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HomeMy WebLinkAbout1st Quarter(January-March) r ~ [ ~ I ~ THE CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 2, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of a JOINT WORK SESSION of the Parks & Recreation Board and the Planning & Zoning Commission of the city of The Colony, Texas, to be held on the 8th day of January, 1986, at the Parks & Rec- reation Office, located at 5201 S. Colony Boulevard, Suite 525, at 7:30 p.m., at which the following will be discussed: 1. Work session with Planning & Zoning Commission on the overview of Stewart Creek Park. CERTIFICATE I hereby certify that the above door of City Hall at 5:00 p.m. on on the front r l. " r f- l. MINUTES OF THE PARKS AND RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 8, 1986 A JOINT WORK SESSION of the Parks and Recreation Board and the Planning and Zoning Commission of the city of The Colony, Texas, was called to order at 7:38 p.m., with the following members from both boards in attendence: Parks & Recreation Board Cliff Orme David Dye Ed Canada David Martin Sara Fortune Chairman Member Member Member Member Planning & Zoning Commission Robert Fiumara Earl Brantley Tom Cravens Harvey Bradley Tim Solohubow Bill Sharp Bruce Sopas Chairman Member Member Member Member Member Member and with Members Cole and Wise of the Parks & Recreation Board absent. Also in attendance were Sylvia Brantley, Recreation Superintendent, Eric Stanton, Building Official, Janice Carroll, City Manager, and Larry Ludwig of Fox & Jacobs. 1. WORK SESSION WITH PLANNING & ZONING COMMISSION ON THE OVERVIEW OF STEWART CREEK PARK. Chairman Fiumara of the Planning & Zoning Commission, stated the reason for this work session is Fox & Jacobs has brought an application for rezoning request be- fore the Planning & Zoning Commission, from agriculture to planned development allowing single family and general retail uses on approximately 205 acres lo- cated west of Ethridge Drive on Stewart Creek Peninsula. Before the Planning & Zoning Commission makes a recommendation to city council on this request, they have requested more information on several areas, one of them being proposed im- provements to Stewart Creek Park. General discussion took place during which Chairman Orme of the Parks and Recreation Board, stated the Board has not set any definite plans for this park and were waiting to see what the Corps of Engineers had planned for future improvements at the park. Chairman Fiumara suggested the Parks & Recreation Board contact the Corps and have a representative come to the next regularly scheduled Parks & Recreation meeting or the soonest meeting they could come to, and give a presentation on what they have planned for future im- provements for Stewart Creek Park. The Planning & Zoning Commission would like to be notified which meeting a representative of the Corps can attend so they can also come to the meeting. There being no further discussion, the meeting was adjourned at 8:38 p.m. ,~ r l " r [~ THE CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 17, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the city of The Colony, Texas, to be held on the 22nd day of January, 1986, at the Parks & Recreation Office, located at 5201 S. Colony Boulevard, Suite 525, at 7:30 p.m., at which the following will be discussed: 1. Approval of minutes of December 4, 1985 and January 8, 1986. 2. Citizens Input. 3. Receive presentation from Al Gober on proposed layout for the temporary soccer fields. 4. Receive mrl discuss presentation on proposed playground equipment for Perryman Park. 5. Review and discuss drawings on recreational facilities. 6. Receive update on bond schedule for development of parks. 7. Receive update on Stewart Creek Park permits. 8. Adjourn. CERTIFICATE I hereby certify that the above notice of front door of City Hall at 5:00 p. ., was placed on the 1986. Secretary , ~ ..,..- :- \" ~_ ~ '-J =.~, ,!.:.. :'~1:= ".. ~ ::: '1\ , ....1\. Cn:, 0: The CC'Jor:y Denton. County Texas Jaj)uar~ 2C. ]98f TO ALL INTERESTED P:\RTIES: Notice is hereby given or an emergency agenda item for the Park and Recreation Board of the CiTY of The Colony, Texas~ to be held on the 22nd day of January, 1986~ at the Park ana Recreation Office, at 5201 S. Colony Blvd. Suite 525. at 7:30 p.rr..~ at which time, in addition to the items posted in accordance with regular meeting requirements~ the following item will be addressed: 1. Receive presentation from the Lions Club for pavilion to be ereclf:ed at Lions Club Park. It is an urgent public necessiTY that the matter mentioned in this notice be considered at an early date so as to further the public welfare of the inhabitants of the City by taking timely action. CERTFICATION I do hereby certify that above notice of meeting was posted on the front door of City Hall at Il:OO a.m. on the 20th day of January, 1986. I ~ [ I ~ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 22, 1986 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:30 p.m. with the following members present: Cliff Orme Jerry Wise Ed Canada Sara Fortune David Martin Chairman Member Member Member Member and with Members Cole and Dye absent; however a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent, and Jerry Van-Y, Public Works Superintendent. 1. APPROVAL OF MINUTES OF DECEMBER 4, 1985 AND JANUARY 8, 1986. Member Canada made a motion to approve the minutes of December 4, 1985. Seconded by Member Wise, the motion was approved by the following vote: Ayes: Members Wise, Canada, Martin, and Chairman Orme Noes: None Abstention: Member Fortune Member Fortune made a motion to Session with Planning & Zoning. approved by the following vote: approve the minutes of January 8, 1986 Work Seconded by Member Canada, the motion was Ayes: Noes: All members present voted aye None 2. CITIZENS INPUT None. 3. RECEIVE PRESENTATION FROM AL GOBER ON PROPOSED LAYOUT FOR THE TEMPORARY SOCCER FIELDS. At this time, Chairman Orme recognized Al Gober from the C.Y.S.A. Mr. Gober presented the board members with diagrams showing the proposed layout of soccer fields and parking in the northeast section of The Colony the league has the use of for temporary fields. Mr. Gober asked about the use of a portable concession stand and went on to say it would require some type of temporary pole being set for power. Member Canada had some concern on leaving the stand at the fields all the time due to it being a somewhat isolated area and would be easy to get into. Discussion followed. Mr. Gober said he had talked to Jerry and Sylvia along with Ms. Carroll in reference to putting post with cable through it along the alley to keep cars from using the alley as an exit or entrance to playing fields. Mr. Gober also said the association would like to keep the fields for play only and allow no practice on them. Mr. Gober further added the association would like to see 4 porta-letts there instead of 2 and the association would be willing to split the cost for the additional 2 porta-letts. Discussion followed." It was agreed to wait until the season started and if the association found it was really a big problem, we would add 1 or 2 more porta-letts. Mr~ Gober went back to his diagram showing the location of the storage building, porta-potties, and concession stand. He pointed out these were placed in a location that is basically surrounded by trees and would help to deter the viewing of them by the surrounding homes in the area. Discussion followed. Member Wise made a motion -2- to recommend approval of the C.Y.S.A. 's diagram as stated and presented to the Board with C.Y.S.A. absorbing the cost for installation of a temporary pole for a security light on the temporary field. Seconded by Member Fortune, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None J 4. RECEIVE AND DISCUSS PRESENTATION ON PROPOSED PLAYGROUND EQUIPMENT FOR PERRYMAN PARK. At this time, Ms. Brantley said she would like to introduce Jim Lea of Miracle Equipment, who has put together some modular playground equipment for Perryman Park. Ms. Brantley said one of the reasons she asked Mr. Lea to come tonight was that she wanted the Board members to be able to look at the type of equipment that was discussed at a prior meeting, and to get a general idea of how it would look. Mr. Lea briefly gave a little background information on Miracle Equipment and gave the Board members a catalog showing various type of equipment. Mr. Lea pre- sented the Board with a proposed layout of playground equipment he felt may be what we want at Perryman based on discussion with Jerry & Sylvia. He also said this equipment could be inter-changed with other items if we so desired. Discussion followed. Chairman Orme thanked Mr. Lea for his presentation and it was the general consensus of the Board this was the direction they would like to see Perry- man Park look like when completed. 5. REVIEW AND DISCUSS DRAWINGS ON RECREATIONAL FACILITIES. Ms. Brantley gave the Board a brief rundown on the meeting with the architects 0 concerning some minor changes and questions the Board had commented on when viewing , the preliminary plans for the recreational center. Discussion followed. 6. RECEIVE UPDATE ON BOND SCHEDULE FOR DEVELOPMENT OF PARKS. Sylvia said at this time she would ask Jerry Van-Y to address this item. Mr. Van-Y said they had been working at the B. B. Owens site and it was almost com- plete, except lights and bleachers, etc. The Disc Golf Course is finished and seems to be quite a success. Mr. Van-Y said he has moved his crew to the North Colony Complex, and briefly gave an itinerary of what they would be doing there. He also said we would be going out for bids on the sprinkler systems in the next two weeks. Jerry said we were approximately running 2 weeks behind the proposed schedule. He also informed the Board the bid haa been let on Turner Street Community Park. Member Fortune asked if all the lights were going to be bid at one time. Sylvia & Jerry both said at this time that was the intent, but they would not all be in- stalled at one time. Discussion followed. 7. RECEIVE UPDATE ON STEWART CREEK PARK PERMITS. Ms. Brantley told the Board the annual permits were now in and explained the fee structure to the Board members. Discussion followed. EMERGENCY AGENDA ITEM 1. RECEIVE PRESENTATION FROM THE LIONS CLUB FOR PAVILION TO BE ERECTED AT LIONS CLUB PARK. J Chairman Orme introduced Bob Poynter, Chairman of the Pavilion Committee for the Lions Club and David Gramm. Mr. Poynter showed a scale model of the proposed pavilion for the park. Mr. Poynter said the club is planning the construction of [ [ [' ~. the pavilion in three stages. The first stage being the bare pavilion without any frills. He explained the black poles on the model represented steel beams, and the pavilion would be 32' X 48', and have 25 tresses, sixty some sheets of plywood, etc. Materials are going to run approximately $6,500.00, this is one of the reasons they are doing it in three stages. . The second stage would con- sist of adding brick columns around the steel poles and enclosing the gables. Phase three would consist of putting brick around the edges, lights, etc. Ms. Brantley reminded the club we had only set aside $5,000.00 for the pavilion and Mr. Poynter again said this is one of the reasons it was being done in three phases. Location of the pavilion was discussed. A lengthy discussion followed, afterwhich Member Wise made a motion we recommend to council approval of the Lions Club presentation of the pavilion and construction for the pavilion at Lions Club Park. Seconded by Member Martin, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None. Member Martin asked Sylvia if she had a copy of the safety manual listed in the front of the Miracle catalog. She said they did not. He suggested she look into getting one and she said she would acquire one for the office. 8. ADJOURN. Member Canada made a motion to adjourn the meeting at 9:40 p.m. Seconded by Member Wise, the motion was approved unanimously. ~~ r [ , r CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 31, 1986 CO h ~e(( e.d- -Fa'f I q (K of Of, 01 oru m. TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 5th day of February, 1986, at the Parks & Recreation Office, located at 5201 S. Colony Boulevard, Suite 525, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of January 22, 1986. 3. Citizens input. 4. Review and consideration of request from the Girl Scouts to use Lions Club Park to hold a day camp. 5. Receive presentation from Steve Wilde of the Corps of Engineers on Stewart Creek Park. 6. Adjourn. CERTr FI CATE r hereby certify that the above notice of door of City Hall on the 31st day of J front ~ CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 28, 1986 TO ALL INTERESTED PARTIES: l ~ Notice is h~reby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 5th day of March, 1986, at the Parks & Recreation Office, located at 5201 S. Colony Boulevard, Suite 525, at 7:Jo p.m., at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of January 22, 1986. 3. Citizens Input. 4. Discuss future development for Stewart Creek Park. 5. Receive update on bond fund developments and improvements. 6. Receive update on parks and recreation activities. 7. Adjourn. [~ r CERTIFICATE I hereby certify that the above notice of meeting was placed on the front door of City Hall on the 28th day, y, 1986, at 5:00 p.m. r l_~ [ [ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 5, 1986 A REGULAR SESSION of the Parks' & Recreation Board of the city of The Colony, Texas, was called to order at 7:35 p.m. with the following members present: Cliff Orme Ed Canada David Dye Sara Fortune Chairman Member Member Member with Members Wise, Cole, and Martin absent; however a quorum was established. Sylvia Brantley, Recreation Superintendent, was also present. 2. APPROVAL OF MINUTES OF JANUARY ,22, 1986. A motion was made by Member Canada to approve the minutes of the January 22, 1986, meeting with Member Fortune seconding the motion. This motion was tabled until the next meeting agenda due to lack of quorum. A motion was made by Member Canada to approve the minutes of the December 4th meeting, with Member Dye'seconding the motion. The motion was tabled due to lack of quorum and will be put on the n~xt scheduled meeting agenda for approval. At this time, Chairman Orme moved to the'emergency agenda item. 1. RECEIVE AND REVIEW BIDS iON PLAYGROUND EQUIPMENT FOR PERRYMAN PARK. Ms. Brantley apologized to the Board for not presenting the proposed bids for the playground equipment before the Board prior to presenting the bids to council for approval. She said council had tabled this item until the Board had an opportunity to review and discuss the proposals. Ms. Brantley also said the council wanted to make sure this was the type of playground equipment the Board wanted to see in this park and the Board was satisfied with this particular type of equipment. Ms. Brantley asked Chairman Orme and Board members if they would prefer to reject this proposal and look at other company's equipment before rebidding. Member Canada said he has seen many types of playground equipment and feels at this time the equipment proposed is what we would like to see at Perryman Park. Member Dye said he was satisfied and could see no reason for a rebid. At this time, Member Canada did state he would like to see the Board consider each park in the city on an individual demand when it Comes to playground equipment as to deciding what to order, and that the equipment should be based on the location of park, size and need. Board concurs with Member Canada in this statement. At this time, Ms. Carroll, the City Manager, arrived at the meeting. A lengthy discussion followed, afterwhich Member Fortune made a motion that the Board recommend to the city council their consideration of accepting Miracle Recreation Equipment's bid propos,al as submitted of $10,372.00, for Perryman Park. Motion was seconded by Member Canada. Chairman Orme asked if there were any further discussion. At this time, Member Dye requested that Member Fortune amend her motion to include and read "to recommend to council to accept the bid proposal of Miracle Equipment's bid of $10,372.00 for the playground equipment at Perryman Park, even though on the bid tabulation sheet, Webb & Associates was low bid, but bid was considered incomplete as they did not bid on all specified items and not due to their equipment being unsatisfactory." The amended motion was seconded by Member Canada. There being no further discussion, a poll of the Board was taken and motion was approved with all members present voting aye. At this time, Chairman Orme returned to Item 3 of the regular agenda. I I I I I I I I I -2- 3. CITIZENS INPUT. None. 4. DISCUSS FUTURE DEVELOPMENT FOR STEWART CREEK PARK. Ms. Carroll said at this time, she did not think Fox & Jacobs will be developing the 205 acres adjoining the park. Ms. Carroll also said we do need to start doing something on developing the park. She briefly touched base about the possibility of hiring a couple to man the gates and maintain the park. Ms. Carroll said it would be nice if we could develop a plan of what we are actually going to do in Stewart Creek Park that could be shown to anyone who would like to know. Discussion followed. At this time Chairman Orme asked Ms. Brantley if she would set a work session for'the Board to discuss and review the Master Plan for Stewart Creek and ask if possible to see the lease. A work session was scheduled for 3/12/86. 5. RECEIVE UPDATE ON BOND FUND DEVELOPMENTS AND IMPROVEMENTS. Ms. Brantley said she hoped the Board had an opportunity to look at the cost breakdown she had sent them on the Bond Fund Projects. Member Canada asked if we hadn't projected $6,000.00 for the Frisbee Course, and Sylvia said yes, we had, but we only spent $4,200.00, so we saved approximately $1,887.00 on this project. Ms. Carroll said she wanted to advise the Board of the possible closing of the road that runs along the golf course, as it is a potential danger of the road giving way, over the culvert. The Board was pleased with the progress of the bond developments and with the way cost seemed to be coming in. Ms. Carroll also explained the cost overrun on the pool as she is concerned about some of the comments she has heard from various sources about taxes being raised to pay for this overrun. She said taxes would not be raised to pay for this and went on to explain how we came up with the money for the overrun. Ms. Carroll said the city had hired Don Jost as Manger of the pool and she would like for him to come before the Board to let the Board know what he has planned. Discussion followed. 6. RECEIVE UPDATE ON PARKS AND RECREATION ACTIVITIES. Ms. Brantley briefly gave a rundown of activities within the department, she said the basketball league was through and the volleyball league was almost she also told a little about the new gymnastics classes we are sponsoring. Brantley said she is now starting to work on summer programming. over, Ms. At this time, Chairman Orme asked the Board if they had any problems with changing the meetings to the 2nd and 4th Wednesday of each month, as we have a couple of our members that are having some conflicts making the meetings on the 1st and 3rd Wed- nesdays of each month. This also would allow us to start meeting at City Hall if needed. The Board agreed to change the meeting nights and will take action at our next regular meeting to amend the by-laws. 7. ADJOURN. Member Fortune made a motion to adjourn at 9:23 p.m. J ~ ] r' l, r r EMERGENCY AGENDA ITEM City of The' Colony Denton County, Texas March 5, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of an emergency agenda item for the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 5th day of March, 1986, at the Parks and Recreation Office at 5201 S. Colony Boulevard, Suite 525, at 7:30 p.m., at which time, in addition to the items posted in accordance with regular meeting re- quirements, the following item will be addressed: 1. Receive and review bids on playground equipment for Perryman Park. - It is an urgent public necessity that the matter mentioned in this notice be considered at an early date so as to further the public welfare of the inhabitants of the City by taking timely action. CERTIFICATION I do hereby certify that the above notice of meeting was posted on the front door of City Hall at 10:00 a.m. on the 5th day of March, 1986. j I I I I I I I I , I Patti CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 6, 1986 ,--... TO ALL INTERESTED PARTIES: l ~ Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 12th day of March, 1986, at the Parks & Recreation Office at 5201 S. Colony Boulevard, The Colony, TX, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Review and discussion of future development of Stewart Creek Park. [ [ CERTIFICATE I hereby certify that the above notice of meeting was placed on the front door of city hall, at 5:00 p.m., on t e 7th y of March, 1986. G L r L ~ [: MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 12, 1986 A WORK SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:43 p.m. with the following members in attendance: Cliff Orme Ed Canada Dee Cole David Dye Sara Fortune Chairman Member Member Member Member and with Members Martin and Wise absent; however a Also in attendance was Sylvia Brantley, Recreation Harvey Bradley, Planning & Zoning member. quorum was established. Superintendent, and Mr. Bradley said ,he was only here to let the Board know what Planning & Zoning Commission had recommended in reference to the 205 acres bordering Stewart Creek Park. Chairman Orme told Mr. Bradley the Board would welcome his input. Ms. Brantley gave each member a packet containing information on revenue and expenditures for Stewart Creek Park, also a copy of a letter written to the Corps on the Master' Plan for a 25.year lease for the park and information on the fees for the' park. Member Canada wanted to know how the money generated from the fees for the park was spent. Ms. Brantley explained that monies made from the park had to be put back into the park. Discussion followed. Ms. Brantley went over the year to date statement she had received from our Finance Director showing how the money was allocated to be spent during the budget year. Last year we had a little over $9,000.00 in profits. Discussion followed. Member Fortune asked how we enforced the permits and what were the fees at this time. Ms. Brantley went over the fees and told the Board The Colony Police Department patrolled the park and gave tickets to people who did not have permits. Discussion followed. Ms. Brantley told the Board at this time, she, Jerry Van-Y, Ms. Carroll, and Chief Ristagno, were trying to work up something on hiring a re- tired couple to work the gate during the months of April through September to present to council for approval. Discussion followed. Sylvia told the Board we had received a letter from the Corps advising the city of the posting of signs going to the existing boat ,launch and jiggle bars across the road. This is now a requirement and she said she thought we have 60 days to comply. Dis- cussion followed. At this time, Chairman Orme referred to the Master Plan, and the Board concurred we would basically like to see us go in the direction of the Master Plan on the 1 to 5 year plan with some minor changes. Member Canada asked if there was any reason why we couldn't move ahead with some of the plans but not others. Ms. Brantley said she didn't think there would be a problem if we deviated from the original plan as everything must be sub- mitted to the Corps for prior approval before it is done. Member Cole said she thinks we need a better facility for swimming, meaning to clean up the bottom and rope off a designated swimming place. Discussion followed. At this time, Chairman Orme asked Mr. Bradley if he would like to tell the Board what the Planning & Zoning Commission is planning for development of the proposed 205 acres on the peninsula. Mr. Bradley said the Board is going to recommend -2- doing away with SF zoning and splitting these into 4 groups. He briefly explained what this means and how it would be arranged. Mr. Bradley said this had not been approved as of yet, but they are hoping the council will approve their recommendation. This would help to have bigger homes on the pen~nsula. Chairman Orme asked about the drainage from streets and stated we didn't want any water drainage onto the park. Mr. Bradley said they had no idea about the streets, this is up to the developer. Discussion followed, whereas it was decided at a later date with the Planning & Zoning Commission and Parks & Recreation Board would have a joint work session as we get into further development of the park and land adjoining the park. J Member Canada asked Mr. Bradley about the pavilion the Susquicentennial Committee is raising funds for at Stewart Creek Park. Mr. Bradley briefly explained what the committee was trying to do. Discussion followed, with Member Canada suggesting the committee needs to get more advertising out as most people do not know where the money is going. Discussion followed. A motion was made by Member Dye and seconded by Member Cole to adjourn the meeting at 9:15 p.m. Cliff Orme, Chairman David Dye, Vice Ch rman ] ] [ [ [ THE CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 20, 1986 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 26th day of March, at the Parks & Recreation Office, located at 5201 S. Colony Boulevard, Suite 525, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of December 4, 1985, January 22nd, March 5th, and March 12th, 1986. 4. Receive presentation from Don Jost, Pool Manager on status of pool and programs. 5. Receive status on Bond Fund Developments. 6. Consideration of amendment to the Parks & Recreation Board Rules of procedure. 7. Adjourn meeting. I I I . I I CERTIFICATE I hereby certify that the above door of City Hall at 5:00 p.m., the front I I I r l ~ r L - r MINUTES OF THE PARKS & RECREATION BOARD MEETING OF THE CITY OF THE COLONY HELD ON MARCH 26, 1986 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:40 p.m. with the following members present: L- David Dye Dee Cole Ed Canada David Martin Vice-Chairman Member Member Member and with Members Orme, Fortune, and Wise absent; however a quorum was established. Also in attendance were Sylvia Brantley, Recreation Snperintendent, and Don Jost, Manager of the Aquatic Center. 2. CITIZENS INPUT. At this time, Vice-chairman Dye recognized Dennis McClelland who had signed up to speak. Mr. McClelland said he was before the board tonight to make them aware of a Pee Wee Football League organization being formed in The Colony, and they will be needing fields/field for play. Discussion fallowed, afterwhich Vice-chairman Dye advised Mr. McClelland someone from the Pee Wee League Organization needs to put together a presentation for the board as an agenda item for the board's rec- ommendation. 3. APPROVAL OF MINUTES OF DECEMBER 4, 1985, JANUARY 22ND, MARCH 5TH, AND MARCH 12, 1986. I I I I I I I I f I I I I A motion was made by Member Canada to approve the minutes of March 12, 1986, and the December 4, 1985 minutes. Seconded by Member Dye, the motion was approved after a poll of the board and all members voting aye. The minutes of the March 5th and January 22nd, 1986 were tabled due to not enough board members in atten- dance who were at these meeting dates. 4. RECEIVE PRESENTATION FROM DON JOST, POOL MANAGER, ON STATUS OF POOL AND PROGRAMS. At this time, Vice-Chairman Dye recognized Mr. Jost who will be making the pre- sentation on the pool. Ms. Brantley introduced Don Jost to the Board and briefly explained a little about him, afterwhich she turned the presentation Over to him. Don briefed the board on what his functions would be with the city and how the pool would be interfacing with the Parks & Recreation Department. He said the pool was 65% complete. Mr. Jost went over the programs being offered such as water aerobics, water babies, swimming lessons for children and adults. He said he had talked to the future The Colony High School coach in reference to using the pool for inter-scholastic swim programs. Mr. Jost briefed the Board on how the concession stand would work. He touched base on cost for lessons and entry fees and the hiring of personnel for the pool. Mr. Jost said he and Sylvia are recommending daily fees at the following three rates: 50~ for children under 10, 750 for children 11 thru 15, and $1.00 for 16 and over. Discussion followed. Member Canada asked if there would be any video games at the pool. Mr. Jost said there were none scheduled. Discussion followed. Mr. Jost said he is work- ing on a manual for rules and regulations to regulate the pool. Member Martin asked Don if he would like to have manuals from other cities, and said he would be happy to get them for him. Discussion followed with Don suggesting the board members go out to the site and look around and if they have any suggestions to contact him. I I I I r I I I -2- 5. RECEIVE STATUS ON BOND FUND DEVELOPMENTS. Ms. Brantley gave the board a brief status on the bond fund schedules and developments. She said we were still waiting on getting the specs for the J lighting bids. Member Martin said he would like to see the specs for the lighting bids and Ms. Brantley said due to lack of time, we may not be able to bring it before the board, but she would get a set to the board members if desired. Ms. Brantley said the athletic fields were coming along real nice, and the sprinkler systems were all complete with the exception of Turner St. Park additional sprinklers. Sylvia told the board the playground equipment was on order, but we needed to select a color. The board decided on blue, red, or yellow. Discussion followed. Ms. Brantley asked if she could say something about Stewart Creek Park. She informed the board she is working on a proposal for gate attendants and maintenance personnel to present to council at the first council meeting in April. She also said it would probably not be brought back before the board prior to council presentation. Discussion followed. Ms. Brantley asked the board to be thinking of Some ideas for a meeting room policy and rules and regulations for athletic field use. She said she would try to have a proposal ready for our next board meeting, but she still would like input from the board. 6. CONSIDERATION OF AMENDMENT TO THE PARKS & RECREATION BOARD RULES OF PROCEDURE. After discussion, a motion was made by Member Canada to amend the Parks & Recreation Rules of Procedure to change the meetings from the 1st and 3rd Wednesday of each month to the 2nd and 4th Wednesday of each month. Seconded by Member Cole, the motion was approved after a poll of the board was taken and all members voting aye. J 7. ADJOURN MEETING. A motion was made by Member Cole to adjourn at 9:15 p.m. Seconded by Member Martin. ) Superintendent J