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HomeMy WebLinkAbout4th Quarter (October-December) l r r L- MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 2, 1985 A REGULAR MEETING of the Parks and Recreation Board of the City of The Colony, Texas, was called to order at 7:38p.m. with the following Board members present: Cliff Orme Dee Cole Ed Canada David Dye Jerry Wise Chairman Member Member Member Member and with Members Fortune and Marks absent; however a quorum was established. Sylvia Brantley, Recreation Superintendent was also present. 2. APPROVAL OF MINUTES. A motion was made by Member Cole to approve the minutes of September 18, 1985, and September 26, 1985. Seconded by Member Wise, the motion was passed unanimously. 3. CITIZENS INPUT. None. 4. REVIEW AND CONSIDERATION OF REQUEST FROM SOCCER ASSOCIATION TO MOVE PORTABLE BUILDING FROM NORTH COLONY FIELDS TO NORTH COLONY BOULEVARD PARK ON TAYLOR STREET. Kent Lidderdale was in attendance representing the CYSA. Mr. Lidderdale said that before he continued with the request on the portable building, he would like to extend his thanks to the Parks & Recteation Board and department for their support and help in the relocation of a field for soccer play. He briefed the Board on why they wanted to move the building to the fields at the North Colony Boulevard Park, and also said the building was supposed to have been moved to the soccer fields in Little Elm but at this time those fields were not ready. Therefore they would like to move the building to North Colony Boulevard Park (Taylor Street) as the association needs the storage and "this would only be temporary. He also requested that one set of bleachers be moved from Carney field to the North Colony Boulevard Park. Discussion followed. A motion was made by Member Dye that we recommend approval of this request with the stipulation that this portable building be removed from the North Colony Boulevard Park when the soccer fields at Little Elm are complete. Seconded by Member Canada, the motion was approved unanimously. 5. REVIEW AND CONSIDERATION OF RULES OF PROCEDURES. * Board went over the proposed Rules of Procedure that Members Canada and Wise proposes for the Board's consideration of adoption. Member Canada said that the only thing the Board should do is to recommend a date for election of officers, i.e., (chairman, vice-chairman). Discussion followed. A motion was made by Member Canada that the Parks & Recreation Board adopt these Rules of Procedure as their guidelines. Seconded by Member Dye, the motion was approved by the following vote: Ayes: Noes: Members Canada and Dye Members Cole and Wise With Chairman Orme voting"aye to break the tie. *correction - June of each year a Board chairman and co-chairman will be elected. -2- ---=_."r~~ 6. SET DATE TO LOOK AT PARKS. Discussion was held by the Board members as to what date would be convenient for all to tour the parks. After much discussion, the Board agreed to tour the parks on October 9th, and to also set this date as work session to continue to work on the proposed bond funds for park development. At this time, Sylvia 'asked Chairman Orme if the Board could "give her some type of time frame as to when the Board might expect to be ready to set a joint work session with Council. Discussion followed. Chairman Orme told Sylvia th"at the Board should have something to Council within the month. .- J 7 . ADJOURN. The meeting was adjourned at 8:25 p.m. ~ . . . . . . . '. . , C a:llrman r1ntendent ~ ] Ill.... l r l THE CITY OF THE COLONY DENTON COUNTY, TEXAS OCTOBER 4, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 9th day of October, 1985, at the Parks & Recreation Office located at 5201 S. Colony Boulevard, Suite 525, at 5:00 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Tour parks. 3. Review and discuss proposed park development of bond funds. CERTIFICATE I hereby certify that the above front door of City Hall at 5:00 on the I I I I J I I - - - . - - - -- - MINUTES OF THE ~ARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 9, 1985 r l A WORK SESSION of the Parks & Recreation Board was called to order at 8:00 p.m., 'after a tour at 5:00 p.m., with the following Board.members of the City of The Colony, Texas, of the parks by the Board members 1n attendance: Cliff Orme Dee Cole David Dye Ed Canada Sara Fortune Jerry Wise Chairman Member Member Member Member Member and with Member Marks absent; however a quorum was established. Also in attendance was Sylvia. Brantley, Recreation Superintendent. 2. TOUR PARKS. Chairman Orme briefly addressed the Board and asked if there was any discussion on the park tour before the Board went to Item 3 on the agenda. 3. REVIEW AND DISCUSS PROPOSED PARK DEVELOPMENT OF BOND FUNDS.' r Chairman Orme went over the list of parks that 'the Board listed as priorities at the work session on September 26 and further stated that he thought the Board should continue to prioritize all the parks and decide what type of equipment should be placed in the pocket parks that the Board toured, and put proposed cost to this list at our next meeting. Discussion followed. Chairman Orme recogonized Ms. Brantley and she asked if she could address the Board on what direction she thinks the Board should take in possibly prioritizing park improvements and development. Ms. Brantley said that after the meeting Councilman Amick and City Manager, Janice Carroll attended, that she feels the council and City Manager would like to see the Board's recommen- dation on park improvements be brought before the council in a joint work session as a total package, meaning (i.e.), list all the lightirig to be done ~t one time, sprinklers, dirt work, seeding, etc. By doing this we can save money and can spread the funds out over a period of time to try to fit the schedule fo~ the cash flow. Discussion followed, afterwhich it was decided to continue to set the priorities for the rest of the parks and then review at the next regular Board session before re- questing a work session with council. Bridges Park Improve fields - grade and topsoil Multi-purpose ct/field Repair/add to sprinkler system Reseed Fence outfield Lighting - (Little League) Lighting - (Tennis Court) Improve parking lot Improve drainage - July '86 - July '86 - July '86 - July '86 - August '86 - October '86 - October '86 - February '86 - February '86 [ Member Wise asked if the drainage was for the field or the parking lot at Bridges. Ms. Brantley. said she was sure that the drainage problem on this park was the entrance to the 'parking lot. Member Fortune asked if we do the'street first or the field first. Discussion followed. Chairman Orme recommended that we' leave the listing for priorities on the drainage until we check with Jerry Van~Y. Discussion followed. - - 2- ",-, Chairman Orme asked what the feeling of the Board was on Lions Club and Dave Cowan I Parks in reference to the drainage. Member Fortune stated that she would like to . see us go forward and present this to council. She would like to see these drainage ditches fixed as planned. Member Cole said, the council has told the ] Board that these would be the last priorities. Chairman Orme said there, is a strong feeling amongst the Board to have these two drainage ditches fixed, and Member Wise said that he was told these problems should not be' fixed with bond funds. Discussion followed, afterwhich Member Dye stated that every time we talked about these two parks, it was in reference to the drainage problems, why not think about doing other improvements that would help the park. At this time Chairman Orme recommended the Board move to another park. Ms. Brantley asked if we might discuss Perryman Park at this time. Member Canada said he thought this park was an adopted park, at which Member Cole said there was no way that an organization could, do everything. Discussion followed. Perryman Park Sprinkler System (Add additional lines) Playground Equipment - Fall '85 - Winter '86 Discussion followed on the playground equipment, and it was recommended that new equipment be put up in Perryman and if Jerry thinks he can salvage any of the old playground equipment and place it at another'park. The Bo~rd recommend~ that the sprinkler system be, done when the syst.em bn Camey~ield is done. Discussion followed. Carr & Chapman Reseed - April '86 Member Fortune asked what the total cost was for this park as she feels this would give us good guidelines for development of other pocket parks, Ms. Brantley said approximately $10,000 was spent on this park, but that she would have the exact cost on Carr & Chapman at the next meeting. J Latimer Circle Park (Boy Scouts) Water tap Grading - March '86 March '86 It was discussed putting a sprinkler system in at this park, but Board decided not to recommend doing this. Slay & Baker Sprinkler System Playground equipment Half court basketball - March '88 - October '88 - October '88 Dave Cowan Park Drinking fountain Half court basketball - October '88 October '88 Member Canada recommended that we put in a half court basketball at this park and a drinking fountain, with the Board agreeing. Member Canada also recommended that we put drinking fountain in other parks also. Discussion followed. Ms. Brantley asked if the Board had considered putting playground equipment in the N. Colony complex something like a swing set and slide. Discussion followed. Member Dye recommended that we move the playground equipment from Perryman (if salvagable and safe) to this park. o [ , r- I -3- Lions Club Park Pavillion ,--.. l It was discussed that we should do something to help the organizations who have adopted parks such as putting in water taps and helping with the grading. Ms. Brantley asked if Board might want to consider putting in something at Dave Cowan and Lions Club Park such as a half court basketball. Member Canada suggested a pavillion at Lions Club since the park is used so much and by large groups. It would be nice to have a shelter in the city where this could be done. Member Dye agreed with Member Canada. Board is recommending this be done with some of the bond funds. Augusta Park Water tap - March '89 Keys & Newton Water tap Grading - March '89 - March '89 Board discussed putting the proposed afterwhich Member Canada recommended agreeing. cost to the scheduled list of prior1t1es, that Sylvia do this with all Board members A motion was made by Member Canada to adjourn the meeting. Seconded by Member Wise, the meeting was adjourned at 9:45 p.m. r " I l r , r- I I \. CITY OF THE COLONY DENTON COUNTY, TX OCTOBER 10, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 16th day of October, at 7:30 p.m., at the Parks & Recreation Office located at 5201 S. Colony Boulevard, Suite 525, at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of October 2, and October 9, 1985. 3. Citizens Input. 4. Consideration of electing a co-chairman for the Board. 5. Review and consideration of finalizing proposed bond funds for park improvements and development. 6. Adjourn. CERTIFICATE I hereby certify that the above notice of meeting was placed on the front door of city hall at 5'OO~ er II, 1985. Patti Jone n L .. ~ [ MINUTES OF THE PARKS & RECREATION BOARD OF THE CI TY OF THE COLONY HELD ON OCTOBER 16, 1985 A REGULAR MEETING of the Parks and Recreation Board of the City of The Colony, Texas, was called to order at 7:40 p.m. with the following members jn at~endance: Cliff Orme Ed Canada David Dye Sara Fortune Chairman Member Member Member and with Members Col~, Martin, and Wise absent; however a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent, and Jerry Van-Y, Public Works Superintenden~. 2. APPROVAL OF MINUTES OF OCTOBER 2, AND, OCTOBER 9, 1985. Member Canada asked that a correction be made on Item 5 of the minutes of the October 2, 1985 meeting. The date for election of Board Chairman and co-chairman was not included, in the minutes and should have read - June of each year a Board chairman and co-chairman will be elected. A Motion was made by Member Dye to approve the minutes pf October 2, 1985 with the above noted correction. Seconded by Member Canada, the motion was approved unanimously. The approval of the minutes of October 9, 1985 Work Session was tabled in order that all the Board members would have an opportunity to review the minutes. 3. CITIZENS INPUT. Sandra Doty, Secretary of the CYSA came before the Board to inf~rm them of. the 'sprinkler system that had been put into the North Colony Complex by the soccer association and the Men's Flag Football. Ms. Doty said that she would like to see these heads and lines dug up and reused in another park or where needed within the city, ,before they were destroyed with the construction of the Municipal Complex being started. Member Canada asked if h~ cpuld address this and said that he knew where 10 of these heads were that the Flag Football league put in and that he had asked if the Lions Club- could have them for Lions Club Park. Chairman Orme asked Mr. Van-Y what he thought and Mr. Van-Y stated it would be okay to reuse the heads but not the lines and he has no problem with them being used in Lions Club Park. Discussion followed. 4. CONSIDERATION OF ELECTING A CO-CHAIRMAN FOR THE BOARD. Chairman Orme asked that since we have 3 members absent would the Board like to con- sider tabling this item until the next regular board meeting in November. Member Dye made a motion to table this item, seconded by Member Fortune. 5. REVIEW AND CONSIDERATION OF FINALIZING PROPOSED BOND FUNDS FOR PARK IMPROVEMENTS AND DEVELOPMENT. Chairman Orme asked Ms. Brantley if she would at this time like to address the Board on this item. Ms. Brantley asked the Board to please refer to the chart she had made for each of the members to use as worksheets in going over the scheduling of the park improvements and developments based on the prior work session. Ms. Brantley said that she wanted the Board to note that the second column reflected the Board's recommendation and the third column reflected staff's recommendations, she also said that she had gone over the proposed schedule with Public Works Superintendent, Jerry Van-Y and City Manager, Ms. Carroll. She stated her reason for doing this was to try and see that_the proposed scheduling would also fit with Mr. Van-Y"s regular schedule of work. Ms. Brantley also said she tried to stay within Ms. Carroll's proposed schedule of the cash flow for the bonds. Discussion followed, afterwhich Ms. Brantley went over each par~ listed on the schedule. Discussion followed. Ms. Brantley said that she would like -2- to see us light another field at Turner Street if we can. Member Fortune said she feels that we are going to go before the council with a mass amount of money again on 1 or 2 parks as we did before and it will just get turned down as before Dis- cussion followed. Mr. Van-Y asked the Board if, they would consider moving up the date for the parking lots as the one at B. B. Owens Park was already taken over with weeds, etc., and he says unless we do something, we'll have these weeds in the newly grassed area. Discussion followe9, afterwhich the Board recommended moving the date up to December '85 for the pa~king lot. In reference to the playground equipment at B. B. Owens, staff recommended putting in picnic tables and benches in lieu of playground equipment since eventually the site next to the park is a proposed elementary school and will have playground equipment. Discussion followed, afterwhich the Board recommended leaving playground equipment in B. B. Owens and to do it in 3 phases as recommended. Discussion followed. At this time, Dennis McClelland of the Jaycees asked Chairman Orme what was being done about the drainage at Dave Cowan Park and Lions Club Park, and why this was not on the schedule of pro- posed improvements. Chairman Orme told Mr. McClelland that the drainage problem in these two parks were not considered to be a high priority of things to be done with these funds. Member Fortune said she disagrees with that statement and feels these drainage problems should be at the top of the list. Discussion followed. At this point, Chairman Orme called a brief recess as the Board wanted to go over the schedule of expenditures. Chairman Orme called the meeting back to order. Member Canada briefly went over the schedule of expenditures the Board would like to recommend. Discussion followed. Member Canada made a motion that we accept staff's recommendation of this schedule with the exception of the pavilion for Lion's Club Park and that is to move the pavilion up to the Fall of '86, and to recommend postponing the lights on all fields until early winter of '87. The motion was seconded by Member Dye and passed unanimously. Board wanted to know when we would go to council for a work session. Sylvia stated hopefully she w~uld try to set it up for the last of this month or first of November. 6. ADJOURN. Member Fortune made a motion to adjourn the meeting at 9:55 p.m. ~~/ ] ~ ] r c [ THE' CITY OF THE COLONY DENTON COUNTY, TEXAS NOVEMBER 1, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 6th day of November, 1985, at the Parks & Recreation Office, located at 5201 South Colony Boulevard, Suite 525, at 7:30 p.m. at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of October 9th and 16th meetings. 3. Citizens Input. 4. Consideration of electing a co-chairman for the Board. 5. Receive request for field improvements with bond funds from Kathy Phillips, President of The Colony Little League, for North Colony Complex and Bridges Park Senior field. 6. Review and discuss Board's recommendation for the proposed bond funds for park improvements and development. 7. Meeting adjourned. CERTIFICATE I hereby certify that the above notice of meeting was posted on the front door of City Hall at 5:00 p.m. on November 1, 1985. SA~ C.~ Sharon Sebera, Deputy City Secretary - r I L... [ r ~ L. - -. - - MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON NOVEMBER 6, 1985 A REGULAR MEETING of the Parks & Recreation Board of the City of The Colony, Texas was called to order at 7:35 p.m. with the following members in attendance: Cliff Orme Ed Canada Dee Cole David Dye David Martin Jerry Wise Chairman Member Member Member Member Member and with Member Fortune absent; however a quorum was established. Also in attendance were Sylvia Brantley, Recreation Superintendent, and Janice Carroll, City Manager. 2. APPROVAL OF MINUTES OF OCTOBER 9TH AND 16TH MEETINGS. A motion was made by Member Cole to approve the minutes of the Wo~k Session for October 9, 1985. Seconded by Member Dye. .A motion was made by Member Dye to approve the minutes of October 16, 1985 meeting. Seconded by Member Canada, however a vote was not called. for by the Chairman of the Board. 3. CITIZENS INPUT. At this. time, Chairman Orme introduced Zane Kennedy. Mr. Kennedy briefly told the Board that he would like to address the. Board on lights for the tennis courts at Bridges Park. He went on to say that he was the Director of the Chamber of Commerce Tennis Tournament that ended on November 3, 1985. Mr. Kennedy said that before he directed questions to the Board that on behalf of the Chamber he would like to thank Sylvia for her help and the city's willing- ness to select and give a "Mayor's" trophy to the winner of the tournament. Mr. Kennedy said that they had 28 men in the singles and about 30 in doubles, he said that the tournament started the 3rd of October, and ran for a month. He said if they had the use of lights at the courts this could h~ve been completed much quicker and he asked if any of the bond funds were being allocated for lights at the tennis courts. Chairman Orme told Mr. Kennedy that monies had been put into the proposed park improvements schedule for the tennis courts. Mr. Kennedy also asked if we. had thought about the feasibility of using the lights that were taken down from the Office Creek Park. Discussion followed, whereas it was a general concensus of Board members who are familiar with those lights that it would not be cost efficient to use these lights and Board is recommending new lights for the court. Mr. Kennedy also asked about wind- screens for the court. Ms. Brantley asked if she might address this. She told the Board that she and Mr. Van-Y had checked into this 2 years ago and were told that the fence around the court would not be strong enough to hang a windscreen on fencing, but did assure the Board and Mr. Kennedy that she would try to get more information on this. Discussion followed. At this time, Chairman Orme recognized Al Gober.. Mr.. Gober said he was at. the meeting re- presenting the soccer association and wanted the board to know that the C.Y.S.A. had received a favorable reply from Fox & Jacobs on the use of the land in the Northeast Planning section of the. city of the league to use while Turner St. Community Park was under construction. They would like to get started on this as soon as possible (laying out fields, etc.). Ms. Brantl~y asked Mr. Gober if he or Mr. Parson would get a copy this letter to her in order that she could coord- inate any work to be done with Mr. Van-Y's Department. Discussion followed. I I I I I I I I ... ---...... - - --- - -2- 4. CONSIDERATION OF ELECTING A CO-CHAIRMAN FOR THE BOARD. Member Cole asked if the elected co-chairman would automatically go in to being Chairman of the board in June when it came time for elections. Members Canada and Wise said that in forming the rules of procedure that a chairman would be elected each year and if the board wanted the co-chairman to serve as chair- man, then they would elect that person. The co-chairman would however step in and fill the chairman seat if for Borne reason he/she had to step down or leave the board before elections in June. There being no further discussion, Chairman Orme asked for nominations for co-chairman. There being no nominations, he asked for volunteers. At this time, Member Dye volunteered. There being no further volunteers, a poll of the board was taken and all members voted unanimously to Member Dye being co-chairman. J 5. RECEIVE REQUEST FOR FIELD IMPROVEMENTS WITH BOND FUNDS FROM KATHY PHILLIPS, PRESIDENT OF THE COLONY LITTLE LEAGUE, FOR NORTH COLONY COMPLEX AND BRIDGES SENIOR FIELD. Chairman Orme asked Kathy Phillips, President of the Little League Association if she would like to address the Board. Ms. Phillips said she just wanted to let the board know what type of improvements the league would like to see on North Colony Complex and Bridges. Discussion followed. Member Wise said he did not believe we could put fencing in the outfield at Bridges. Ms. Brantley said that we could put in fencing, but it would have to be portable. Discussion followed. Ms. Phillips also expressed the league's desires for l~ghting the four fields. Chairman Orme told her that we had put in.for two fields to be lit at this time. Ms. Phillips said they would prefer to light the no. 1 & no. 2 fields if that were the case as they could also play the girls on one pf the lighted fields. Discussion followed. J 6. REVIEW AND DISCUSS BOARD'S RECOMMENDATION FOR THE PROPOSED BOND FUNDS FOR PARK IMPROVEMENTS AND DEVELOPMENT. At this time, Chairman Orme introduced City Manager, Janice Carroll. Ms. Carroll said that one of the reasons she came before the board tonight was to brief them on the progress of the swimming pool. She stated that it was ready to go out for bids, that the soil test came back with a 4 rating, and that the excavation was going to cost more then originally planned. A lengthy discussion followed on the general layout and landscaping of the pool. Member Canada asked where the pinball machines were and if we were considering putting in video machines for the kids. Ms. Carroll said no it had not been discussed and that staff felt like it would not be a good idea from the city's point of view. Member Canada said he thought it would be best if we did consider putting in some of the video games since most of the kids will be staying at the pool all day. Member Wise said this would also provide extra revenue. Discussion followed. Chairman Orme asked if we were going to have a family membership pass. Ms. Carroll said that this had been discussed. A discussion followed on control of the play area and pool. Member Canada recommended that staff spend a day at White Water to observe the control they have. Discussion followed. Ms. Carroll said she would like to say something on the schedule the board is recommending to her and council. She congratulated the board for their efforts and time that has been put into this schedule and said it looked good to her. Ms. Carroll also said council has a copy of the schedule as it had been requested by one of the council members. If there are any questions from city council she will let Sylvia know and this will give us time to find the answers before our joint work session. Discussion followed. Chairman Orme asked the board if they were satisfied with the recommendations of the proposed bond funds for park improvements development. The board unanimously agreed that they felt we should let the schedule go to council as is with one1 exception, that being do a breakdown of inhouse hydro-mulching on fields that J ( L... [ r L -3- call for thisJversus contracting out and have ready for board members and council for Monday's meeting. 7. MEETING ADJOURNED. A motion was made by Member Wise to adjourn the meeting. Seconded by Member Canada, the meeting was adjourned at 9:02 p.m. -c~~ , intendent r-- \-.... [ [ . THE CITY OF THE COLONY DENTON COUNTY, TEXAS NOVEMBER 15, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 20th day of November, 1985, at the Parks & Recreation Office, located at 5201 South Colony Boulevard, Suite 525, at 7:30 p.m. at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes. 3. Citizens Input. 4. Discuss and review joint work session with city council on 11/11/85 for development and improvement of parks with bond funds. 5. Receive update on Parks and Recreation from Superintendent. 6. Adjourn. CERTIFICATE I I I hereby certify that the above notice of meeting was posted on the front door of City Hall at 5:00 p.m. on Novembe 15, 1985. I J I r , [ (- l _ . ~ MINUTES OF THE PARKS & RECREATION BOARD MEETING OF THE CITY OF THE COLONY HELD ON NOVEMBER 20, 1985 r-' REGULAR SESSION of the Parks & Recreation Board of the City of The Coiony, Texas, as called to order at 7:30 p.m. with the following members present: l ~ Cliff Orme Dee Cole Ed Canada David Martin Jerry Wise Chairman Member Member Member Member and with Members Dye & Fortune absent; however a quorum was established. Sylvia Brantley, Recreation Superintendent, was also in attendance. 2. APPROVAL OF MINUTES. A motion was made by Member Cole to approve the minutes of the November 6, 1985 meeting. Seconded by Member Canada, a poll of the board was called for with all members voting aye for approval. A motion was made by Member Cole to approve the minutes of the October 9 & 16, 1985 meetings. Seconded by Member Canada, a poll' of the board was called for with all members voting aye for approval. 3. CITIZENS INPUT. None. 4. DISCUSS AND REVIEW JOINT WORK SESSION WITH CITY COUNCIL ON 11/11/85 FOR DEVELOPMENT AND IMPROVEMENT OF PARKS WITH BOND FUNDS. At this time, Chairman Orme asked Ms. Brantley if she would address the Board on this agenda item. Ms. Brantley passed out a copy of the memo she had sent to the City Manager on November 14th, reflecting the date changes of lights and sprinkler systems that resulted from the joint work session with the board and city council on November 11, 1985. Ms. Brantley briefed the board on the city council meeting of November 18, 1985. She told the board the city council approved tne'general concept of our proposal and Ms. Carroll's proposed flow chart on items fhat will be done in 1985 & 1986 thru 1989. Ms. Brantley proceeded to go over her memo and then went on to the flow chart that was presented to city council for scheduling of projects to be done and how much money is scheduled to be expended from winter 1985/86 thru 1989. Ms. Brantley said the largest expenditures would be for the winter of 1986. The projected estimated cost is $158,100, spring '86 projected estimate is $133,000, summer '86 - $169,500, and fall - $19,600, making the grand total for 1986 bond fund expenditures - $533,690. This includes the $14,000 for hydro-mulch equipment. Sylvia informed the board that Jerry Van-Y did make a presentation on hydro-mulching equipment to the city council at the November 18, 1985 meeting. She said it looks like we are going to be owning a hydro-mulcher. Discussi~n followed. Ms. Brantley asked the board how they would feel about not putting crushed rock into the parking lot at B. B. Owens and leave it like the one at N. Colony Complex. A discussion followed, afterwhich a motion was made by Member Wise to recommend to council that crushed rock be put into the parking lot at the N. Colony Complex parking lot. The motion was seconded by Member Canada. A poll of the board was taken with all members voting aye. Chair- man Orme asked Ms. Brantley if she would send this recommendation on to council. The board also agreed they would like to see the crushed rock left in the B. B. Owens site as proposed. Ms. Brantley asked the board if they had given any con- sideration to the possibility of using wood poles instead of metal poles for the lights. Discussion followed, afterwhich all board members agreed we should use :- -2- the metal poles in all the parks requ1r1ng lights. Sylvia asked the board if they recalled the CYSA agreeing to two full seasons of not playing on Turner Street Park. This was affirmed by Member Wise and Ms. Doty of CYSA. Member Wise said he had attended a CYSA meeting the night before and it was a general concensus of the CYSA board that they would be able to play on Turner Street in the fall, but they are prepared for the possibility of not being able to play for 2 full seasons at Turner Street. Member Canada asked if all of the bond fund information for park improvements and development is getting out to the citizens. He recommended someone do a news article with all of the bond fund information including the proposed work schedule for release to the media with council's approval. Sylvia told the board there is talk of putting some signs up that say "Your Bond Funds at Work", at various locations where work is or will be performed. Discussion followed. During the flow chart presentation, Ms. Brantley asked Member Canada and Chairman Orme if they would update her on the status of the Lion's Club's plan for the pavilion proposed for Lions Club Park. Member Canada said a committee had been set up and they were looking into sizes and alternate suppliers for pavilions, and would get back to the board with update as soon as possible on what they were going to do. 5. RECEIVE UPDATE ON PARKS AND RECREATION FROM SUPERINTENDENT. Chairman Orme asked Sylvia what is going on in this area. She told the board the recreational volleyball league for ladies had just been completed and was a big success and we would start another league in January and also may be adding a co-ed volleyball league. Ms. Brantley also briefed the board on the upcoming men's basketball league. Ms. Doty asked if it would be possible to ask Jerry' to consider putting concrete pads in the Turner St. Park for the bleachers. Sylvia stated she would ask Jerry about this, but that the department hopes to eventually have them installed on all the playing fields, as it helps speed up mowing and weed-eating. 6 . ADJOURN. There being no further discussion, a motion was made by Member Canada to adjourn the meeting. Seconded by Member Cole, the meeting was adjourn~d at 8:42 p.m. ~ "'-- ~ ---- ~. J o J ,-- THE CITY OF THE COLONY DENTON COUNTY, TEXAS NOVEMBER 27, 1985 TO ALL INTERESTED PARTIES: .'-...., Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 4th day of December, 1985, at the Parks & Recreation Office, located at 5201 South Colony Boulevard, Suite 525, at 7:30 p.m. at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes. 3. Citizen's input. 4. Receive request from Penny Jack, Troop leader-Girl Scout Troop #2, for use of Lions Club Park for a May Fest on May 10, 1986. 5. Receive and discuss update on bond projects. 6. Discuss December meetings. 7. Status report on Parks & Recreation activities. r l_. 8. Adjourn. . CERTIFICATE , ... I hereby certify that the above door of City Hall at 5:00 p.m., was placed on the front I I '"--- [ [ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON DECEMBER 4, 1985 [ A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:40 p.m. with the following members present: David Dye Dee Cole Ed Canada David Martin Vice Chairman Member Member Member and with Chairman Orme, and Members Fortune and Wise absent; however a quorum was established. Sylvia Brantley, Recreation Superintendent, was also present. 2. APPROVAL OF MINUTES. A motion was made by 'Member Canada to approve the minutes of the November 20, 1985 meeting. Seconded by Member Martin. A poll of the board was called for with Members Cole, Canada, and Martin voting aye, and Member Dye abstaining. The motion of approval passed. 3. CITIZENS INPUT. Al Gober with The Colony Youth Soccer Association asked if he might address the board to update the board on the status of the temporary fields for soccer play this coming spring. Mr. Gober showed the board some diagrams he had layed out of the differing field positions that could be used with little work required. Discussion followed, afterwhich Ms. Brantley reminded the board that no action could be taken at this time and asked if Mr. Gober would like to present this at the next regular session of the Parks & Recreation Board meeting in January. Mr. Gober said he would like to have this on the agenda for the Parks & Recrea- tion Board's recommendation. Ms. Brantley said she would put this on the next agenda and would notify Mr. Gober of the date. 4. RECEIVE REQUEST FROM PENNY JACK, TROOP LEADER-GIRL SCOUT TROOP #2, FOR USE OF LIONS CLUB PARK FOR A MAY FEST ON MAY 10, 1986. At this time, Vice Chairman Dye asked Ms. Brantley if she would address the board on this agenda item. Ms. Brantley read a letter from Penny Jack, Troop Leader from Girl Scout Troop #2 in The Colony requesting the use of Lions Club Park on May 10, 1986 to hold a May Fest. The hours of the May Fest would be from 9:00 a.m. until 7:00 p.m. Activities would include booths, entertainment, food, drinks, etc. Ms. Brantley said she appreciated Ms. Jack getting her re- quest in to the board in such a timely fashion. Discussion followed. Member Canada made a motion to recommend approval of this request, with Member Cole seconding the motion. A poll of the board was taken with all members voting aye. 5. RECEIVE AND DISCUSS UPDATE ON BOND PROJECTS. Ms. Brantley briefly explained about the bids on the swimming pool going over budget. She said the bids were about 20 to 30% over the proposed budget. Dis- cussion followed. She then briefly explained to the board that council has decided to go with wood poles for the athletic 'lights in lieu of steel. Ms. Brantley said that if any of the board members would like to view fields with wood poles, she would arrange a tour of the fields or if anyone wants to go on their own, she'll get the addresses for them. Discussion followed. Ms. Brantley then went on to tell the board their recommendation to use crushed rock on the parking lots for N. Colony, B. B. Owens, and Bridges had been sent to Ms. Carroll, City Manager, and should be on council's agenda within a few -2- weeks. Ms. Brantley said the Disc Golf Course was coming along nicely and the Public Works department had done a nice job of clearing out the area for the course. She briefly then went over the other park improvements and ~ developments as scheduled. Discussion followed. Vice-Chairman Dye asked I Member Canada if he could try to have something back to the board on the Lions Club recommendations for the pavillion sometime in January. Member Canada said the club has formed a committee to look into various designs and cost of pavilions. A lengthy discussion followed. Member Canada said he will try to have something by the second meeting in January. 6. DISCUSS DECEMBER MEETINGS. A discussion was held on holding a meeting on the third Wednesday in December, afterwhich Member Cole made a motion that the second regular scheduled meeting scheduled for a Parks & Recreation board meeting on the third Wednesday of December not be held as scheduled due to the holidays unless an emergency meet- ing was needed. The motion was seconded by Member Canada. A poll of the board was taken with all members voting aye. 7. STATUS REPORT ON PARKS & RECREATION ACTIVITIES. Ms. Brantley gave a brief report on the Christmas Parade and the route it will take. She then briefed the board on the upcoming Men's Basketball League. Ms. Brantley also briefed the board on council's decision to raise fees at Stewart Creek Park. Discussion followed. 8. ADJOURN. J Member Cole made a motion to adjourn the meeting. Seconded by Member Dye, the meeting was adjourned at 8:55 p.m. o