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HomeMy WebLinkAbout4th Quarter(October-December) CITY OF THE COLONY DENTON COUNTY, TEXAS OCTOBER 3, 1986 L TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on October 8, 1986, at 7:30 p.m. at Fire Station No.2 located at 5576 North Colony Blvd., at which the following will be discussed: 1. Call meeting to order. 2. Approval of the minutes of September 24, 1986 meeting. 3. Citizens Input. 4. Discussion and consideration of request from Thomas Tunks for minature golf course at Bridges Park. 5. Update on Bond projects. 6. Adjourn. I t. CERTIFICATE r'" l. I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 p.m. on October 3, 1986. j)cr;;(::i:;L' ,,-1J~ri); Patti Hicks, City Secretary -- ----- --- r l . r L r- I I L MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 8, 1986 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:35 p.m. with the following members present: Dee Cole David Martin Zane Kennedy Robert Wrigh t Chairman Member Member Member and with Member Canada absent; however a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent. 2. APPROVAL OF THE MINUTES OF SEPTEMBER 24, 1986 MEETING. A motion was made by Member Kennedy to approve the minutes of September 24, 1986. Seconded by Member Martin, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. CITIZENS INPUT. None. 4. DISCUSSION AND CONSIDERATION OF REQUEST FROM THOMAS TUNKS FOR MINATURE GOLF COURSE AT BRIDGES PARK. At this time, Ms. Brantley brought the board up to date on Mr. Tunk's request for a minature golf course at Bridges Park. She stated Mr. Tunks was asked to come back before the Board in order to give members a chance to view pro- posed site for the minature golf course. Since the last Parks & Recreation Board meeting, Mr. Tunks has talked to Bill Hall, Assistant City Manager, and Mr. Hall does not have any problems with this request, but does feel Mr. Tunks does need to go before the Planning & Zoning Commission with his request. Mr. Tunks also talked to TP & L, and after approval has been received from this Board, Planning & Zoning, and City Council, they will need a written proposal. Ms. Brantley also reminded the Board it was discussed at the last meeting for Mr. Tunks to use the existing concession stand as part of his lease agreement rather than set up a portable building. Discussion followed during which Mr. Tunks stated he wanted to build an 8 foot security fence around the area. Board Members stated a 6 foot fence would look better aesthetically. Mr. Tunks also stated he wanted a 3 year lease and Ms. Brantley suggested going to a one year lease to see how the golf course is going at the end of one year. She also stated the only other alternate location would be on the back side of the ditch on Taylor Street behind the Aquatic Park. Mr. Tunks stated he had looked at this location and the golf course would fit there, however there would still be a problem with parking. Members decided Bridges Park would still be the best location. A lenghty discussion continued during which Ms. Brantley asked about liability insurance. Mr. Tunks assured the Board he would be getting liability insurance. Ms. Brantley also asked Mr. Tunks if he would be willing to pay $500 more a year for use of the concession ~tand in.addition to the $3,000/ year for the lease, and Mr. Tunks agreed to this figure. After all discussion was complete, a motion was made by Member Wright to approve the request from Mr. Tunks for a minature golf course at Bridges Park with the following conditions: 1) a yearly lease subject to review by the city; 2) a security fence at Mr. Tunks expense no higher than 6'; 3) proof of liability -2- insurance; 4) use of existing concession building and restrooms with the city having first priority over the concession stand"if needed and/or an agreement to be worked out with the Little League if building is needed dur- ing their regular schedule of season play; 5) additional $500/year for use of concession building and payment of all utilities; and also the request is contingent upon the approval of the Planning & Zoning Commission. Seconded by Member Kennedy, the request was approved by following vote: ] Ayes: Noes: Members Wright, Kennedy, and Chairman Cole Member Martin 5. UPDATE OF BOND PROJECTS. Ms. Brantley gave members an update on the bond projects. She also brought up for the Board's consideration, the possibility of considering a parking lot at Lions Club Park. If the Board Members are in agreement this is what they want to do, a proposal will have to be submitted to Ms. Carroll and City Council that a certain amount of money will need to be spent for the building of a park- ing lot at Lions Club Park, because it was not in the original amount of the bond fund. Ms. Brantley stated she thought members of the Lions Club should be asked for a proposal for a location of the parking lot. Discussion followed, afterwhich Member Kennedy suggested to solicit from the Lions Club a recommendation for placement of a parking lot for the Parks & Recreation Board's approval. Ms. Brantley stated they will be coming before the Board at the next regular scheduled meeting on October 22nd for the "Adopt A Park" program and she ad- vised she could contact president of the club and ask him to bring a proposal for the parking lot to this meeting also. Ms. Brantley then went on to B. B. Owens stating we need to purchase some Play-1 I ground equipment and picnic tables and shrubs and trees for the berm. She stated she had gotten some prices from Bonnard's Nursery for shrubs and it would cost $640 for shrubs to go around the tennis courts at Bridges Park. The red tipped photimia (3~4' tali), was recommended over the wax leaf lig- ustrum due to the rapid growth of the photimia. The Board recommended ex- pending the money to purchase shrubs to go around the tennis courts as well as the berm at B. B. Owens. At B. B. Owens the shrub would help cut down on the lighting to the residents as well as n01se. At Perryman Park, the new playground equipment has been installed, and the old equipment still has to come down. Discussion followed on why the old equip- ment had to come down and Ms. Brantley stated the Maintenance Department had said it was unsafe. A lot of complaints have been received from citizens com- plaining their children had gotten hurt on the old playground equipment. She also stated that as soon as the old equipment has been taken down, the Baha'i Faith will start putting in a sprinkler system. Ms. Brantley continued that all other bond fund projects are running on schedule. Member Kennedy then brought up the subject of the temporary storage building the CYSA has put in the parking lot across from Fire Station #1. Discussion followed on why it was not put beside the fire station and Ms. Brantley stated the Fire Chief had recommended it not be placed there due to security reasons, J and safety reason with Blair Oaks having to be crossed going to and from build- ing, and also placing it beside the fire station would violate the city's building codes. , Discussion followed, afterwhich, a motion was made by Member Kennedy to recommend to the City Council and City Manager that the temporary storage r- - [ [ r- I I l ... building be moved at the end of the soccer fields at Carney, and also to the use of space in this building. approved by the following vote: -3- soccer season and placed in between the extend the courtesy to adult soccer league Seconded by Member Wright, the motion was Ayes: Noes: All members present voted aye None 6 . ADJOURN. Members unanimously agreed to adjourn at 9:12 p.m. ~~d' Bever y Nopp, Recor 1ng Secretary ~~ Dee Cole, Chairman '. r-- . THE CITY OF THE COLONY DENTON COUNTY, TEXAS OCTOBER 17, 1986 l TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on October 22, 1986, at City Hall, located at 5576 North Colony Boulevard, at 7':.30 .p.m. at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of. October 8, 1986. 3. Citizens Input. 4. Review and receive status from organization groups on "Adopt A Park" programs. 5. Review Stewart Creek Park permit fees. 6. Adjourn. [ CERTIFICATE r l I hereby certify that the above notice was placed on the front door of city hall at 5:00 p.m. on October 17, 1986. .5h{lA~ ~.~ Sharon E. Sebera, Deputy City Secretary EMERGENCY AGENDA ITEM r city of The Colony Denton County, Texas October 21, 1986 I \ ... TO ALL INTERESTED PARTIES: Notice is hereby given of emergency agenda items for the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 22nd day of October, 1986, at City Hall located at 5576 North Colony Blvd., at 7:30 p.m., at which time, in addition to the items posted in accordance with regular meeting requirements, the following items will be addressed: 1. Discussion ;and consideration of location for Flag Football League play. 2. Report from Recreation Superintendent on request for additional funds from bond fund development. It is an urgent public necessity that the matters mentioned in this notice be considered at an early date so as to further the public welfare of the inhabitants of the City by taking timely action. [ ~.~ Patti Hicks, City Secretary CERTIFICATION I do hertify that door of City Hall the above notice of meeting was posted on the front at 3,00 p.m. ~;"ie 21't day of October, 1986. 'd!~i ~ Patti Hicks, City Secretary [I r- I I c I MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 22, 1986 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following members in attendance: Dee Cole Zane Kennedy Robert Wrigh t Wayne Sandy David Martin Chairman Member Member Member Member - 7:34 p.m. and with Member Canada absent; however a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent, and Councilman Rick Harris, who is the new liaison from city council to the Parks & Recreation Board. Chairman Cole at this time welcomed new Board Member Wayne Sandy. 2. APPROVAL OF MINUTES OF OCTOBER 8, 1986. A motion was made by Member Wright to approve the minutes of October 8, 1986. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. CITIZENS INPUT. None. 4. REVIEW AND RECEIVE STATUS FROM ORGANIZATION GROUPS ON "ADOPT A PARK" PROGRAMS. Ms. Brantley stated Dennis McClelland representing the Jaycees, and Dave Cowan Park, had come by the meeting before it started and requested to come back before the Board when the Boy Scouts do since they also were not able to be at the meeting this evening. Bob Poynter, representing the Lions Club for Lions Club Park gave his presentation to the Board. He stated the Lions Club would like to put in a parking lot at Lions Club Park that would be approximately 160 feet long and 25 feet deep to accomodate approximately 20 vehicles. The price would be in the $5,000.00 range. Discussion followed, afterwhich Ms. Brantley stated at the council meeting on Monday night, October 20th, a request was made for the use of additional bond fund money and a parking lot for Lions Club Park was part of the request. At that time, council recommended the city check into the possibility of joining the existing parking lot of the Trinity Presbyterian Church and to not use up good park land with a parking lot. Discussion followed on whether or not the church parking lot was asphalt and Councilman Harris stated that if the church parking lot is asphalt, it might not be feasible for the city to do this. Another point Councilman Harris brought up is if the city were to put in a parking lot, they had also talked about eliminating park- ing on both sides of Mayes Street. Discussion continued, during which it was noted that a figure of $5,000.00 was used as an estimate of cost since this is approx- imately the cost of the parking lot at B. B. Owens, Turner Street, and Bridges Park. None of these parking lots are asphalt. Chairman Cole informed Ms. Brantley to send a letter to the Session of the church to have it put on the agenda about the city's request to possibly join the existing parking lot of the church. More discussion followed, afterwhich Mr. Poynter went on to update the Board on other things planned for Lions Club Park. He stated the club members are working on a revised 5 year plan for the park as the original 5 yr. plan has been changed since r--- -2- they have found more things they can do at the park. They hope to enclose the pavilion at the park and install electricity. They also are proposing putting in another BBQ to be located closer to the pavilion, and more swings. They are waiting until the 5 yr. plan has been approved by their Board and the funds become available to start working on the projects. They like to have about 5 projects going at one time. As soon as their Board approves their revised 5 year plan, they will present it to the Parks & Recreation Board hopefully by the first of next year. Councilman Harris mentioned a possiblity of the city hydromulching in the park and Mr. Poynter said they would be very receptive to that. ] Rose Ashman, representing the Beta Sigma Phi sorority for Friendship Park located at Newton & Keyes, gave the next presentation. She stated the Boy Scouts as a service project are going to build a sign for the park with same design as the one they built for their park. Discussion followed on location of the sign. Ms. Ashman also stated she had received several estimates on putting in a sprinkler system and it would cost anywhere from $7,000 to $11,000. At this time, Council- man Harris spoke up and stated the council has discussed the various pocket parks in the city and to help with the cost of putting in more expensive items in the "Adopt A Parks" to speed up the process of developing these parks. The city is proposing to install the sprinkler systems in about 5 of these parks. At these same 5 parks, the council .would like to also duplicate what was done at the Carr & Chapman Park as far as playground equipment and maybe a one-half basketball court goes. The Parks & Recreation Board is to recommend to council which 5 parks they would like to have done. Discussion continued on Friendship Park on shrubbery and a brick wall entryway to the park. The Baha'i Faith and Rotary Club were not represented and Ms. Brantley stated she would contact them and try and get them rescheduled to come before the Board on their parks. 5. REVIEW STEWART CREEK PARK PERMIT FEES. J Ms. Brantley stated this item was on the agenda because a lot of complaints have been received concerning the requirements of the daily and camping permits. She further stated she is proposing to the Board to do away with a permit. If a camper for the park does not have an annual permit, instead of requiring the pur- chase of2 permits, (daily and camping), just charge the same fee for the daily and camping permit but only give him the one permit that would suffice as the same as 2 permits. Discussion followed on using up the daily and camping permits now on hand and not ordering any new ones' except for a new one with different color for those needing a daily/camping permit who do not have an annual permit. This new permit would be good from time of purchase to noon the following day. The present green and white camping permits could be used for those people who have an annual permit and would need a camping permit. Discussion followed afterwhich Member Martin made a motion to use the same fee structure as last year for Stewart Creek Park permit fees and add the one additional permit in a different color form to be used by those campers who do not have an annual permit, making the permit good from time of purchase through ~oon of the rtext,'day, making 4 permits for Stewart Creek Park that we now have;" and' also to use up the rest of daily and camping permits now have on hand to be used for next year. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: Noes: All memhers present voted aye None J Ms. Brantley advised the Board that Council would like to have a joint work session on November 11th a Tuesday night. All were in agreement to have work session. Ms. Brantley to check with Patti Hicks on possibly changing meeting to the 12th. I [ r l . -3- Chairman Cole then went on to the Emergency Agenda. 1. DISCUSSION AND CONSIDERATION OF LOCATION FOR FLAG FOOTBALL LEAGUE PLAY. Ms. Brantley brought the Board up to date on the events leading up to this item being placed on the agenda. Sometime during the night of Friday, October 17th, the sprinkler system came on, Public Works and Parks & Recreation were not aware of this until Monday morning. The sprinkler system coming on caused one field to be too wet to be played on and soccer did not allow play on the field on Saturday. However, on Sunday morning, the Flag Football League ~id use the field for play of their game, even though it was still wet. Sometime during that same day, other people used the field also resulting in the field becoming con- siderably damaged. Ms. Brantley is recommending that since the Flag Football League have violated the rules and regulations governing the athletic fields, they not be allowed to use Turner Street Park for the remainder of their season play, and instead to use Stewart Creek Park. Ms. Brantley further stated they had really violated 2 of the agreements, at the start of the season a complaint was received that beer bottles had been found on the fields after they had played. The one field that was messed up has now been made playable for the remainder of the soccer season by the Public Works Department. After the Board makes a re- commendation, Ms. Brantley will send a memo to the Flag Football League letting them know the decision that was made. Member Martin made a motion to go along with Ms. Brantley's recommendaton of informing the Flag Football League that they are suspended from play on Turner Street Park for the rest of this season, but can use Stewart Creek Park for play. Seconded by Member Wright, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Further discussion followed, afterwhich the Board agreed to have the Flag Football League send a request for use of the fields for next year's season to the Board for it's review before permission is granted. 2. REPORT FROM RECREATION SUPERINTENDENT ON REQUEST FOR ADDITIONAL FUNDS FROM BOND FUND DEVELOPMENT. Ms. Brantley started with Bridges Park. Council would like for the Board to look at the cost of putting in new posts in order to handle putting in some weave type for a windscreen ins'tead of using shrubbery since there is no sprinkler sys- tem in around the courts. Discussion followed, afterwhich the Board agreed to have Ms. Brantley get cost estimates on new posts for rei~~eement of fence to handle a windscreen of some kind. Ms. Brantley then went on to B. B. Owens, and stated the council would like to see trees planted on the berm instead of shrubbery. Ms. Brantley stated she would have to check into the height of the overhead powerline before determining what kind of trees to purchase. The Board agreed they would like to have the fastest growing type of trees planted. Ms. Brantley stated she would call around to area nurseries to see what type of trees they recommend be planted. Ms. Brantley asked the Board about setting up a holiday schedule. She suggested meeting once only during the months of November and December unless a second meeting was needed for either month. She also noted the Turkey Trot is scheduled for November 22nd and the Christmas Parade for December 13th. Chairman Cole also recommended the holiday schedule with all Board members agreeing. -4- There being no further discussion, the Board unanimously agreed to adjourn the meeting at 10:00 p.m. .(lL& .~ ,. ~ Dee Cole, Chairman ~~. Beverly Nopp, Recording Secretary ] J J [ [ r L TO ALL INTERESTED PARTIES: DENTON COUNTY, TEXAS CITY OF THE COLONY NOVEMBER 7, 1986 Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 10th day of November, 1986, at 7:30 p.m., at City Hall, located at 5576 North Colony Boulevard, at which meeting the following will be discussed: 1. Work session with city council to dis:cus.s mas:ter plan for Stewart Creek Park and development of city parks. .. I hereby certify that the door of city hall at 5:00 CERTIFICATE above notice of meeting was placed on the front p.m. on N~'. It1;b Patti Hicks, C1ty Secretary 11 l '-- 1 L_ , I \.. -" DENTON COUNTY, TEXAS CITY OF THE COLONY NOVEMBER 7, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 12th day of November, 1986, at 7:30 p.m., at City Hall, located at 5576 North Colony Boulevard, at which meeting the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of October 22, 1986. 3. Citizens Input. 4. Review and discuss Monday night's, 11/10/86, session with council. 5. Update on departmental activities. CERTIFICATE I hereby certify that the above notice of meeting was placed on the front door of city hall at 5,00 p.m. on~I"i~' 1986: ~~';ddlh Patti Hicks, City Secretary DENTON COUNTY, TEXAS CITY. OF THE COLONY NOVEMBER 14, 1986 [ TO ALL INTERESTED PARTIES: Notice is hereby given of a SPECIAL SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 19th day of November, 1986, at 7:30 p.m., at Fire Station #2, located at 5576 North Colony Boulevard, at which meeting the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of October 22, 1986. 3. Citizens Input. 4. Review work session with council held on November 10th, to discuss development of pocket parks. 5. Consider request from susquicentennia1 Committee for financial aid with pavilion for Stewart Creek Park. 6. Adjourn. [ .( I CERTIFICATE \ , I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 p.m. on November 14, 1986. ShCUltn c.\.~ Sharon E: Sebera, Deputy City Secretary [ I l .. L MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON NOVEMBER 19, 1986 I I I A SPECIAL SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:51 p.m. with the following members in attendance: Dee Cole Wayne Sandy Robert Wright Ed Canada Chairman Memb e r Memb e r Member - 7:50 p.m. and with Members Kennedy and Martin absent, however a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent, Janice Carroll, Assistant City Manager, and Councilman Harvey Bradley. 2. APPROVAL OF MINUTES OF OCTOBER 22, 1986. A motion was made by Member Wright to approve the minutes of October 22, 1986. Seconded by Member Canada, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. CITIZENS INPUT. None. 4. REVIEW WORK SESSION WITH COUNCIL HELD ON NOVEMBER 10TH, TO DISCUSS DEVELOPMENT OF POCKET PARKS. Chairman Cole stated city council approved the monies from the bond funds for the pocket parks ($10,000 for each park). Ms. Brantley then stated she had been working on a schedule for the parks and had met with Ken Leverich of the Public Works Department concerning the sprinkler systems, and he recommends working on the drainage at Dave Cowan and Lions Club Park first, then doing the sprinkler systems in mid-December or January. At this time, Ms. Carroll worked with the Board members to come up with a schedule for working and ex- pending the bond funds for the pocket parks. After considerable discussion, this schedule is as follows: December 1. Drainage (staff) Coordinate with members of Lions Club & Dave Cowan 2. Sprinkler System-specs (Master Plan of Parks) *3. Prepare plan for Lions Club Parking Lot-get with Chief of Police on traffic problems around parks. January 1. Bid & install sprinklers -$20,000 (Jan-Feb) February 1. Tennis Cts. - windscreen- $2,400 2. Prepare costs for other development. 3. Landscape proposal for council. *Discuss with Lions Club members, in lieu of parking lot, helping with sprinkler system for west end of park. March, April, May-Spread $10,000 through each month ~'--- ----- -2- 5. CONSIDER REQUEST FROM SUSQUICENTENNIAL COMMITTEE FOR FINANCIAL AID WITH PAVILION FOR STEWART CREEK PARK. Councilman Harvey Bradley was present representing the Susquicentennia1 Committee. He stated the committee had raised $3,700 to date and were short of their goal of $8,000 to be able to build a pavilion at Stewart Creek Park. Brick sales are still going on, however he feels sure the goal will not be met. He is asking for the support of the Parks & Recreation Board to request of city council the use of monies from the Stewart Creek Park fund to make up the difference. Discussion followed, afterwhich Member Sandy made a motion to approve the request of Councilman Bradley to recommend to city council that the use of monies from the Stewart Creek Park fund up to $10,000 be used to make up the difference to build a pavilion at Stewart Creek Park. Seconded by Member Wright, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 6 . ADJOURN. Members unanimously agreed to adjourn at 9:23 p.m. ~J ~ t? ~ Dee Cole, Chairman jQo~A~/~ Beverly Nop , Record ng Secretary ] ] ] r [ r ". DENTON COUNTY, TEXAS CITY OF THE COLONY DECEMBER 4, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on December 10th, 1986, at city hall, located at 5576 N. Colony Boulevard, at 7:30 p.m., at which meeting the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of Work Session of November 10th, and Special Session of November 19th, 1986. 3. Citizens Input. 4. Presentation of plaque to Cliff Orme. 5. Receive update on soccer association. 6. Discuss and review schedule for development of pocket parks. 7. Review and discuss future development of the following parks with "adopt a park" organizations on: 1. Keys & Newton -(Beta Sigma Phi) 2. Latimore Circ1e-(Scout) 3. -Dave Cowan-(Jaycees) 4. Lions C1ub-(Lions Club) 8. Consideration of Master Plan for Slay & Baker. 9. Receive report regarding Home Rule Charter revision election. 10. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 p.m. on December 5, 1986. :5I7CiAfn1 C.~ Sharon E. Sebera, Deputy City Secretary ~ r ru [: [ ,--. l . MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON DECEMBER 10, 1986 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:35 p.m. with the following board members present: Dee Cole Wayne Sandy Ed Canada David Martin Chairman Member Member - 7:35 p.m. Member and with Members Kennedy and Wright absent, however a quroum was established. Also in attendance were Sylvia Brantley, Recreation Superintendent, Councilman Rick Harris, and Assistant City Manager, Janice Carroll. 2. APPROVAL OF MINUTES OF WORK SESSION OF NOVEMBER 10TH, AND SPECIAL SESSION OF NOVEMBER 19TH, 1986. A motion was made by Member Canada to approve the minutes of November 10th and November 19th. Seconded by Member Sandy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None At this time, Chairman Cole moved to Item 9. 9. RECEIVE REPORT REGARDING HOME RULE CHARTER REVISION ELECTION. This item was turned over to Assistant City Manager, Janice Carroll who went over all the proposed amendments to the Home Rule Charter for the upcoming election to be held on January 17, 1987. 3. CITIZENS INPUT. None. 4. PRESENTATION OF PLAQUE TO CLIFF ORME. Mr. Orme was not present so Chairman Cole stated she would take care of getting the plaque to him. 5. RECEIVE UPDATE ON SOCCER ASSOCIATION. Ms. Brantley had included in the members packet an update on the soccer association and she briefly reviewed this with members. 6. DISCUSS AND REVIEW SCHEDULE FOR DEVELOPMENT OF POCKET PARKS. This item was discussed with Item 7. 7. REVIEW AND DISCUSS FUTURE DEVELOPMENT OF THE FOLLOWING PARKS WITH "ADOPT A PARK" ORGANIZATIONS ON: 1. KEYS & NEWTON - (BETA SIGMA PHI) 2. LATIMER CIRCLE - (SCOUTS) 3. DAVE COWAN - (JAYCEES) 4. LIONS CLUB - (LIONS CLUB) -2- Bob Poynter, representing Lions Club, Dennis McClelland, representing Jaycees, David Cassidy, representing Scouts, and Rose Ashman, representing Beta Sigma Phi, were present. At this time, Mr. Tommy Turner, Public Works Director, was asked to speak. Mr. Turner apologized for not having contacted any of the organizations who are adopting parks because this is first city he has worked for where organizations have adopted parks. He then stated the Water Department has allocated funds for the 1986-87 budget for drainage work at Lions Club Park and Dave Cowan Park. He went on to explain what the drainage work would entail at Dave Cowan Park and that material should be in this Friday to begin working on it. He further added they had some engineers coming out to Lions Club Park on Wednesday to look at the drainage problems there and give a better idea of the cost for their drainage problems. Mr. Turner stated he would be happy to meet with represent- atives of Lions Club to go out to the site with them and discuss the drainage situation. Discussion followed., ] Dennis McClelland, stated he had been at the council meeting when the council had voted to allocate the monies to the pocket parks, however he did not think they had stated at that time that they intended the $10,000 for each park chosen to necessair1y include a sprinkler system at each one. He understood they would representatives for each park first before a decision was made on installing a sprinkler system in their adopted park. Councilman Harris stated that council's intent all along was to use this money for more expensive items that organ- izations would find hard to raise money for so the parks can start getting de- veloped faster, and sprinkler systems in the parks chosen was one of the items this money was ear marked for. Discussion followed on whether or not the sprinkler systems would be put to bid as a whole packet for all the parks in- volved. Mr. McClelland mentioned he would be able to put the sprinkler system in at Dave Cowan Park for a lesser fee, however it was decided to have all the parks go out to bid at one time for the entire project. This way all the sprinkler systems would be installed at one time. Representatives were encouraged to bring a copy of their Master Plans of their parks to the board so they could show where they did not want the sprinkler to go to interfere with any of their plans for their parks. ] It was not decided at this time if a sprinkler system would be installed at Lions Club Park. 8. CONSIDERATION OF MASTER PLAN FOR SLAY & BAKER. Board members stated they would like to tour this park as a group before com1ng up with a Master Plan for the park. 10. 'ADJOURN., It was unanimously voted to adjourn the meeting at 9:15 p.m. '" ,~~~ ~ Dee Cole, Chairman I ~~ Beverly NJPp, Recording Secretary ] ...