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HomeMy WebLinkAbout2nd Quarter(April-June) CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 4, 1986 [~ TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 9th day of April, 1986, at city hall, located at 5576 North Colony Boulevard, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Citizens input. 3. Approval of minutes of the January 22nd, March 5th, and March 26th, 1986 meeting. 4. Review and consideration of presentation from Pee Wee Football League. 5. Review and consideration of presentation from Jack Hudson of G.R.Q. Enterprises for concession stand at Stewart Creek Park. 6. Receive status report on Stewart Creek Park. 7. Receive status report on bond funds. 8. Receive update on "Fox It Up" clean-up. l 9. Consideration of setting work session for 2nd regular meeting of month. 10. Receive update on program activities and special events. 11. Adjourn. CERTIFICATE I I hereby certify that the above notice door of city hall on the 4th day of Ap the front I [ r MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 9, 1986 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:47 p.m., with the following members present: Cliff Orme Ed Canada Dee Cole Sara Fortune David Dye David Martin Chairman Member Member Member Member Member and with Member Wise absent; however a quorum was established. Also in attend- ance were Sylvia Brantley, Recreation Superintendent, and Harvey Bradley, who presented an update on the pavilion for Stewart Creek Park under Agenda Item #6~ 2. CITIZENS INPUT. None. 3. APPROVAL OF MINUTES OF THE JANUARY 22ND, MARCH 5TH, AND MARCH 26TH, 1986 MEETING. A motion was 1986 meeting. ing vote: made by Member Fortune to approve the minutes of the January 22, Seconded by Member Canada, the motion was approved by the follow- Ayes: Members Canada, Fortune, Martin & Chairman Orme Abstention: Members Cole and Dye Noes: None A motion was made by Member Dye to approve the minutes of the March 5th meeting. Seconded by Member Fortune, the motion was approved by the following vote: Ayes: Members Canada, Dye, Fortune, and Chairman Orme Abstention: Members Cole and Martin Noes: None A motion was made by Member Cole to approve the minutes of the March 26th meeting. Seconded by Member Martin, the motion was approved by the following vote: Ayes: Members Cole, Canada, Martin, and Vice Chairman Dye Abstention: Members Fortune and Chairman Orme Noes: None 4. REVIEW AND CONSIDERATION OF PRESENTATION FROM PEE WEE FOOTBALL LEAGUE. A request from Mr. McClelland to table this item until the April 23rd meeting was made. A motion was made by Member Cole to approve the request to table this item until our next meeting. Seconded by Member Fortune, the motion was approved by a unanimous vote. 5. REVIEW AND CONSIDERATION OF PRESENTATION FROM JACK HUDSON OF G. R. Q. ENTERPRISES FOR CONCESSION STAND AT STEWART CREEK PARK. At this time, Chairman Orme asked the Board to go to Item 6, as Mr. Hudson was running late. The Board.will return to this agenda item later in the meeting. j -2- 6. RECEIVE STATUS REPORT ON STEWART CREEK PARK. Ms. Brantley gave the Board a brief update on the year to date revenue. Dis- J cussion followed. Ms. Brantley then briefed the Board on the presentation to City Council at their meeting on April 7, 1986. She gave the Board a copy of the updated procedures and fee structure council has approved. Ms. Brantley also briefed the Board on the council's decision to table the presentation for personnel at the park, however this will be brought back before council hopefully at the next council meeting with more detailed information on budget impact, etc. Discussion followed. At this time, Member Dye said he was real concerned about the fire ants and the conditions of the bathrooms. Discussion followed. Member Canada had some questions and concerns on camping permits and enforcement of fees, he feels the fee structure for camping will deter people using the park. Lengthy discussion followed. Member Dye asked where the money would be coming from to develop the park. Ms. Brantley said some of it would be coming from the revenue generated by the fees and also Ms. Carroll is looking into the possib- ility of revenue bonds for development. Discussion followed. At this time, Chairman Orme recognized Harvey Bradley of the Susquicentennial Committee, who briefed the Board on what the committee was doing in regards to the proposed pavilion for Stewart Creek Park. He showed the Board members different items the committee were selling to help raise funds to reach our goal, such as belt buckles, cups, key chains, cookbooks, etc. Discussion followed. 5. Chairman Orme returned to this item and introduced Jack Hudson of C.R.Q. Member Dye said he had a question he would like to ask before Mr. Hudson made his presentation and wanted to know how this came about as he had heard nothing about this prior to receiving his packet. Ms. Brantley briefly explained to the Board why they had not heard anything prior to this meeting. At this time, ] Mr. Hudson told the Board a little about himself and how he had decided on put- ting together this presentation for the concession stand. Discussion followed. Member Dye had some concerns about the additional trash that would develop from the users of concessions. Discussion followed. Member Dye also stated the city itself might like to run a concession stand at the park and Mr. Hudson stated that would be no problem if he could start out and at least run it for one season. Mr. Hudson further added he would be willing to give 20% of his net revenue to the city. Discussion continued, afterwhich Member Canada moved that the Board pass on to council approval of the principle of the idea of Mr. Hudson's for a concession stand at Stewart Creek Park. Seconded by Member Cole, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 7. RECEIVE STATUS REPORT ON BOND FUNDS. Ms. Brantley stated that most everything 1S on schedule. Lions Club Park - Ms. Brantley stated she had talked to Mr. Poynter and they hav~ expended about $4,200 on the pavilion and have about $800 left. Perryman Park - Playground equipment is on order for this park and should be here within 3 weeks. A letter was sent to Mr. Dick Rush to let him know the playground equipment has been ordered and Ms. Brantley has not heard back from him yet. J Turner St. Park - The last sprinkler system is g01ng 1n at Turner St. Park. All the athletic fields are com1ng along real well. The lights for B. B. Owens r- I [ r -3- go out for bid this week. Ms. Brantley said the bid opening for the lights would be the 25th of April. She informed the Board the bids for the Municipal Complex were opened on April 8th, and the bid cost looked real good. According to Mr. Firestone of FRS, the bids were about ~% over the original projected cost. Discussion followed. 8. RECEIVE UPDATE ON "FOX IT UP" CLEAN-UP. Ms. Brantley gave a brief report on the clean-up for Saturday, April 12th. She said several scout troops will be out in various parks within the city picking up trash and planting flowers. Discussion followed. 9. CONSIDERATION OF SETTING WORK SESSION FOR 2ND REGULAR MEETING OF THE MONTH. At this time, Ms. Brantley asked the Chairman if he and the Board would con- sider setting the next meeting as a work session after the regular scheduled meeting in order to work on meeting room policies, and field schedules as well as development for Stewart Creek Park. Discussion followed, afterwhichMember Cole made a motion we set the next session as a combination regular/work session. Seconded by Member Fortune, the motion was approved by the following vote: Ayes: Members Canada, Cole, Fortune, Martin, and Chairman Orme Abstention: Member Dye Noes: None 10. RECEIVE UPDATE ON PROGRAM ACTIVITIES AND SPECIAL EVENTS. Chairman Orme asked Ms. Brantley what the department was working on at this time. She informed the Board she is working on compiling information for programs for summer and also the ad has gone out for the chili cook-off. Dis- cussion followed. 11. ADJOURN. A motion was made by Member Dye to adjourn at 9:30 p.m. Seconded by Member Cole. h~~ Sy r- f' '-- [ l_ '- CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 17, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR/WORK Session of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 23rd day of April, 1986, at City Hall, located at 5576 North Colony Boulevard, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes. 4. Receive presentation from proposed Pee Wee Football League on organization of a league. 5. Review and consideration of request from Susquicentennial Committee to hold Disc Golf Tournament as fund raiser. 6. Review and consideration of request from Humane Society to hold a Pet Fair at Lions Club Park. 7. Work Session a. Schedule for use of athletic fields. b. Set up meeting room policy. c. Begin work on future development for Stewart Creek Park. 8. Consideration and acceptance of resignation from David Dye. 9. Adjourn CERTIFICATION I hereby certify that the of city hall at 5:00 p.m. above notice of meeting was placed on the front door on April 18, 1986. Sha/l t/YL E. ~ Sharon Sebera, Deputy City Secretary r [ l ~ l " MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON AP~IL 23, 1986 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:35 p.m. with the following members present: . cliff Orme Ed Canada Dee Cole Sara Fortune David Martin Jerry Wise Chairman Member Member Member Member Member and with no members absent; thus a quorum was established. Also 1n attendance was Sylvia Brantley, Recreation Superintendent. 2. CITIZENS INPUT. At this time, Member Fortune told the Board she would not be able to stay for the meeting and she is resigning due to her husband being transferred and will be leaving in 4 weeks. Chairman Orme asked Member Fortune to please send a letter of resignation, afterwhich Member Fortune left the meeting. 3. APPROVAL OF MINUTES. A motion was made by Member Canada to approve the minutes of the April 9th meet- ing. Seconded by Member Martin, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. RECEIVE PRESENTATION FROM PROPOSED PEE WEE FOOTBALL LEAGUE ON ORGANIZATION OF A LEAGUE. Tabled due to no one being in attendance to make presentation. 5. REVIEW AND CONSIDERATION OF REQUEST FROM SUSQUICENTENNIAL COMMITTEE TO HOLD DISC GOLF TOURNAMENT AS FUND RAISER. Chairman Orme asked who would be in attendance to answer questions if needed. Ms. Brantley said the Chairman of the Susquicentennial Committee, Harvey Bradley, had planned on being at this meeting, however due to something else that needed his attention he couldn't make it, but she would be happy to answer any questions the Board might have on the proposed Frisbee GO,lf Tourna~ent the committee is planning. A lengthy discussion followed. Member Wise made a motion that the Board approve and support the Frisbee Golf Tournament. Seconded by Member Canada, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 6. REVIEW AND CONSIDERATION OF REQUEST FROM HUMANE SOCIETY TO HOLD A PET FEST AT LIONS CLUB PARK. Ms. Brantley read the letter of request from Linda LeBaron she had received in reference to this agenda item. After a lengthy discussion, Member Canada made a motion we approve the request from the Humane Society to hold an Animal Fest in Lions Club Park and if possible to have someone at the site to register dogs and cats. Seconded by Member Wise, the motion was approved by the following , -- -2- vote: Ayes: Noes: All members present voted aye None ] EMERGENCY AGENDA ITEM REVIEW AND CONSIDERATION OF REQUEST FOR USE OF STEWART CREEK PARK FOR ANNUAL FISH-OFF, JUNE 7, 1986, FROM ALPHA TAU THETA AND CHAMBER OF COMMERCE. Chairman Orme went to the emergency item that had been brought before the Board from the Chamber of Commerce and Alpha Tau Theta Sorority for their Annual Fish-off to be held on June 7th, at Stewart Creek Park. Discussion followed. A motion was made by Member Wise to recommend approval and support of the Fish-off. Seconded by Member Canada, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Chairman Orme went to Item 8 on the agenda before adjourning the Regular Session. 8. CONSIDERATION AND ACCEPTANCE OF RESIGNATION FROM DAVID DYE. It was a general consensus of the Board that Member Dye, now Councilman Dye', would be missed by the Board. The Regular Session was adjourned at 7:47 p.m. with a motion made by Member Canada and seconded by Member Wise. The Work Session was called to order at 7:48 p.m. J 7. WORK SESSION a. SCHEDULE FOR USE OF ATHLETIC FIELDS. At this time, Chairman Orme asked Ms. Brantley if she would address the Board on this matter. Ms. Brantley briefed the Board on Resolution 83-10 which the council passed in April, 1983, but was not to go into effect until August 1, 1983. The Board recommended that at least 50% of a league work or live in The Colony and the non-resident fee be put in effect. Lengthy discussion followed, afterwhich it was recommended that Sylvia make necessary amendments to the 83-10 Resolution and bring back to the Board for their recommendation to go to council to amend this resolution before being put into use. b. SET UP METTING ~OOM POLICY. Member Wise made a recommendation that the policy be prioritized, making the athletic broups/recreational organizations top priority, then go to the other groups and take them on a space available form for meetings. Member Wise also suggested that in the policy we state a rule for clean- up, and if room is not left clean, then a clean-up fee be charged or don't let them use again. Member Canada stated meetings only be held dur- ing the times that the center wiil be open. Lengthy discussion followed, whereat it was recommended by the Board that Ms. Brantley set down some guidelines based on comments the Board has made and bring back to the Board J for review. . [ [ r l ~ -3- c. BEGIN WORK ON FUTURE DEVELOPMENT FOR STEWART CREEK PARK. Chairman Orme asked how the Corps was coming along with their proposed pool rise. Ms. Brantley said the proposed dates still stand for 87-88. Member Cole stated we needed to update the bathrooms, possibly even add another one. Member Canada said he would like to see the pavilion built at Stewart Creek that the Susquicentennial Committee is raising funds for. Member Canada said he feels the city may even have to add to the money in order to build the pavilion, but he feels this will help to attract more users of our city. Member Martin, along with Member Canada both said they would like to see us go forth with the Master Plan we received and the first thing would be to put in the road to the peninsula in the northwest area and per- haps make this a camping area. Member Cole suggested we clean up the water area behind the bathrooms for a swimming area. Member Canada suggested at this time we go ahead with cleaning up some of the underbrush, and repair or perhaps add some now grills. Discussion followed, whereat it was sug- gested at our next meeting we bring a map of the area and show a design as to how we would like to see some of the following located in the park: 1. restrooms, 2. swimming area with metal nets, 3. permanent concession stand, 4. clean out for camping area,S. nature trail, and 6. piers for sunning and fishing. Discussion followed. 9 . ADJOURN. Member Wise made a motion to adjourn at 8:57 p.m., seconded by Member Canada. &~ uperintendent r- r l " r' I t l CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 9, 1986 TO ALL INTERESTED PARTIES: Notices is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 14th day of May, 1986, at City Hall, located at 5576 N. Colony Blvd., at 7:30 P.M., at which the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of April 23, 1986. 4. Review and consideration of request from Dennis McClelland for proposed Pee Wee Football league. 5. Review and discussion of amendment to Rules Policy. 6. Discussion of summer meetings schedule. 7. Review and discuss amendment to Resolution 83-10. 8. Review and discuss meeting room policy. 9. Receive status report on bond funds and on Parks & Recreation activities. 10. Adjourn. CERTIFICATE I hereby certify that the above door of city hall at 5:00 p.m. was placed on the front EMERGENCY AGENDA ITEM r l_ CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 13, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of an emergency agenda item for the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 14th day of May, 1986, at City Hall located at 5576 North Colony Boulevard, at 7:30 p.m., at which time, in addition to the items posted in accordance with regular/work session meeting requirements, the following item will be discussed: I. Receive presentation from Councilman Bradley on future development of Stewart Creek Park. It is an urgent public necessity that the matter mentioned in this notice be considered at an early date so as to further the public welfare of the inhabitants of the City by taking timely action. A [ I do hereby certify that the above notice of meeting was placed on the front door of City Hall at 5:00 p.m. on the 13th day of May, 1986. [ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD .ON MAY 14, 1986 [ A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:35 p.m. with the following members in attendance: Dee Cole Ed Canada David Martin Acting Chairman Member Member and with. Chairman Orme, and Member Wise absent; however a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent, and Robert . Wright, who will be sworn in as a Parks & Recreation Board member by the Mayor on May 19, 1986. Councilman Bradley was in attendance to present Board pre- sentation on Stewart Creek Park, as well as Dennis McClelland who was in atten- dance to present request" per The Colony Youth Football Ass'ociation. 2. CITIZENS INPUT. None. 3. APPROVAL OF MINUTES OF APRIL 23, 1986. A motion was made by Member Martin to approve the minutes. of the April 23, 1986, meeting. Seconded by Member Canada, the motion was approved by the following vote: [~ Ayes: Noes: All members present voted aye None 4. REVIEW AND CONSIDERATION OF REQUEST FROM DENNIS McCLELLAND FOR PROPOSED PEE WEE FOOTBALL LEAGUE. Mr. McClelland said The Colony Youth Football Association would need the use of two fields, one 80 yards in length, and one 100 yards in length if at all possible. Their season will start approximately mid-August thru November, and they'll need these fields from 5:00 p;m. to 7:00 p.m. - Monday thru Friday, and possibly some Saturdays. The fields will be used for practice and games. Dis- cussion followed, afterwhich Ms. Brantley suggested a couple of fields for play for Mr. McClelland to look at. She also told him we normally do not reserve fields for practice, but the department will do what it can in trying to locate fields for the association to use. Mr. McClelland requested the use of Perryman , Park for C.Y.F.A. to hold a garage sale on June 7, 1986, as a fund raiser. Ms. Brantley asked why they couldn't use the parking lot, and Member Canada asked about Lions Club Park. A discussion followed, afterwhich a motion was made by Member Canada to support the C.Y.F.A. and to recommend approval for the use of Perryman Park to hold their garage sale on June 7th. Seconded by Member Martin, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None r..... 5. REVIEW AND DISCUSSION OF AMENDMENT TO RULES POLICY. I L Tabled. " -2- 6. DISCUSSION OF SUMMER MEETINGS SCHEDULE. Board members discussed the possibility of only holding one meeting per month during June, July, and August, but decided with all the bond fund develop- J ments and with the Stewart Creek Park proposal for future development, to continue the meetings as scheduled. 7. REVIEW AND DISCUSS AMENDMENT TO RESOLUTION 83-10. Tabled. 8. REVIEW AND DISCUSS MEETING ROOM POLICY. Acting Chairman Cole, asked Ms. Brantley if she would like to address the Board on this item. Ms. Brantley asked the Board if they had any deletions or add- itional changes they might wish to comment on. Discussion followed, whereat a motion was made by Member Cole to recommend approval of the proposal for "Use of Recreation Center Meeting Rooms Policy" as presented. Seconded by Member Canada, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 9. RECEIVE STATUS REPORT ON BOND FUNDS AND ON PARKS & RECREATION ACTIVITIES. At this time, Ms. Brantley gave a brief report on the bond funds developments, then briefed the Board on the recreational activities planned for summer and upcoming special events. Ms. Brantley also read a request from Don Beckel on behalf of the Knights of Columbus to sponsor a Fun Run on the 4th of July 0 with proceeds to go to the Susquicentennial Pavilion Building fund. The Board discussed this and recommended approval and support for this event. Ms. Brantley told the Board the department is beginning to work on the proposed budget for 86-87. Discussion followed. EMERGENCY AGENDA ITEM I. RECEIVE PRESENTATION FROM COUNCILMAN BRADLEY ON FUTURE DEVELOPMENT OF STEWART CREEK PARK. At this time, Acting Chairman Cole asked Councilman Bradley if he would like to address the Board on this item. Councilman Bradley briefly explained to the Board how important it is for the Board to continue to work on the future developments for Stewart Creek Park. Ms. Brantley gave Councilman Bradley a list of items the Board has worked on at the work session in April on development of Stewart Creek Park. He stated he wants some progressive ideas and another map showing proposed development of the park. A lengthy discussion followed. A motion was made by Member Canada to adjourn the meeting. Seconded by Member Martin, the meeting was adjourned at 9:15 p.m. ~ p~ Gb/ Acting Chairman Dee Cole J r-- [ L' r I I ~ ., ") CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 23, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 28th day of May, 1986, at 7:30 p.m., at City Hall located at 5576 North Colony Blvd., at which the following will be discussed: 1. Open meeting. 2. Approval of minutes. 3. Citizens Input. 4. Receive and review request from Susquicentennial Committee representative regarding fund raiser for Stewart Creek Park pavilion. 5. Review and discuss the proposal for softball to be under the direction of Parks & Recreation. 6. Receive request from The Colony Little League to erect a electronic score on the senior field in Bridges Park. 7. Discuss policies for use of city parks for public events. 8. Update on Bond Fund development. 9. Update on Par~~ & Recreation activities and special events. 10. Discuss Stewart Creek Park future development. 11. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5'OO~~ 23, 1986. Patti Jones~ry , BMERGENCY AGENDA ITEM r I l .. CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 28, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of an emergency agenda item for the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 28th day of May, 1986, at City Hall located at 5576 North Colony Blvd., at 7:30 p.m., at which time, in addition to the items posted in accor- dance with regular session meeting requirements, the following item will be discussed: 1. Receive presentation from Lutheran Brotherhood Organization on purchase of picnic grills for Stewart Creek Park. It is an urgent public necessity that the matter mentioned in this notice be considered at an early date so as to further the public welfare of the inhabitants of the City by taking timely action. t -.... t I '--' I do hereby certify that the above notice of meeting was placed on the front door of City Hall at 9:00 a.m. on the 28th day of May, 1986. r'" l_ ~- MINUTES OF THE PARKS AND RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 28, 1986 A REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, ~ Texas, was called to order at 7:40 p.m. with the following members in attendance: I I I ~....... l r I L., cliff Orme Ed Canada Dee Cole David Martin Robert Wright Chairman Member Member Member Member and with Member Wise absent; however a quorum was established. Also ~n attendance was Sylvia Brantley, Recreation Superintendent. 2. APPROVAL OF MINUTES. A motion was made by Member Canada to approve the minutes of the May 14th, 1986 meeting. Seconded by Member Wright, the motion was approved by the following vote: Ayes: Members Canada, Cole, Martin, & Wright .Abstention: Chairman Orme 3. CITIZENS INPUT. None. 4. RECEIVE AND REVIEW REQUEST FROM SUSQUICENTENNIAL COMMITTEE REPRESENTATIVE REGARDING FUND RAISER FOR STEWART CREEK PARK PAVILION. Ms. Brantley read a letter from Kay Van Alstyne in reference to a fund raiser for the proposedSusquicentennial Pavilion at Stewart. Creek Park. Ms. Van Alstyne, on behalf of the committee, proposed the selling of name paver bricks from Acme Brick Co. Monies collected from this fund raiser would be for the purpose of buy- ing the name paver brick, no name paver brick, installation of same, and building of pavilion. Discussion followed, afterwhich a motion was made by Member Canada for support and approval of this fund raiser for city council's consideration. Seconded by Member Martin, the motion was passed with the following vote: Ayes: Noes: All members present voted aye None 5. REVIEW AND DISCUSS THE PROPOSAL FOR SOFTBALL TO BE UNDER THE DIRECTION OF PARKS AND RECREATION. Ms. Brantley explained to the board members how the proposed softball league would be run under the direction of the department. Member Canada asked where the money for expenses would be coming from. Sylvia said she had talked to Jane about the possibility of setting up a special operating fund. This fund would be separate from our regular operating budget, therefore setting the softball league account as a self-sustaining (washout) account and having no' effect on the department I s day to day operating budget, with the exception of normal field maintenance, such as cutting the grass, fence mending, light repairs, dragging fields, etc. Member Canada said he felt like this is where the league should be, that after all we have a lot of money tied up in our city parks and athletic fields and we should have control. Discussion followed, afterwhich Member Canada made a motion to recommend to city council for considerat{on of the proposed softball league come under the direction of the Colony Parks and Recreation Department. Seconded by -2- Member Cole, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None J 6. RECEIVE REQUEST FROM THE COLONY LITTLE LEAGUE TO ERECT A ELECTRONIC SCORE BOARD ON THE SENIOR FIELD IN BRIDGES PARK. Ms. Brantley introduced Cathy Phillips, President of The Little League, Bob Ehrman and Dale Janecek. At this time, Bob Ehrman, representing the Colony Little League, briefly explained to the board how the Little League was given the Electronics Scoreboard. Mr. Ehrman also explained what would be needed to erect the scoreboard, along with the location. Member Canada stated his concern about the city ordinances governing signs. Sylvia assured the board she would check with Eric Stanton, Building Official, to make sure the sign would not be ~n violation of any codes. Discussion followed, afterwhich Mr. Janecek said that one of the main reasons for the signs is it would bring money 1nto the assoc- iation to help with unifG~s, helmets, pay umpires, put up a P.A. system, etc. Mr. Janecek went on to explain the association would be totally responsible for putting up signs and would also see to it they are put on the fences in an orderly and neat fashion. There would be 5 signs per field. Member Canada aSKed how long the signs would be up, and Mr. Janecek said it would be renewable each year. Member Canada also suggested it should be on a one year trial basis, this way if residents' started complaining, the signs could come down. Discuss ion followed, afterwhich Member Martin made a motion to recommend support and approval of the Little League putting up the electronic scoreboard at Bridges Park and to place 5 signs on the outfield fences at N. Colony Complex and Bridges Park as long as this meets all city required ordinances. The motion was seconded by Member Wright and approved by the following vote: Ayes: Noes: All members present voted aye None J 7. DISCUSS POLICIES FOR USE OF CITY PARKS FOR PUBLIC EVENTS. At this time, Chairman Orme asked Ms. Brantley if she would address the board on this item. Sylvia said she and Ms. Carroll, our City Manager, had discussed put- ting together.a policy for the parks, especially now that we have so many parks within the city, and the city is ~utting a lot of money into the parks. Dis- cussion followed, afterwhich it was recommended by the board that Sylvia put together some proposed guidelines and in the meantime the board would also be looking into items they would like to see included. This will be on the agenda for the next regular scheduled board meeting. 8. UPDATE ON BOND FUND DEVELOPMENT. Ms. Brantley briefed the board on how the park developments are progressing under the bond funds. She also told board members the Lions Club had finished the pavilion. Discussion followed. 9. UPDATE ON PARKS & RECREATION ACTIVITIES AND SPECIAL EVENTS. Ms. Brantley passed out the summer brochures and gave a rundown on upcoming J events for summer. She told the board all the staff had been hired for summer. Chairman Orme asked how the cook-off was going. Ms. Brantley said we had been "- getting a lot of calls for booth information and we have a verbal okay from thE Corp. Discussion followed. During this time, the board decided they need to tour the parks so everyone would know where they are. r--=---.- r' L... [ l -3- 10. DISCUSS STEWART CREEK PARK FUTURE DEVELOPMENT. Chairman Orme said he had been out to Stewart Creek Park and talked to some of the users of the park. He said most of them complained about the parking, need bigger boat ramps, and definitely better bathrooms. Discussion followed, afterwhich the Board agreed to meet and go to Stewart Creek Park as part of our next scheduled meeting. 11 . ADJOURN. A motion was made by Member Martin to adjourn the meeting. Seconded by Member WRight, the meeting was adjourned at 9:15 p.m. EMERGENCY AGENDA ITEM I. RECEIVE PRESENTATION FROM LUTHERAN BROTHERHOOD ORGANIZATION ON PURCHASE OF PICNIC GRILLS FOR STEWART CREEK PARK. Ms, Brantley explained to the board the request from Mr. Dobrenic of the Lutheran Brotherhood Organization on spending $300.00 at Stewart Creek Park for picnic grills. Discussion followed with board members recommending approval of this request. . ~~ l [ l CITY OF THE COLONY DENTON COUNTY, TEXAS JUNE 6, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 11th day of June, 1986, at 7:30 p.m., at City Hall located at 5576 North Colony Blvd., at which time the following will be discussed: I. Call meeting to order. 2. Approval of minutes. 3. Citizens Input. 4. Tour and discuss development of Stewart Creek Park. 5. Election of Chairman & Co-Chairman of Board. 6. Review and discuss proposed park policies. 7. Adjourn. CERTIFICATION I hereby certify that the above notice of door of City Hall at 5:00 p.m., on June was placed on the front Secretary ,..-; L, [ ,. :I r L_ MINUTES OF PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JUNE 111, 1986 A REGULAR~SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following Board Members in attendance: cliff Orme Ed Canada Zane Kennedy David Martin Robert Wrigh t Jerry Wise Chairman Member Member Member Member Member 7:40 p.m. and with Member Cole absent; however a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent. 2. APPROVAL OF MINUTES. A motion was made by Member Wright to approve the minutes of the May 28, 1986 meeting. Seconded by Member Martin, the motion was approved by the following vote: Ayes: Members Canada, Martin Wright, & Chairman Orme Abstention: Member Kennedy Noes: None 3. CITIZENS INPUT. None. 4. TOUR AND DISCUSS DEVELOPMENT OF STEWART CREEK PARK. Chairman Orme recommended we move to the other items on the agenda and then. adjourn to Stewart Creek Park for this agenda item. All members agreed to th is . .~ 5. ELECTION OF CHAIRMAN & CO-CHAIRMAN OF BOARD. Chairman Orme asked for nominations on Chairman of the Board. Discussion followed, afterwhich Member Martin nominated Dee Cole for Chairman. Seconded by Member Canada, nominations were closed. A poll of the Board was called for with the following vote: Ayes: Members Canada, Martin, Wright, and Chairman Orme Abstention: Member Kennedy Noes: None Nominations were called for Co-Chairman. Member Martin nominated Member Canada. Seconded by Member Wright, nominations were closed. A poll of the Board was called for with the following vote: Ayes: Members Martin, Canada, Wright, and Chairman Orme Abstention: Member Kennedy Noes: None -2- 6. REVIEW AND DISCUSS PROPOSED PARK POLICIES. This item was tabled. At this time, Member Wise arrived at the meeting, but said he would not be able to go to Stewart Creek Park with the Board due to some medical problem he was having and he couldn't walk around. Chairman Orme returned to Item 4, and the Board adjourned to Stewart Creek Park. Ms. Brantley gave each Board Member a drawing of Stewart Creek Park for their use in noting how they would like to see the development go. Member Canada, along with Member Kennedy, discussed swimming area on the north side of park. Chairman Orme would like to see more picnic tables on the north side, Member Martin was concerned about the bathrooms and would like to see these updated. A general discussion was held with Member Martin recommending that each Board Member take their drawings home and sketch in. what and how they would like to see for future development of this park and bring it back at the next meeting for discussion and final decisions for a Master Plan on development. All members agreed. A motion was made to adjourn by Member Martin. Seconded by Member Canada, the motion carried and meeting adjourned at 8:35 p.m. 't;/ ,~ . r,-<J~ Cliff Orme, (2J!f~~ Chairman . rintendent ... ] ] ] r "'--' I ,,-, (' MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JUNE 25, 1986 A WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 8:22 p.m. with the following members in attendance: Dee Cole David Martin Zane Kennedy Jerry Wise Robert Wright Cliff Orme Chairman Member Member Member Member Member and with Member Canada absent, however a quorum was established. Also ~n attendance was Sylvia Brantley, Recreation Superintendent. 2. DISCUSS AND WORK ON MASTER PLAN FOR STEWART CREEK PARK. Chairman Cole suggested the Board start the work session with each member displaying their drawings of Stewart Creek Park, showing what they would like to see in the park. After a lengthy discussion and review of Board member's maps, the following list was comprised of items the Board wants to see on the Master Plan: I. additional bathrooms - 3 permanent (1 with shower stalls for campers), I portable on peninsula. 2. boat ramps. 3. drinking fountains 4. piers - 5 5. sw~mm~ng area with sandy beach, diving/swimming barge 6. paddle boats 7. minature golf course on tip of peninsula 8. pavilions - 1 large one 4 smaller ones 9. boat storage shed 10. m~n~ rec. building/stand-used for rental of equipment II. ballfields, volleyball court, horseshoe pits 12. more lights 13. p~cn~c tables 14. parking lots - 2 15. amphi theatre 16. fish cleaning pit Member Martin suggested we set another work session for July 2, to put everything together and then request a work session with city council. All Board members were in agreement with this suggestion. 3 . ADJOURN. A motion was made by Member Wright to adjourn the meeting. Seconded by Member Martin, the meeting was adjourned at 9:50 p.m. ~~ Dee Cole, Chairman f - r [ I L CITY OF THE COLONY DENTON COUNTY, TX. JUNE 20, 1986 TO ALL INTERESTED PARTIES: Notice is herby given of a WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on June 25, 1986, at City Hall located at 5576 North Colony Boulevard, at which time the following will be discussed: 1. Call meeting to order. 2. Discuss and work on Master Plan for Stewart Creek Park. 3. Adjourn. CERTIFICATION I hereby certify that the above notice was placed on the front door of city hall at 5:00 p.m. on June I- - I -. Ci CITY OF THE COLONY DENTON COUNTY, TX. JUNE 27, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held at 7:30 p.m. on the 2nd of July, 1986, at Fire Station #2, located at 5576 North Colony Boulevard, at which time, the following items will be addressed: 1. Call meeting to order. 2. Discuss and work on Master Plan for Stewart Creek Park. 3. Adjourn. CERTIFICATION I hereby certify that the door of City Hall at 5:00 was posted on the front June, 1986.