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HomeMy WebLinkAbout1st Quarter(January-March) [ [ r L.. DENTON COUNTY, TEXAS CI TY OF THE COLONY JANUARY 5, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on January 8, 1987, at 7:30 p.m., at city hall, located at 5576 North Colony Boulevard, at which the following will be discussed: I. Review and discuss specs for sprinkler systems for pocket parks. . CERTIFICATION I hereby certify that the above notice of of city hall at 5:00 p.m. on January 5, was placed on the front door ~ Patti Hicks, City Secretary [~ [ r~ l . MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 8, 1987 A WORK SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:30 p.m. with the following members present: Dee Cole Steve Faulkner Zane Kennedy Wayne Sandy David Martin Ed Canada Chairman Member Member Member Member Member - 7:40 p.m. and with Member Wright absent, however a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent, and Tommy Turner, Public Works Director. I. REVIEW AND DISCUSS SPECS FOR SPRINKLER SYSTEM FOR POCKET PARKS. At this time, the meeting was turned over to Mr. Tommy Turner, Public Works Director. Mr. Turner stated the bid packets have been mailed out and put in the newspaper for the sprinkler systems for the 4 pocket parks, Latimer Circle (Scout Park), Keys & Newton (Friendship Park), Dave Cowan Park, and Slay & Baker. The bids are due to be back in to the City Secretary on January 23rd to be opened at 3:00 p.m. The work is proposed for completion by April I, 1987. Before discussion of each park started, Ms. Brantley had a concern she add- ressed to Dennis McClelland about Dave Cowan Park. She stated she had been told by Ms. Patti Hicks, City Secretary, who had talked to Doug Gressett, that a pole for electricity would be placed in the center of this park. Ms. Brantley said she had discussed with Mr. Jerry Van-Y and he had been informed by TP & L that a pole cannot be placed in the park there'with the underground wiring, that they can only bring electricity in from the alley. Chairman Cole then moved to discuss the specs with each representative of the parks. DAVE COWAN PARK Dennis McClelland showed Board members on their Master Plan where they wanted a basketball court to be installed off of Ragan anq this would be-the only area where they wouldn't want a sprinkler system to go. LATIMER CIRCLE (SCOUT PARK) David Cassidy, stated along Latimer Cr. for an area of approximately 20' X 30' they plan on developing playground equipment and that is only section they would not want a sprinkler system to go. KEYS & NEWTON (FRIENDSHIP PARK) Rose Ashman stated in the back area of the park along Malone Avenue, they would like to have a ~ basketball court and that would be the only area they would not want a sprinkler system to go. * SLAY & BAKER Ms. Brantley stated she had only received 2 responses from the ads put in the newspaper and letters sent to residents in this area asking what they wanted to see developed in this park, and these 2 responses were from children, Desi Muse, and Christa Wilson. Ms. Brantley read these 2 letters to the Board. Discussion followed with the following suggestions from Board members on what to develop in this park: ~ basketball court in back of park, playground equipment located -2- centrally in about a 30' diameter to include a climber, swings & slide, and possibly some spring type animals, with park benches and picnic tables around this area. This 30' in diameter area for the playground equipment would be the only area where a sprinkler system would not be wanted. There will also be a need for a security light in the corner of the park. After all discussion, it was unanimously decided to adjourn the meeting at 9:30 p.m. . ~/ .~.L6 Dee Cole, Chairman ~o~Ording Secretary *Correction to Keys & Newton (Friendship Park) It was noted by Member Sandy that members of the Beta Sigma Phi sorority have not specified an area for their playground equipment to be installed therefore they will have to work around the sprinkler system when ready to put in playground equipment. ] J J ,-... I I L~ [ r -, l ~ CITY OF THE COLONY DENTON COUNTY, TX. JANUARY 9, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 14th day of January, 1987, at city hall, located at 5576 North Colony Boulevard, at 7:30 p.m., at which the following will be discussed: I. Call meeting to order. 2. Approval of minutes of the December lOth, 1986, and Work Session of January 8, 1987. 3. Citizens Input. 4. Receive request from Little League on using Parks & Recreation office for registration. 5. Receive presentation from Sylvia Brantley, Recreabion Superintendent, on Department. 6. Discuss implementing "Adopt A Mile" program. 7. Discuss implementing "Park Watch" program. 8. Discuss development of Stewart Creek Park. 9. Review and discuss plans for development of pocket parks. 10. Adjourn. i I / I CERTIFICATE I hereby certify that the above notice of meeting was posted on the front door of city hall at 5:00 p.m. JanuarY)9, 1987. . redIA' ~ Patti Hicks, ctty Secretary r r r MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 14, 1987 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:30 p.m. with the following Board members in attendance: Dee Cole Ed Canada Zane Kennedy Steve Faulkner Wayne Sandy Robert Wright Chairman Member Member Member Member Member - 7:32 p.m. and with Member Martin absent, however a quorum was established. 2. APPROVAL OF MINUTES OF THE DECEMBER lOTH, 1986, AND WORK SESSION OF JANUARY 8, 1987. A motion was made by Member Kennedy to approve the minutes of December lOth and January 8th, 1987. Before a second was made to the motion, Member Sandy noted a correction to the minutes of January 8th, 1987. This correction is to the paragraph on the Keys & Newton (Friendship Park) and is to read, members of the Beta Sigma Phi sorority have not specified an area for the development of play- ground equipment, therefore they will have to work around the sprinkler system when ready to put in playground equipment. After this correction was noted, Member Sandy made a second to the motion to approve the minutes. The motion was approved by the following vote: Ayes: Members Canada, Kennedy, Faulkner, Sandy and Chairman Cole Noes: None Abstention: Member Wright 3. CITIZENS INPUT. None 4. RECEIVE REQUEST FROM LITTLE LEAGUE ON USING PARKS & RECREATION OFFICE FOR REGISTRATION. Ms. Brantley went over the letter received from Kathy Phillips, President of The Colony Little League on their request to use the Parks & Recreation-office for registration. A motion was then made by Member Kennedy to approve the request of Ms. Phillips, to use the Parks & Recreation office for registration for baseball/softball on the following dates and times: Saturday, Feb. 7th _ 9:00-5:00, Saturday, Feb. 14th - 9:00-5:00, Saturday, Feb. 2lst -9:00-5:00, and Saturday, Feb. 28th -9:00-5:00. Seconded by Member Sandy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. RECEIVE PRESENTATION FROM SYLVIA BRANTLEY, RECREATION SUPERINTENDENT, ON DEPARTMENT. At this time, Ms. Brantley gave her presentation on the department to the Board. -2- 6. DISCUSS IMPLEMENTING "ADOPT A MILE" PROGRAM. Ms. Brantley stated this item was on the agenda at the request of Jerry Van-Y, Public Works Superintendent, to get the Board's thoughts on implementing this program. Mr. Van-Y has stated there is a youth group from one of the churches that is already interested in participating in this program. This would include maintaining medians on Main Street from Highway 121 to Witt Drive. Discussion followed, afterwhich a motion was made by Member Canada to approve the request to implement an "Adopt A Mile" program. Seconded by Member Wright, the motion was approved by the following vote: ] Ayes: Noes: All members present voted aye None 7. DISCUSS IMPLEMENTING "PARK WATCH" PROGRAM. Ms. Brantley stated this item is similar to Item No.6 and if the Board is also in favor of this program, she will get with Chief Ristagno to see how they implemented the neighborhood "Crime Watch" program. Discussion followed, after- which Member Canada made a motion to approve the request to implement a "Park Watch" program. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 8. DISCUSS DEVELOPMENT OF STEWART CREEK PARK. Ms. Brantley referred back to the minutes of the special session on November J 19th, 1986, with city council wherein the Mayor had suggested the Board get I quotes from a consultant to review and give a preliminary plan on Stewart Creek Park. Discussion followed, during which Mr. Tommy Turner, Director of Public Works, stated he works with consultants on just about everything, and also his wife works at North Texas and he could have her check and see if she could find a consultant from there. Ms. Brantley also stated she had a letter from a planner from Austin that develops and plans sport complexes and park complexes, and she stated she could give him a call. Discussion followed, afterwhich it was decided to have Mr. Turner contact some of the consultants he has worked with and also to have his wife contact someone from North Texas. 9. REVIEW AND DISCUSS PLANS FOR DEVELOPMENT OF POCKET PARKS. Ms. Brantley stated this item was on the agenda to discuss anything about the pocket parks the Board would like to discuss and also Lions Club Park if needed. Mr. Turner updated Board members on the bids for the irrigation systems at the 4 pocket parks and stated Mr. Van-Y had said 5 of the copies of specs had been picked up so far. Member Faulkner had a question on the Latimer (Scout Park) concerning the dam and asked about the slope of the dam. Mr. Turner stated once the weather gets warmer, the Water Department can use their grade-all and dredge the pond. Dis- cussion followed. Mr. Turner further added the Boy Scouts might want to use the J area behind the dam once the area is situated, since it is a fairly large section of land down to the Corps property. Ms. Brantley stated it would be an I ideal place for practice fields and would rather the land be used for that or for the Adult Flag Football. r- l [ ~ -3- Mr. Turner also stated that the 205 acres of development Planning & Zoning has approved will include 3 pocket parks. Member Canada spoke on behalf of the Lions Club and stated the Board of Directors of the club have decided they would rather have a parking lot instead of the city installing a sprinkler system at Lions Club Park. They would like the parking lot to be placed on the east side of Mayes Place, south of where the ditch is. He further added it could be any type of parking lot such as gravel and at a later date the club would like to raise the funds to have it concreted. The lot would be about 120' X 30' to hold approximately 20 to 30 cars. He further added the club would like to install additional sprinkler systems themselves. Ms. Brantley stated the club would need to bring back specs of the sprinkler system for the city to approve before starting work and Member Canada stated there would be no problem with that. Discussion followed, afterwhich a motion was made by Member Canada to approve the parking lot for Lions Club Park as presented by Bob Poynter on October 22, 1986. Seconded by Member Wright, the motion was approved by the following vote: Ayes: Member Canada, Kennedy, Faulkner, Wright, and Chairman Cole Noes: None Abstention: Member Sandy Ms. Brantley stated she would check previous minutes to get exact size of the parking lot and number of vehicles it would hold as per Bob Poynter. Mr. Turner then addressed the Board concerning the proposed minature golf course at Bridges Park by Mr. Tom Tunks. He wanted to verify the statement Mr. Tunks had made that he has offered to give $3,000.00 per year to the city for the use of the land on a year to year lease basis. The Board stated Mr. Tunk's state- ment was correct. Ms. Brantley stated a contract will have to be drawn up by the city's attorney's. Discussion followed. Mr. Turner stated that Mr. Tunk's request will be going before the Planning & Zoning Commission on January 27th. 10. ADJOURN. Members unanimously agreed to adjourn the meeting at 9:10 p.m. /~,_ f?~ Dee Cole, Chairman ~p~ding Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 23, 1987 r TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 28th day of January, 1987, at city hall, at 7:30 p~m., at which the following will be discussed: I. Call meeting to order. 2. Approval of minutes for the January 14th, 1987 meeting. 3. Citizens Input. 4. Consideration and discussion of waiver/discount permits for Stewart Creek Park. 5. Receive request from Girl Scouts for use of Lions Club Park the week of June 8th thru June 12th. 6. Receive request from Little League for use of concession building at Bridges Park. 7. Consideration and discussion of Little League using fields for practice. [ 8. Discuss request for skateboard ramp. 9. Discuss Master Plans for parks. I I r I I I i I I I I I I , I , I 10. Review goals discussed at retreat. II. Receive report from Recreation Superintendent on joint sports meeting held on January 22nd, 1987. 12. Adjourn. [ CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 January 23, 1987. Secretary Patti r [ r l. .. MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 28, 1987 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:35 p.m. with the following Board members in attendance: Dee Cole Steve Faulkner David Martin Wayne Sandy Chairman Member Member Member and with Members Canada, Kennedy, and Wright absent, however a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent. 2. APPROVAL OF MINUTES OF JANUARY 14, 1987. A motion was made by Member Sandy to approve the minutes of the January 14, 1987 meeting. Seconded by Member Faulkner, the motion was approved by the following vote: Ayes: Members Sandy, Faulkner, and Chairman Cole Noes: None' Abstention: Member Martin 3. CITIZENS INPUT. None. 4. CONSIDERATION AND DISCUSSION OF WAIVER/DISCOUNT PERMITS FOR STEWART CREEK PARK. Ms. Brantley stated this item was self-explanatory and was on the agenda to get comments from the board. She further added she had received calls from senior citizens as well as disabled veterans wanting to know if the city gave discounts for use of Stewart Creek Park. Chairman Cole stated where do we draw the line? Ms. Brantley stated she would have no problems with giving a 10% discount. Mem- ber Martin stated with the "early bird" special that is going on now through March 15th, there is already a discount on permits if people take advantage of the special. After further discussion, Member Martin made a motion to keep the fees for permits to Stewart Creek Park as there now are. Seconded by Member Sandy, the motion was approved by the following vote: Ayes: Members Sandy, Martin, and Chairman Cole Noes: None Abstention: Member Faulkner 5. RECEIVE REQUEST FROM GIRL SCOUTS FOR USE OF LIONS CLUB PARK THE WEEK OF JUNE 8TH THRU JUNE 12TH. Chairman Cole stated the Girl Scouts have this camp at Lions Club Park every year and never have any problems with it. Ms. Brantley stated it is always a well chaperoned event. The camp runs from 8:30 a.m. to 3:00 p.m. Member Martin theft. made a motion to approve the request of the Girl Scouts to use Lions Club Park the week of June 8th thru June 12th, 1987. Seconded by Member Faulkner, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None -2- 6. RECEIVE REQUEST FROM LITTLE LEAGUE FOR USE OF CONCESSION STAND AT BRIDGES PARK. Kathy Phillips, President of the Little League Association, was present. Ms. Phillips stated the senio~play at Bridges Park and if anyone wants something J from the concession stand at the Little League complex, it's a long walk or drive I to get there and back, therefore they are requesting the use of the concession at Bridges Park this season. Ms. Brantley stated this is the concession stand the city built and is rarely used and it would be good to have someone finally take advantage of using it. It would be run by the Little League the same way the soccer association uses the one at Turner Street Park. Discussion followed afterwhich, Member Martin made a motion to approve the request from Little League for use of the concession stand at Bridges Park. Seconded by Member Sandy, the motion was approved by the following vote: Ayes: Noes: All mebers present voted aye None 7. CONSIDERATION AND DISCUSSION OF LITTLE LEAGUE USING FIELDS FOR PRACTICE. Ms. Brantley briefly brought the board up to date on this item. She stated she had put in her memo Jerry Van-Y's recommendation not to use the fields for practice so Public Works could do some work on them. Ms. Brantley stated she had met with Ms. Carroll and also spoke to Ms. Phillips and she is going to request of Mr. Van-Y to hold off on the hydromulching until after the season is over and when the weather is warmer. Ms. Brantley stated she is going to recommend Little League be allowed to use the fields for practice up to 2 weeks prior to start of league play with the understanding that Little League realizes the fields will not look as good by allowing the practice. Discussion 0 '; followed, afterwhich Member Sandy made a motion to allow Little League to use the fields for practice up to 2 weeks prior to the start of league play. Seconded by Member Faulkner, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 8. DISCUSS REQUEST FOR SKATEBOARD RAMP. Ms. Brantley stated this item is on the agenda merely for discussion purposes because she had received a visit by several young citizens of The Colony who had asked about a skateboard ramp being built anywhere but in particular be- hind the new recreation center. Discussion followed with comments from Board members about liability insurance,and:the need:for constant supervision. Mem- ber Faulkner stated this would not be something for everybody, and Member Martin stated he was not in favor of it. Members unanimously agreed they were not in favor of addressing this item at this time. 9. DISCUSS MASTER PLANS FOR PARKS. Ms. Brantley stated she and Ms. Carroll had met this date with 2 men from Austin who are Park and Land Planners. She further added all they were asking for now is a proposal of how much it would cost to put together a plan for Stewart Creek Park and for a sports complex. The men are to call Ms. Brantley back in a couple of days and she is to provide them with a list of things for Stewart Creek Park and they will go from there and elaborate plus add some ideas of their own. J ~ l~ r [ -3- 10. REVIEW GOALS DISCUSSED AT RETREAT. The ideas discussed at the retreat were put into categories and assigned to various departments and boards to look into and give a report back to council on. The ideas pertaining to Parks & Recreation or Ms. Brantley were then dis- cussed by the Board. Ms. Brantley stated she is taking care of trees this week. She also stated she would bring a copy of the Town Lake map to the next regular scheduled meeting. Ms. Brantley stated she would need help on the item regarding the use of the high school for major city events; semi-pro team to use stadium. Member Sandy stated he would assist on this. It was discussed for the Wurstfest to try to have it in conjunction with the Chili-Cook-off and Arts & Crafts and Flea Market held annually at Stewart Creek Park usually in June. Ms. Brantley stated it would take a lot of leg work but she would also like to sponsor a sailing regatta on the lake. She stated she would get more details on how an event like this would be run and bring it back to the next regular scheduled meeting. Member Martin was asked to help with this item. City Band - Ms. Brantley has already started working on this with Fire Chief Van Morrision. He has already talked to a band director from Dallas and he's also going to talk to the band director at Griffin Middle School. A city band's function would primarily be to play at special events, parades, and give concerts. Movies and concerts in the parks was also discussed as was a pistol range and the park watch program. Member Faulkner asked for any ideas or input on "welcome signs" to the city. II. RECEIVE REPORT FROM RECREATION SUPERINTENDENT ON JOINT SPORTS MEETING HELD ON JANUARY 22ND, 1987. Ms. Brantley stated this joint sports meeting involves a representative from all the sports associations in The Colony. They all come together for brain storming about any of their particular needs or how they can help each other. All Board members were invited to attend any of these meetings in the future. Chairman Cole stated if Ms. Brantley would let her know when these meetings will be held, she will contact the rest of the board. Board members also discussed having Chairman Cole notify them whenever an item pertaining to the Parks & Recreation Board is on the council agenda so that a representative of the Board can attend that council meeting. 12. ADJOURN. Members unanimously voted to adjourn the meeting at 9:10 p.m. ~~. Beverly Nopp, Record~ng Secretary v-<r~ ~ Dee Cole, Chairman (:wr, WVf/.l k--I-i~ '8c~f) CJ,lI1tlM~ r L.. CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 6, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the city of The Colony, Texas, to be held on the 11th day of February, 1987, at city hall, located at 5576 North Colony Boulevard, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of the January 28th, 1987 meeting. 3. Citizens Input. 4. Consideration of request from Professional Disc Golf Association for use of the Disc.Golf Course for Tournament. 5. Receive report from Assistant City Manager on Minature Golf Course. 6. Dis cus s Plans for development of Slay and Baker Park. e 7. Discuss policy for Recreation Center. 8. Receive report from Recreation Superintendent on Department Activities. 9. Discuss parking lot for Lions Club Park. 10. Adjourn. [ CERTIFICATION I hereby certify that the above notice of mee of City Hall at 5:00 p.m. on February 6, 1987. ~~ front City Secretary door [ I . [ ~ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY II, 1987 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:35 p.m. with the following board members in attendance: Robert Wright Zane Kennedy Wayne Sandy Steve Faulkner Acting Chairman Member Member Member and with Members Martin, Canada, and Chairman Cole absent; however a quorum was established. Also in attendance with Sylvia Brantley, Recreation Superintendent, and Janice Carroll, Assistant City Manager. 2. APPROVAL OF MINUTES OF THE JANUARY 28TH, 1987 MEETING. This item is tabled until the next regular scheduled meeting. 3. CITIZENS INPUT. None. 4. CONSIDERATION OF REQUEST FROM PROFESSIONAL DISC GOLF ASSOCIATION FOR USE OF THE DISC GOLF COURSE FOR TOURNAMENT. Ms. Brantley stated the Professional Disc Golf Association is a national association and Larry Owen was the one who was instrumental in The Colony putting in it's Disc Golf Course. On March 14th & 15th, they would like to use the frisbee golf course for a tournament and would have disc players coming from allover to participate. The members of the Disc Golf Association will take care of the publicity and the city would just have to maintain the field. Ms. Brantley stated her recommendation is for the board to approve this request. After discussion, Member Sandy made a motion to approve the request of the Professional Disc Golf Association for use of the Disc Golf Course for a tournament on March 14th & 15th. Seconded by Member Wright, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None At this time, Acting Chairman Wright went on to Item 6 since Ms. Carroll was delayed ~n coming to the meeting to give her report. 6. DISCUSS PLANS FOR DEVELOPMENT OF SLAY AND BAKER PARK. Ms. Brantley brought several catalogs of playground equipment for the Board members to look at. She also went over the hazards of playground equipment Member Martin had given her and stated the No. I hazardous playground equipment for injuries is the climbers. Discussion followed. Ms. Brantley also stated they would have to stay within the $5,000.00 range for playground equipment for this park. She fur- ther added she would recommend a ~ basketball court, tire swing, 2 see-saws, and a merry-go-round for this park. Discussion followed afterwhich Ms. Brantley stated she would clip out pictures of various groupings of playground equipment and paste on a poster board, and if Board members had a chance, to stop by the Parks & Recreation office before the next meeting with their comments. Ms. Brantley will bring the groupings she has cut out to the next board meeting. -2- 7. DISCUSS POLICY FOR RECREATION CENTER. Board members were provided with a copy of the city of Farmers Branch and the city of Lewisville's rules and regulations of their recreation centers. Ms. Brantley asked Board members to review these policies and bring any comments or suggestions back to the next regular scheduled meeting so work can begin on making rules and regulations for the city's new recreation center. Discussion followed. J Ms. Carroll did arrive at this time and members took a 5 minute break before she gave her report on Item No.5. 5. RECEIVE REPORT FROM ASSISTANT CITY MANAGER ON MINATURE GOLF COURSE. Ms. Carroll stated the Planning & Zoning Commission had approved the request of Mr. Tunks for a minature golf course on the island of Bridges Park and this request is on the agenda for city council approval for Monday, February 16th. She brought the Board members up to date stating a copy of the Parks & Recreation Board minutes and a copy of the Planning & Zoning Commission minutes will be provided to council. She further added it has been determined that the location of Mr. Tunk's request for a minature golf course is in a public park land. An agreement has been devised with Mr. & Mrs. Tunks on the requirements between them and the city and Ms. Carroll went over these requirements. Discussion followed. 8. RECEIVE REPORT FROM RECREATION SUPERINTENDENT ON DEPARTMENT ACTIVITIES. Ms. Brantley stated she and Ms. Carroll are still working on list for Stewart Creek Park for the consultants. She added she is working on the softball league, and is trying to drop the fee by $IO.OO, and hoping to have more teams. This date ] Ms. Brantley toured the Recreation Center. The irrigation system for the park bids was awarded to DPW Sprinkler System, the Public Works Department is working on the fields to ready them for play for soccer, and the windscreen is.up at the tennis courts. Ms. Brantley further added she is beginning to work on some spring and summer programs, and will find a map of Town Lake to bring to the next meeting. 9. DISCUSS PARKING LOT FOR LIONS CLUB PARK. Ms. Brantley stated Ms. Carroll has asked of her to call the church secretary of Trinity Presbyterian Church and get a written answer back from her on how the church feels before a recommendation is made. Therefore, Member Sandy made a motion to table this item until more information is received. Seconded by Member Wright, the motion to table this~itfm was.approved-by'the-following-vote: Ayes: Noes: All members present voted aye None 10. ADJOURN. Members unanimously agreed to adjourn the meeting at 9:20 p.m. /~ C-tu Robert Wright, Acting Chairman ] ~~ Beverly Nopp, Record~ng Secretary [ [ [ CITY OF THE COLONY DENTON COUNTY, TX. FEBRUARY 20, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the city of The Colony, Texas, to be held on the 25th day of February, 1987, at city hall, located at 5576 North Colony Boulevard, at 7:30 p.m., at which the following will be discussed: I. Call meeting to order. 2~ Approval of minutes of the January 28th, and February lIth, 1987 meetings. 3. Citizens Input. 4. Discuss plans for development of Slay and Baker Park. 5. Review and discuss policy for Recreation Center. 6. Receive update on parking lot for Lions Club Park. 7. Receive update from Recreation Superintendent on department activities. 8. Adjourn. CERTIFICATION I hereby certify that the of city hall at 5:00 p.m. above notice of meeting was placed on Febru~,. 1987. ~. ~/J) Patti Hicks, City Secretary on the front door r- I ~- r ~- r ~ l MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 25, 1987 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:35 p.m. with the following Board members present: Dee Cole Zane Kennedy Wayne Sandy Robert Wright David Martin Ed Canada Steve Faulkner Chairman Member Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent. 2. APPROVAL OF MINUTES OF JANUARY 28TH, AND FEBRUARY lITH, 1987 MEETINGS. A motion was made by Member Martin to approve the minutes of January 28, 1987. Seconded by Member Faulkner, the motion was approved by the following vote: Ayes: Members Sandy, Martin, Faulkner, and Chairman Cole Abstention: Members Kennedy, Canada and Wright Noes: None A motion was made by Member Kennedy to approve the minutes of February II, 1987. Seconded by Member Faulkner, the motion was approved by the following vote: Ayes: Members Kennedy, Sandy, Wright, and Faulkner Abstention: Members Martin, Canada, and Chairman Cole Noes: None 3. CITIZENS INPUT; None. 4. DISCUSS PLANS FOR DEVELOPMENT OF SLAY AND BAKER PARK. Member Sandy had drawn up a map of the park which Ms. Brantley showed the Board and went over with them, and then she had some groupings of playground equipment put together to show the Board. Discussion followed on various kinds of play- ground equipment, afterwhich Members indicated to Ms. Brantley which groupings of equipment they would like her to recommend for the park, plus a picnic table, some benches, and a ~ basketball court. Ms. Brantley stated she would take the ideas of the Board into consideration and start checking out prices and put something together she feels the Board would approve of. 5. REVIEW AND DISCUSS POLICY FOR RECREATION CENTER. Ms. Brantley asked members if they had reviewed the copies of the policies from the City of Lewisville and Farmers Branch and if there were any comments on them. Discussion followed. The fees for the handball/racquetball courts were then discussed, afterwhich Member Canada made a motion to recommend the fees for the handball/racquetball courts to be $2.00 per person, per hour for residents of the City of The Colony, and $4.00 per person, per hour for non- residents. The motion was seconded by Member Faulkner and approved by the -2- following vote: Ayes: Members Sandy, Wright, Martin, Canada, Faulkner, and Chairman Cole Noes: Member Kennedy ] Members agreed also to recommend that only residents of The Colony may make reservati~ to use the handball/racquetball courts and must play, however they can have a non-resident as a guest. Members then went over the City of Lewisville's General Rules and Regulations For Participants, and after some corrections were made, were in agreement they would like to adopt these procedures for the City of The Colony's Recreation Center. Ms. Brantley stated she would have a final draft typed up and brought back to the next regular scheduled meeting for the Board to review. 6. RECEIVE UPDATE ON PARKING LOT FOR LIONS CLUB PARK. Ms. Brantley stated she had received a letter from Trinity Presbyterian Church, from Greg Danmiller, which she read to the Board. The letter stated: "A dis- cussion of the parking lot was brought before the Session on 2/16/87. A Task Force can be formed if the proposed parking lot meets our future building plans and is surfaced with asphalt or concrete a minimum of 3 inches. Please contact me if Task Force is to be formed." Discussion of the letter followed, afterwhich the Board members recommended the parking lot be of gravel and located on the Lions Club Park side. 7. RECEIVE UPDATE FROM RECREATION SUPERINTENDENT ON DEPARTMENT ACTIVITIES. ] Members had received a copy of the new spring flyer in their packets. Ms. Brantley stated the next time the Board meets, she has some information on the Pistol & Archery Range given to her by Police Chief Ristagno, to discuss. She stated a location had not been found yet, however some time in the next two weeks, she and Chief Ristagno are to go out and try to find a location. Ms. Brantley asked the Board to review their copies of the memo updating the assignments from Council Retreat 1/24/87 and bring back any comments to the next regular meeting. Ms. Brantley also noted she would find a copy of the map of Town Lake to bring to the next meeting. Member Canada asked Ms. Brantley to look in the information on playground equipment to see if she can find a design for quarter pipes that bikes or skateboards can use. Ms. Brantley also stated Member Sandy had brought up the idea of "Colony Night" at Rangers Stadium. Since the Chamber of Commerce did sponsor this event last year, Ms. Brantley stated she would check to see if they would like to co- sponsor the event with the city this year. 8. ADJOURN. ] There being no further disucssion, members unanimously agreed to adjourn at 9:00 p.m. ~~ De~c~~ ~( C' ~ ~~ B~verl~ - N~p, Recording Secretary ~ [ r- l_' r ... l .. CITY OF THE COLONY DENTON COUNTY, TX. MARCH 6, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the lIth day of March, 1987, at City Hall, at 7:30 p.m., located at 5576 North Colony Boulevard, at which the following will be discussed: I. Call meeting to order. 2. Approval of minutes of February 25, 1987. 3. Citizens Input. 4. Review Slay & Baker Park. 5. Review Proposed Policy for Recreation Center. 6. Review and Discuss Pistol and Archery Range. 7. Adjourn. CERTIFICATE I hereby certify that the above notice of meeting was placed on the front door of City Hall at 5:00 p.m. on Milch 6th, 1987. ~aLb.f jj~~dJ Patti Hicks, City Secretary r ~ I I , ~ r MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH II, 1987 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:37 p.m. with the following board members present: Ed Canada Wayne Sandy David Martin Zane Kennedy Steve Faulkner Robert Wright Acting Chairman Member Member Member Member Member and with Chairman Cole absent; however a quorum was established. Also ~n attendance was Assistant City Manager, Janice Carroll. 2. APPROVAL OF MINUTES OF FEBRUARY 25, 1987. A motion was made by Member Martin to approve the minutes of February 25, 1987. Seconded by Member Wright, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. CITIZENS INPUT. John Grimshaw, of a newly formed club, The Colony Yacht, Polo, Beach, and Racquetball Club was present. He is proposing that a racquetball tournament be held in conjunction with the Grand Opening of the Recreation Center, with proceeds going back to the Parks & Recreation Department. The tournament would be sponsored by the Colony Leader. Mr. Grimshaw further added this tournament could be held at the Grand Opening of the Recreation Center and then be an annual event. Discussion followed, afterwhich a motion was made by Member Martin to recommend approval of the concept of a racquetball tourn- ament as proposed by Mr. Grimshaw, with the stipulation Mr. Grimshaw get together with Ms. Brantley and bring a formal presentation back to the Board. Seconded by Member Sandy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 6. REVIEW AND DISCUSS PISTOL AND ARCHERY RANGE. Police Chief Nick Ristagno gave a presentation to the Board on the proposed Pistol and Archery Range. He stated he has not been able to get together with Ms. Brantley yet to search for a location, but they have considered land near the Frisbee Golf Course. He further added a 100 yard range would be ideal, archery and firearms use would be on an alternating basis, with safety one of the biggest concerns. A drawing of a proposed layout for a pistol and archery range was included in members packets. Discussion followed, after- which Member Faulkner made a motion to recommend approval of the idea of a pistol and archery range and to have Chief Ristagno and Ms. Brantley look for a location. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None -2- 4. REVIEW SLAY & BAKER PARK. Ms. Brantley had put together pictures of playground equipment she had picked out along with prices for the board to review. Ms. Carroll stated she wanted the board to keep in mind the playground equipment should be comparable to other neighborhood parks, such as Carr & Chapman. After discussion, a motion was made by Member Wright to recommend approval of the playground equipment as shown picked out by Ms. Brantley along with the , court basketball and bench. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. REVIEW PROPOSED POLICY FOR RECREATION CENTER. Ms. Brantley had included in members packets a final draft of the proposed policy for the Recreation Center for members to review. After review and discussion, board members suggested one change in the reservation policies for the Handball/Racquetball Courts, the change being - "Only the city of The Colony residents or persons employed in the city of The Colony, can make reservations and must play, however their guests can be non-residents." Subject to this correction, Member Wright made a motion to recommend approval of the final draft of the proposed policy for the Recreation Center. Seconded by Member Sandy, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None Before adjourning, Member Sandy stated the road leading to the Frisbee Golf Course is filled with ruts and if possible the road should be graded before the Frisbee Tournament scheduled for March 14th and 15th. Ms. Carroll stated she would get with Tommy Turner, Public Works Director, on this. It was also stated by Member Sandy, that the portable building of the soccer assoc- iation, still has not been moved. 7. ADJOURN. There being no further discussion, it was unanimously agreed to adjourn at 9:00 P.M. Ed Canada, Acting Chairman Beverly Nopp, Record n Secretary