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HomeMy WebLinkAbout3rd Quarter(July-September) r --- [ [ r- I L_ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JULY 2, 1986 A WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:35 p.m. with the following members in attendance: Ed Canada Zane Kennedy David Martin Robert Wrigh t Acting Chairman Member Member Member and with Members Cole, Orme, and Wise absent, however a quorum was established. Sylvia Brantley, Recreation Superintendent, was also in attendance. 2. DISCUSS AND WORK ON MASTER PLAN FOR STEWART CREEK PARK. Ms. Brantley asked Member Canada if he would like one of the Board members to brief him on the previous work session since he was not at that meeting. At this time, Member Wright and Member Kennedy briefed Member Canada on the work session held on June 25, 1986, afterwhich Member Martin suggested we lay in the road before progressing to placement of other items on the map. Member Canada stated he didn't see a lot wrong with the Corps original drawing, he also said he wants to see the piers in as he feels these will be used quite often. Discussion was held by Board Members on the Minature Golf Course and it was decided to put in a 9 ho1e~~olf course, due to the upkeep on a golf course. The Board also recommended more playground equipment and the possibility of a restaurant on the lake. Discussion followed, afterwhich a motion was made by Member Martin to adjourn. Seconded by Member Kennedy, the meeting was adjourned at 9:00 p.m. Ed 6t~_~l Cana a, Ac . g Chairman --- ". Superintendent *correction - 9 hole frisbee golf course r CITY OF THE COLONY DENTON COUNTY, TX. JULY 3, 1986 r TO ALL INTERESTED PARTIES: L... Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on July 9th, 1986, at 7:30 p.m., at City Hall located at 5576 North Colony Boulevard, at which meeting the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of June 11th, June 25th, and July 2, 1986. 3. Citizens Input. 4. Receive report on status of bond fund development for parks and athletic fields. 5. Review and discuss plans for pocket parks and adopt a parks. 6. Receive status of Pee Wee Football League. 7. Receive and discuss fall league play for CYSA. 8. Receive status of concession stand at Stewart Creek Park. c 9. Receive activity update on department activities. 10. Review and discuss Master Plan for Stewart Creek Park. 11. Adjourn. ,-- CERTIFICATE l . I hereby certify that the above front door of City Hall at 5:00 was placed on the 3, 1986. MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JULY 9, 1986 .-- 1 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:42 p.m., with the following Board members in attendance: , Dee Cole Ed Canada David Martin Jerry Wise Robert Wright Chairman Member Member Member - 8:05 p.m. Member and with Members 'Kennedy and Orme absent; however a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent. 2. APPROVAL OF MINUTES OF JUNE 11TH, JUNE 25TH, AND JULY 2, 1986. A motion was made by Member Wright to approve the minutes of the June 11th meeting, and the June 25th and July 2nd, 1986 Work Sessions. A correction to the minutes of the July 2nd Work Session was noted and is to read as follows: Discussion was held by Board members on the minature golf course and it was decided to put in a 9 hole frisbee golf course, due to the up- keep on a golf course. The motion to approve the minutes as corrected was seconded by Member Canada and approved by the following vote: Ayes: Noes: All members present voted aye None [ 3. CITIZENS INPUT. None. 4. RECEIVE REPORT ON STATUS OF BOND FUND DEVELOPMENT FOR PARKS & ATHLETIC FIELDS. [1 Ms. Brantley passed out an updated sheet on the bond fund developments. A discussion was held on the lighting of the athletic fields and hydromu1ching of same. Ms. Brantley relayed to the Board the softball league will be play- ing at B. B. Owens starting August 25th. Discussion followed. Chairman Cole said she had some concerns on the CYSA playing on Turner St. Community Park this fall. Member Martin said he has no problems with the CYSA using Turner St. this fall for play. Ms. Brantley said the older children will be using Carney fields for some of their league play this fall. She also said adult play will start on August 24th. Ms. Brantley also said the CYSA would like to use Carney from August 18th thru 21st for a soccer clinic - 6 till dark. Discussion was held with suggestions from the Board on the possibility of looking into an alternate location for the soccer clinic to use in lieu of Carney as the Board does not particularly want to see this type of activity held on the field at this time as they feel the play would be too rough on the field. Member Martin asked how we were going to operate the lights for the tennis courts. Discussion followed. At this time, Member Canada asked if a separate account was set up for the operations of Stewart Creek Park. He said he would like to see this from time to time. Ms. Brantley said she would be glad to furnish the Board a copy of the budget for Stewart Creek Park, and she would give them copies of the monthly reports of revenue and expenditures if they would like. Chairman Cole said they would like to know' what kind of monies we have to spend in the park. Discussion followed. ~ r -- -2- 5. REVIEW AND DISCUSS PLANS FOR POCKET PARKS AND ADOPT A PARK. At this time, Chairman Cole asked the Board to review the update on Adopt A Park Programs. Sylvia also said the Board should note she had also pro- ~ vided them with a list of all the parks, medians, and right of ways from Jerry Van-Y showing what the Public Works Department maintains within the city. The Board reviewed the policies and reviewed the update on the Adopt ~ A Park Programs. Discussion followed with a recommendation from Member Canada that each organization send a representative to COme before the Board at least twice a year with updates on their Master Plan as to the progression made in the parks and/or changes that have been made in the Master Plan. It was recommended this be done in the fall and spring, and be put into the policy. Discussion followed, afterwhich no motion was made due to this already being a part of the policy. It was decided to ask the organizations to come before the Board in October with updates/revisions, etc. 6. RECEIVE STATUS OF PEE WEE FOOTBALL LEAGUE. Ms. Brantley told the Board the league would not be playing in The Colony this fall but would be practicing. They are going to hold a auction/garage sale on July 19th at Lions Club Park to raise funds. This is the one that had been set for June 7th at Perryman Park and rescheduled to July 19th. Discussion followed. 7. RECEIVE AND DISCUSS FALL LEAGUE PLAY FOR CYSA. Chairman Cole said since we had discussed this under Agenda Item 4, there was no need to discuss this further. The only questions asked at this time was when the season started. Sylvia told the Board the weekend after Labor ] Day. " 8. RECEIVE STATUS OF CONCESSION STAND AT STEWART CREEK PARK. Chairman Cole asked if the portable/stand was in or ordered. Ms. Brantley said that G.R.Q. Enterprises would not be operating a stand at Stewart Creek Park the rest of the s~r due to loss in excess of $200.00 for the 2 weeks he was in the park. Mr. Hudson did tell Sylvia he would like to start in April of 1987. Chairman Cole said she would like to see the city do this. Discussion followed. 9. RECEIVE ACTIVITY UPDATE ON DEPARTMENT ACTIVITIES. Ms. Brantley told the Board the department had been working on budget for the last couple of weeks. She also told the Board she was working on a cost for the proposed softball league to be under Parks & Recreation. Sylvia said she wants to go before Council on the 21st of July and would like to have members of the Board in attendance if they could make it. Ms. Brantley also gave a run down on the summer programs. She reminded everyone of the Chili cook-off on August 16th and said the department would be getting out more advertisement on the cook-off. 10. REVIEW AND DISCUSS MASTER PLAN FOR STEWART CREEK PARK. ] Chairman Cole asked Member Martin if he would show the Board what had been done on the Master Plan for the park. Board reviewed what had been drawn on the Master Plan to date. A discussion was held on list of pro- posed items at this time. Chairman Cole suggested we may need to look into [ [ r"' L. -3- some prices to go wi th our "Wish Lis t. I. Sylvia said she would check wi th the Corps on cost of concrete picnic tables and also she will check on cost of playground equipment. Discussion followed afterwhich, Member Martin asked if any members of the Board that weren't at the work session would like to add to our "Wish List." At this time, Chairman Cole asked if some of the Board members would help in getting some prices together. Discussion followed. Member Martin asked Sylvia to check with the Corps on the buffer that extends out from the Marina across from the park as the Board wants to see if there is some encroachment on our right of way on the lake, as he had someone ask him about this. Discussion followed. EMERGENCY AGENDA ITEM. Discuss Field Use Policy. Ms. Brantley asked the Board if they felt like we could expedite this item by using the ordinances as a guideline to "Park Policies" in order to get this before Council. A lengthy discussion followed, afterwhich it was a general consensus of the Board that we do not go with our Park Policies at this time until an extensive research has been done and we can put together a set of policies that will cover all aspects for rules governing the parks". Member Martin said he would pick up some policies from some other cities for us to review along with Member Wright. Member Martin said he would like to see the Board start delegating projects to different Board members to handle such as the "Adopt A Park" program. He said he would be willing to handle this and he would be glad to contact the organizations that are involved in this. Discussion followed, afterwhich Chairman Cole said she thought this was a good suggestion and asked Sylvia to run this by Ms. Carroll for any comments she might wish to make. 11. ADJOURN. A motion was made by Member Martin to adjourn. Seconded by Member Wright, the meeting was adjourned at 9: 25 p.m. ~- CJu' Dee Cole, Chairman perintendent [ [ [ EMERGENCY AGENDA ITEM CITY OF THE COLONY DENTON COUNTY, TEXAS JULY 9, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of an emergency agenda item for the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 9th day of July, 1986, at City Hall located at 5576 North Colony Boulevard, at 7:30 p.m., at which time, in addition to the items posted in accordance with regular session meeting requirements, the following item will be discussed: 1. Discuss field use policy. It is an urgent public necessity that the matter mentioned in this notice be considered at an early date so as to further the public welfare of the inhabitants of the City by taking timely action. I do herby certify that the above notice of meeting was placed on the front door of City Hall at 5:00 p.m. on the 9th day of July, 1986. I I I , I I r CITY OF THE COLONY DENTON COUNTY, TEXAS JULY 18, 1986 I L,., TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 23rd day of July, 1986, at 7:30 p.m. at City Hall, located at 5576 N. Colony Bou1veard, at which meeting the following items will be discussed: 1. Call meeting to order. 2. Approval of minutes of July 9, 1986. 3. Citizens Input. 4. Request from Jaycees on drainage ditch problem at Dave Cowan Park. 5. Discuss and consider a parking lot for Lions Club Park~ 6. Discuss policy regarding lights at tennis courts. r LI 7. Receive update from Recreation Superintendent on department's activities. 8. Discuss and review proposed cost estimates for Stewart Creek Park. 9. Adjournment. r'" l. I I I I I I I J I CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of City Hall at 12:00 noon, on July 18, 1986. _Sh{1A~ E.~ ~ Sharon E. Sebera, Deputy City Secretary r\ I I L.... I L..., L MINUTES OF THE PARKS & RECREATION DEPARTMENT OF THE CITY OF THE COLONY HELD ON JULY 23, 1986 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:41 p.m. with the following members in attendance: Dee Cole Ed Canada Zane Kennedy Robert Wright Chairman Member Member Member and with Members Martin, Orme, and Wise absent; however a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent. 2. APPROVAL OF MINUTES OF JULY 9, 1986. A motion was made by Member Canada for approval of the minutes of the July 9th, 1986 meeting. Seconded by Member Wright, the motion was approved by the follow- ing vote: Ayes: Noes: All members present voted aye None 3. CITIZENS INPUT. None. 4. REQUEST FROM JAYCEES ON DRAINAGE DITCH PROBLEM AT DAVE COWAN PARK. After a brief discussion, this item was tabled until the next regular board meeting in order that more details would be available from the Jaycees for the Board's consideration. 5. DISCUSS AND CONSIDER A PARKING LOT FOR LIONS CLUB PARK. Chairman Cole asked Ms. Brantley if she would address this. Ms. Brantley said the parking lot came from discussion held with Jerry Van-Y and some members of the Lions Club at the 4th of July activities held in the park. She also said this was placed on the agenda more or less to see what the Board's comments and views are. Member Canada said he had talked with other members of the club and they would like to see a parking lot put in around the pavilion off of Mayes. He also said they would like to see the city put the lot in. A lengthy discussion followed, afterwhich Chairman Cole asked Sylvia if she would send a memo to Ms. Carroll and get her comments and views on putting a parking lot in at the Lions Club Park. Sylvia said she would and report back at the next regular meeting. At this time, Member Kennedy made a motion to recess in order that the Board be able to attend the budget presentation for the Parks & Rec- reation Department. Seconded by Member Wright, the meeting was recessed at 8:40 p.m. Meeting reconvened at 9:00 p.m. 6. DISCUSS POLICY REGARDING LIGHTS AT TENNIS COURTS. Ms. Brantley said she would like some assistance with ideas on a policy for use of the lights at the tennis courts in Bridges Park. A lengthy discussion followed, afterwhich it was recommended by the Board members to check into a -2- push/button activated system. Member Kennedy suggesed that Carroll ton would be a good place to contact as they have one of these systems. The Board stated they are recommending a timed push button system and not the key J system due to the non-availability of having someone to hand out key and also ' the problem of losing keys would be great. Sylvia said she would call Carro11- ton to find out what type of system they have. 7. RECEIVE UPDATE FROM RECREATION SUPERINTENDENT ON DEPARTMENT'S ACTIVITIES. Chairman Cole asked Sylvia what was going on besides the budget preparations. Sylvia briefed the Board on the activities currently going on and reminded everyone of the Chili Cook-off. She also told the Board we would be playing softball under the direction of Park & Recreation starting in August. Member Canada asked Sylvia if she would mind sending a written report showing high- lights of department's "happenings" with the minutes so the Board members would have an opportunity to review and comment before the meetings. Sylvia said she would be happy to do this. 8. DISCUSS AND REVIEW PROPOSED COST ESTIMATES FOR STEWART CREEK PARK. Chairman Cole asked for input at this time on the estimates for Stewart Creek Park. She asked Sylvia if she would give the Board the estimates she had gathered. Sylvia said at this point, she had not gathered all of the cost items on the proposed list, but would give what she had. Sylvia also told the Board she thought we might need to have another Work Session before ask- ing to meet with council to discuss the Master Plan for Stewart Creek Park. A lengthy discussion followed, afterwhich Member Canada asked what estimates were needed. He then suggested we make a list and divide it up among the J Board members for them to try to get the rest of the estimates together. Chairman Cole suggested we try to find out when we could meet with council and then decide when to set our next Work Session. She also said she would check with David Martin to see how far he has gotten with the drawings. Discussion followed. At this time, Member Kennedy said he would like to address the Board on a matter of concern he has at Stewart Creek Park. Mem- ber Kennedy said he has been asked by people he has come in contact with why we did not stop swimming off of the point of the boat ramp due to the pot- ential danger of outgoing and incoming boats around the swimmers at this point. Discussion followed, afterwhich Member Kennedy made a motion we recommend to council their support of approval to put up a "No Swimming" sign around the point at the existing boat ramp and to designate a swimming at your own risk area, as soon as possible. Seconded by Member Wright, the motion was passed by the following vote: Ayes: Members Cole, Kennedy & Wright Abstention: Member Canada Noes: None 9. ADJOURN A motion was made by Member Canada to adjourn the meeting. Seconded by Member Wright, the meeting was adjourned at 9:40 p.m. ~ C! c:AJ ~. ~~ Dee Cole, Chairman ] tendent r- -- r I l_ I '-- r ... I L CITY OF THE COLONY DENTON COUNTY, TEXAS AUGUST 8, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on the 13th day of August, 1986, at 7:30 p.m. at City Hall, located at 5576 North Colony Boulevard, at which the following items will be discussed. I. Call meeting to order. 2. Approval of minutes for the July 23rd, 1986 meeting. 3. Citizens Input. 4. Receive presentation from Mike Christianson on s1gn for Scout Park as an Eagle Project. 5. Receive request from Jaycees on drainage ditch problem at Dave Cowan Park. 6. Review and receive policy for lights on tennis courts at Bridges Park. 7. Consider request from C.Y.S.A. on putting a portable building on Camey for storage. 8. Status on Parks & Recreation activities and bond funds. 9. Receive and review drawing of pavilion for Stewart Creek Park from Harvey Bradley, Chairman of Sesquicentennial Committee. 10. Review and discuss Master Plan for Stewart Creek Park. II. Adjourn. CERTIFICATE I hereby certify that the above notice of meeting was placed on the front door of City Hall at 5,00 p.m.~ August~lJ~6. . ~"~ Patti Hicks, City Secretary .........- -- -- -- r-' I '-.. ,. -. l r I L CITY OF THE COLONY DENTON COUNTY, TEXAS AUGUST 22, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 27th day of August, 1986, at 7:30 p.m. at City Hall, located at 5576 North Colony Boulevard, at which the following items will be discussed: I. Call meeting to order. 2. Approval of minutes for the July 23rd, 1986 meeting. 3. Citizens Input. 4. Receive request from Jaycees on drainage ditch problem at Dave Cowan Park. 5. Review and receive policy for lights on tennis courts at Bridges Park. 6. Consider request from C.Y.S.A. on putting a portable building on Camey for storage. 7. Status on Parks & Recreation activities and bond funds. 8. Receive and review drawing of pavilion for Stewart Creek Park from Harvey Bradley, Chairman of Sesquicentennial Committee. 9. Review and discuss Master Plan for Stewart Creek Park. 10. Adjourn. CERTIFICATE I hereby certify that the door of City Hall at 5:00 above notice of meeting was placed p.mMAugust 22, 1986. tLftL' ~~ Patti Hicks, City Secretary on the front ---- ( . [ r I L" MINUTES OF THE PARKS & RECREATION BOARD OF THE CI TY OF THE COLONY HELD ON AUGUST 27, 1986 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:35 p.m. with the following Board members in attendance: Dee Cole Ed Canada Zane Kennedy David Martin Cliff Orme Chairman Member Member Member Member and with Members Wright and Wise absent; however a quroum was established. Sylvia Brantley, Recreation Superintendent, was also in attendance. 2. APPROVAL OF MINUTES FOR THE JULY 23RD, 1986 MEETING. A motion was made by Member Canada for approval of the minutes for the July 23rd, 1986 meeting. Seconded by Member Orme, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None It was noted these minutes were not approved at the Board's August 13, 1986 regular scheduled meeting due to meeting being called by Chairman Cole at 7:45 p.m. because of not having a quorum in attendance. 3. CITIZENS INPUT. Al Gober of the C.Y.S.A. asked to address the Board on the possibilities of land usage for recreational fields. Mr. Gober siad there are some rule changes coming down that will effect the size of some fields. He stated these changes will re- quire some smaller fields and also with more children in the league, this creates a need for more fields to play on. Mr. Gober said he hopes we are still trying to pursue the Corps land off of 423 and S. Colony Boulevard as a possible sports complex. Member Orme told the Board the first request was made sometime around September or October of 1983. Mr. Gober said this would definitely be a big help for all sports organizations and not just soccer. At this time, Member Canada asked why we couldn't just add that particular tract of land to our lease for Stewart Creek Park by extending our boundry lines of the park to include that parcel of land. After a lengthy discussion, a motion was made by Member Canada that we recommend for council's consideration to resubmit our request to the Corps of Engineers for a sports complex to be developed on the Corps land behind McDonald's south of 423 and S. Colony Boulevard. Seconded by Member Orme, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. RECEIVE REQUEST FROM JAYCEES ON DRAINAGE DITCH PROBLEM AT DAVE COWAN PARK. At this time, Chairman Cole asked Ms. Brantley if she would address this item. Sylvia introduced Doug Gresset, President of The Colony Jaycees. Mr. Gresset introduced Rob Smith, the State Director of The Jaycees. Mr. Gresset gave a brief history of how the park got started and what the Jaycees would like to do in the park. Mr. Gresset said the drainage ditch is basically a runoff from the alley and he said this ditch cuts the park in about 1/3, meaning they have lost -2- about 1/3 of the park. The club wants to continue to develop the park but feels that until something is done with the drainage ditch problem, there is not a lot they can do because to landscape or put items in the park now is hard to plan due to not knowing exactly what is going to be done with the ] ditch and this effects the layout of the park. A lengthy discussion followed, whereat Sylvia told Mr. Gresset and the Board she had discussed this with Ms. Carroll, our City Manager, and was told this is a drainage problem and that she and Mr. Hall of M.U.D. have discussed this and will be able to address this particular problem as well as the Lions Club Park drainage after the city M.U.D. merger and take actions to correct the problem. Mr. Gresset asked what the Jaycees can do to assure this be addressed as soon as possible. ~s. Brantley said she will be happy to send a mamo' toeMs. Carroll and ask when or what'we might expect to see on this drainage proble~in_Dave.Cowan Park. Member Canada said the Jaycees have a valid point in tyring to plan around this drainage ditch. Discussion followed. 5. REVIEW AND RECEIVE POLICY FOR LIGHTS ON TENNIS COURTS AT BRIDGES PARK. Sylvia asked the Board to please refer to her memo of August 13, 1986. A discussion followed, afterwhich Member Kennedy recommended we consider changing the times from 7:30-11:00 p.m. to 6:00 p.m. to 12:00 during the winter months. It was also recommended we put in a push button system. Sylvia explained that by putting in this system, each time the lights are cut off, it takes 10-20 minutes for them to come up. A motion was made by Member Kennedy that we recommend for council's approval the installation of a manual. turn on switch with automatic shut off)included as part two of this motion; Member Kennedy also moved we recommend to council the planting of wax leaf ligustrums around the south end and north end of tennis courts to act as a windscreen. Seconded by Member Canada, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None J 6. CONSIDER REQUEST FROM C.Y.S.A. ON PUTTING A PORTABLE BUILDING ON CAMEY FOR STORAGE. Chairman Cole asked for Sylvia to address the Board on this item. She briefly explained the verbal request from Dennis Lambert, field commissioner for the C.Y.S.A. on moving a portable building to the soccer fields on Camey. Sylvia said she had discussed this with Ms. Carroll and staff's recommendation is not to recommend this request by approved. Sylvia said that one of the reasons staff is recommending no to the placement of a portable building on Camey field is because of the location and that the Bahai Faith is also in the process of developing the north end of the park (Perryman) and we don't want to see portables in all the parks. At this time, Mr. Gober said he would like to comment on this since he was a representative of C.Y.S.A. Mr. Gober briefly explained the need for storage at Camey field and he said he couldn't see any difference in a building being there then any other location. A discussion was held on alternative locations, afterwhich a motion was made by Member Orme to recommend for consideration of approval the use of Fire Station #1 as a temporary storage for equipme~t for field markings by C.Y.S.A., and if this is not agreeable, to set the portable building next to Fire Station #1 on the l southside of the building. Seconded by Member Canada, the motion was approved by the following vote: ~ Ayes: Noes: All mem~ers present voted aye None [ I L..- r L... -3- 7. STATUS ON PARKS & RECREATION ACTIVITIES AND BOND FUNDS. Sylvia briefed the Board on activities in the department. She told the Board the softball league is going well, and passed around a copy of the Bond Project Report Ms. Carroll had presented to city council and said she would make copies for each Board member to have for their reference. 8. RECEIVE AND REVIEW DRAWING OF PAVILION FOR STEWART CREEK PARK FROM HARVEY BRADLEY, CHAIRMAN OF SESQUICENTENNIAL COMMITTEE. A drawing of the pavilion was shown to the Board members by Ms. Brantley at the request of Harvey Bradley, Chairman of the Sesquicentennial Committee. A recommendation was made by Member Canada that the corner support post be con- creted in the foundation. Discussion followed. 9. REVIEW AND DISCUSS.MASTER PLAN FOR STEWART CREEK PARK. A discussion was held on this agenda item and Chairman Cole suggested we wait until after the Bond Election before we finalize plans on Stewart Creek Park. All members agreed with her. 10 . ADJOURN. A motion was made by Member Orme for adjournment. Seconded by Member Canada, the motion was approved to adjourn at 9:05 p.m. ~-U2-/ ~- Dee Cole, Chairman [ [ l CITY OF THE COLONY DENTON COUNTY, TEXAS SEPTEMBER 18, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 24th day of September, 1986, at 7:30 p.m. at City Hall located at 5576 North Colony Boulevard, at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of the August 27, 1986 meeting. 3. Citizens Input. 4. Receive and consider request on flag poles from Jon Jones on Eagle Scout project for Scout Park. 5. Receive presentation on proposed minature golf course. 6. Discuss development of Stewart Creek Park. 7. Receive departmental update from Superintendent of Recreation. 8. Adjourn. CERTIFICATE I hereby certify that the above front door of city hall at 5:00 notice of meeting was placed P'~ sep~ember 19, 1986. fl;ttz ~/~~ Patti Hicks, City Secretary on th e [ [ ( ..... L" ~... -... . MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON SEPTEMBER 24, 1986 A REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following Board members present: Dee Cole Robert Wrigh t David Martin Zane Kennedy Chairman Member Member Member and with Member Canada absent; however a quorum was established. Sylvia Brantley, Recreation Superintendent was also present. 2. APPROVAL OF MINUTES OF THE AUGUST 27, 1986 MEETING. A motion was made by Member Kennedy to approve the minutes of August 27, 1986. Seconded by Member Martin, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. CITIZENS INPUT. Patti Barone, a member of the new Grace Bible Church, stated she would like to request the use of the pavilion at Lions Club Park on October 4th to hold a garage sale for the church with the proceeds being used toward financing the move of their pastor from Oklahoma to The Colony. General discussion followed, during which Ms. Brantley mentioned to Ms. Barone the sign ordinance of the city will not allow signs to be placed in city right-of-ways or medians. It was also noted the park would have to be left clean of trash and debris at the end of the garage sale. There being no further discussion, Member Wright made a motion to approve the request of Ms. Barone to use the pavilion at Lions Club Park on October 4th to hold a garage sale for Grace Bible Church. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. RECEIVE AND CONSIDER REQUEST ON FLAG POLES FROM JON JONES ON EAGLE SCOUT PROJECT FOR SCOUT PARK. Jon Jones of the Boy Scouts, gave his presentation to the Board on erecting 3 flag poles in Scout Park as an eagle scout project. A drawing of the proposed flag poles was presented to the Board, with a copy attached to the minutes. Jon stated the flags will only be used during Boy Scout activities at the park and maybe during the holidays. General discussion followed during which Ms. Brantley stated she would have to take a copy of the drawing to Eric Stanton, the city's Building Official, for his approval. After all discussion was over, Member Kennedy made a motion to approve the request of Jon Jones to erect 3 flag poles as an eagle scout project for Scout Park upon the approval of Mr. Stanton. Sec- onded by Member Wright, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. Since Mr. Tunks was not yet present for this item, Chairman Cole moved on to Item No.6. -2- ,. 6. DISCUSS DEVELOPMENT OF STEWART CREEK PARK. Ms. Brantley stated she would like the Board to go ahead and work on the Master Plan for Stewart Creek Park and pursue it as the Board hffi been and then ask J to have a work session with the city council. Ms. Brantley further added she had talked with 2 of the lake technicians from the Corps this date and they had informed her it might be 1988-89 before the Corps did any improvements to the park. General discussion followed, with Members discussing restrooms, gate area, swimming area, and boat ramps as items that need upgrading or work done on. 7. RECEIVE DEPARTMENTAL UPDATE FROM SUPERINTENDENT OF RECREATION. Ms. Brantley stated the softball league is going very well with a total of 27 teams. The lights are now working at the tennis courts at Bridges Park and stay on until 11 p.m. every evening. Programs are off to a slow start due to the start of school but are going very well. 5. RECEIVE PRESENTATION ON PROPOSED MINATURE GOLF COURSE. Chairman Cole went back to this item since Mr. Thomas Tunks had now arrived to give his presentation to the Board on his proposed minature golf course and the location thereof. Mr. Tunks proposes to operate a minature golf course at Bridges Park by bringing in a portable building and setting up the holes himself. He' pro- poses to use the restrooms already there and to be responsible for the lights him- self, and to erect a fence around the area. He had some pictures of what the golf course would look like to show Board members. He further added he would like to put a small gravel bin under each hole, and the holes wil~ be made'of pre-treated wood and painted with enamel paint over top. Member Kennedy stated J I the portable building would have to conform to the city's building codes. Gen- eral discussion followed during which Ms. Brantley stated there is a concession stand near the restrooms at this location and that Mr. Tunks might possibly look into using the concession stand instead of putting up a portable building. Other locations were discussed as possibilities such as Stewart Creek Park, however a permanent portable building would have to be used there and the Corps would have to give their approval; also the area beside the Aquatic Park was discussed as a location however a 50 meter pool is proposed to be built there. Ms. Brantley also noted the location at Bridges Park would be under the power lines and permission would also have to be obtained from TP & L. Discussion continued during which Mr. Tunks was advised he also needed to speak with Mr. Bill Hall for Planning & Zoning to see if his request needed to go before that Board as well as getting in touch with TP & L. The Parks & Recreation Board members agreed to the concept of the minature golf course, however would like to look at the site. Therefore, Mr. Tunks was advised he needed to come back before the Board at their next regular scheduled meeting on October 8, 1986. 8. ADJOURN. A motion was made by Member Kennedy to adjourn the meeting. Seconded by Member Martin, the meeting was adjourned at 9:05 p.m. ~ C-4/ Dee Cole, Chairman ] ~~ Beverly Nopp, Recording Secretary fAf\~S t1 t\~c,. f> D. - "tJ.."r' EAGLE SCOUT PROJECT (By Jon JoneA) My pltO j e.d will c.oMiht c 6 eJte.c.Ltng tlvte.e. 6tagpoleA in Sc.out Pa.JtR. Eac.h pole witt be 266t. above gJtound. The 6lagpoleA will be eqtUPped to handle 6lagJ.>. The tlvtee. 6lagJ.> wLU. c.oMiht 06 the Amwc.an, the. Te.xlU 6lag and a 80 ySeoul: 6tag all Th. Cota.y 6&g. F tag pot"" w.W'- b. eoo('}teJ:.d 46~. ~. ~h. gllOu.d with a 60u.datio. co...etL.9 all 3 6&gpot"". R u. 6 OIlC"",.rtt. 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