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HomeMy WebLinkAbout3rd Quarter(July-September) ~ r r r MINUTES OF.THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JULY 3, 1985 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:45 p.m. with the following Board members in attendance: Cliff Orme Dee Cole Joel Marks Sara Fortune Chairman Member Member Member and with no members absent; thus a quorum was established. Also present was Sylvia Brantley, Recreation Superintendent. 2. APPROVAL OF MINUTES FROM JUNE 5, 1985 BOARD MEETING. Member Cole made a motion to approve the minutes of June 5, 1985. Seconded by Member Fortune, the motion was approved unanimously. 3. CITIZENS INPUT. None. 4. PRESENTATION OF PLAQUE TO FORMER BOARD MEMBER DELGADO. This item was tabled until the next regularly scheduled meeting. 5. RECEIVE UPDATE ON PARKS AND RECREATIONAL PROGRAMS. Sylvia stated the recreation programs are in the second session for summer now and are going real well. The Day Camp has been running smoothly with an aver- age of 35 to 40 children attending each session. She also stated the Day Camp Director is doing an excellent job. Member Fortune then asked about the softball fields at the Methodist Church. Sylvia stated it had not been formally placed on the agenda for City Council yet. Sylvia stated she had sent a letter on the softball fields to the City Manager and said she would follow up on this. General discussion followed. Member Marks then asked what the city was doing about soccer fields for the soccer association. Sylvia stated they have been checking with Fox & Jacobs on using the land across from Turner Street Park as well as the TP & L easement, Carney fields, and a possibility of using 2 fields on North Colony. Discussion follow- ed.with Sylvia assuring the Board we were working on alternate locations for soccer play. At this point, Sylvia stated she would like to address the Board of he~ concern regarding negative attitudes that seem to be present at some of our meetings. She stated she would like to see us take a more positive attitude in our discussion. Discussion followed. Sylvia went on to. show members a plan of where the proposed exercise trail pre- sented by Tom Reese of The Rotary Club would be. She stated that Jerry Van-Y preferred to have the exercise trail go at North Colony and Ragan. Discussion followed afterwhich Sylvia stated she would like to ask Mr. Reese to come to the next Parks & Recreation Board meeting to discuss changing the location. All members agreed.- Sylvia then showed members a plan of the new recreation center as drawn by the architects. Members discussed the fact that it is not drawn up as they had \ -2- asked and talked about changes they would like to see. .' - Discussion then took place on setting up a fund for donations received by various organizations to be used to purchase items for the new recreation center. Chairman Ornie asked Sylvia if she would check on this. ] 6. ADJOURN. Member Marks made a motion to adjourn the meeting. Seconded by Member Fortune, the meeting was adjourned at 8:50 p.m. Sylvia Brantley, Recreation Superintendent , I ] " ;~~J):>;' J \ I L_ -- __. _a_ - r r r L THE CITY OF THE COLONY DENTO~ COUNTY, TEXAS AUGUST 2, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas to be held on the 7th day of August, 1985, at The Colony Public Library located at 5201 S. Colony Boulevard, Suite 540, at 7:30 p.m., at which the following will be discussed: 1. Call me~ting to order. 2. Approval of minutes from the July 3, 1985 meeting. 3. Citizens Input. 4. Receive request from The Colony Youth Soccer Association on the following: a. To use the concession building at Turner St. Park. b. To place two porta-potties on the Carney fields. c. Prepare fields for play prior to season play. d. Post signs "banning glass containers & alcoholic beverages from playing fields". 5. Receive and review plan for the future development of Perryman Park from the Bhai Faith Church. 6. Receive and review proposal from The Colony Men's Garden Club for Adoption of the Historical Park. a. Receive request from The Colony Men's Garden Club to hold a fund raiser at Historical Park. 7. Discuss proposed location for exercise trail. 9. Receive and review status report on Bond funds for park improvements. 10. Adjourn. CERTIFICATE I hereby certify that the notice of meeting was placed on the front door of City Hall on the 2nd day of August, :00 p.m. ~ i l I ,~ r '" MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON AUGUST 7, 1985 4 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:45 p.m. with the following Board members in attendance: J Cliff Orme Dee Cole Joel M.arks Ed Canilida . , Jerry' Wise Chairman Member Member Member Member . and with Member Fortune absent, however a quorum was established. Also present were Sylvia Brantley, Recreation Superintendent, Janice Carroll, City Manager, and Councilman Rick Harris. 2. APPROVAL OF MINUTES FROM JULY 3, 1985 MEETING. A motion was made by Member Cole for approval of the minutes from the July 3rd meeting. Seconded by Member Mark, the motion was approved unanimously. 3. CITIZENS INPUT. None. 4. RECEIVE REQUEST FROM THE COLONY YOUTH SOCCER ASSOCIATION ON "THE FOLLOWING: a. TO USE THE CONCESSION BUIEDING AT TURNER ST. PARK. b. TO PLACE TWO PORTA-POTTIES ON THE CAMEY FIELDS. c. PREPARE FIELDS FOR PLAY PRIOR TO SEASON PLAY. d. POST .SIGNS "BANNING GLASS CONTAINERS & ALCOHOLIC BEVERAGES FROM PLAYING FIELDS." , MG. Brantley asked the Board to refer to the 4 requests of the CYSA that was in their packet. Chairman Orme introduced Sandra Doty, secretary of the CYSA. Sandra then introduced Karl Rolsten, first vice-president of the association who spoke on the leagues behalf. In addition to the above 4 items requested, Mr. Rolsten also requested that we put 2 additional units on the north end of the playing fields. Member Marks added that he agreed with Mr. Rolsten on the need of these units. At this point, Councilman Harris said that he wasn't sure if we could place a unit there due to not being able to get a truck to that far corner. Ms. Brantley stated that she would check with Jerry Van-Yon the feasibility of putting a unit on the field. Discussion followed. A motion was made by Member Cole to recommend approval of the CYSA's request for the 4 listed items on the agenda. Member Marks seconded the motion with amendment to include the porta-potties at Turner St. Community Park. There being no further discussion,a poll of the Board was taken with the motion being passed. 5. RECEIVE AND REVIEW PLAN FOR THE FUTURE DEVELOPMENT OF PERRYMAN PARK FROM THE BHAI FAITH CHURCH. Chairman Orme introduced Dick Rush spokesman for the Bhai' Faith Church, on the adopcion and future development of Perryman Park. Mr. Rush presented the Board with a letter of their proposed development in Perryman Park. He asked the Board to read along with nim. "Mr. Rush pointed out on their master plan item~ that the church had already put into the park. Mr. Rush stated they had talked with Councilman Gray ,I ~~~ -2- to discuss with her what she would like to see developed in this particular p~rk. Councilman Gray told Mr. Rush she would like to see it landscaped properly. Mr. Rush went on to relay to the Board what type of shrubs, picnic tables, benches, and various shaded areas. He also stated that they were going to wait for the play- ground equipment to be moved or replaced as indicated by Jerry Van-Yo Mr. Rush also asked if the park could be renamed "Baha'i Garden Park" or if this was not acceptable then could they have a sign that reads "Perryman Park" - "The Colony Balw'i T"aith". Member Marks stated that he did not [eel we should change the name of the park. At this time, t<ls. Carroll gave a brief run down of the history o~ the park, she also stated that she could not see anything wrong with changing the name. Chairman Orme suggested that perhaps we could put up a marker with the history of tlle park. Member Canada stated he thinks it would be nice to name the park "Baha'i Carden Park", he added that since they were doing the work, they should have recognition for their work. Chairman Orme asked if there was any further discussion. Member Marks said that he would like to discuss this further before a motion was made, but he would like to point out that this was a religious faith and that this was a very touCllY subject and he does not feel that a park should be named after a religious group. Member Canada stated that even though he supported the changing of the name for Perryman Park, he feels that Member Marks has a valid point. Discussion followed. Member Marks made a motion that we recommend approval of the entire proposal at this time, with the exception of the naming of the park, until some research has been made pertaining to the present name. The motion was seconded by Member Canada and was approved unanimously. Chairman Orme told Mr. Rush that they could come back on the 21st of August and the Board will have a recommendation on naming the park. ] 6. RECEIVE AND REVIEW PROPOSAL FROM THE COLONY MEN'S GARDEN CLUB FOR ADOPTION OF THE HISTORICAL PARK. ;1. HECETVE HEQUEST FHON TilE COLONY t<mN'S CAIWEN CLUB TO 1I0LD A FUND HAISER AT TilE I'AHK. ] Ms. Brantley asked Chairman Orme if we could possibly table this item as we have no plan for this proposed development, and also that we table the fund raiser until approval of adoption. t<lember Wise made a motion that we table this item, seconded by Member Narks. 7. DISCUSS PROPOSED LOCATION FOR EXERCISE TRAIL. ~Is. Brantley addressed the Board on this item as Tom Reese was not able to be here tonight. She relayed to the Board that the original suggested area is the one that Jerry Van-Y and Tom Reese have agreed to use for the fitness trail. The trail will start from North Colony Boulevard on the north side of the street at the west edge of e;Jsement, going north, then east to existing tr[lil, then back south to start and stop point. l'1s. Brantley also said that the club would like to name the park "The Colony Rotary Fitness Trail." Ms. Brantley further added that the equipment is in shipment. Discussion followed. A motion was made by Member Marks that we accept the name of "The Colony Rotary Fitness Trail" and the proposed location and recommend approval to City Council. Seconded by l'1ember Canada, the motion was passed unanimously 9. RECEIVE AND REVIEW STATUS REPORT ON BOND FUNDS FOR PARK IMPROVEMENTS. Chairman Orme asked Ms. Carroll if she would at this time address the Board. Ms. C;lrroll gave a brief run down on the history and workin'gs of the Bond propositions, etc. ] She explained to the Board that no Bond funds were received until April 2. Ms. Carroll explained how the process proceeded after Bond funds were received, she also explained the reasons for some of the delays. Discussion followed. Ms. Carroll asked the P;lrks & Recre;l tion Board to again review the Bond propos i tion on the proposed d('v\~lopt1Jent or the parks, ;md then come back ;lgain before the council with the Board's recommendations on development of the proposed parks as to how they would like to see -3- ,.......... I ( the p~rks proceed. Member Marks asked Ms. Carroll, if at Some point on these items if our regnlarly appointed liaison could not attend a meeting with the Parks & Recreation Board, could an alternate be appointed, so that the Board wonld have some- one to attend if Board should need some direction. Ms. Carroll said she didu't feel there would be a problem as this is basically why she and Councilman Harris were in attendance tonight. Councilman Harris stated that he thought the problem with the first presentation from the Parks & Recreation Board was that the general consensus was that an amount of money had been put into one or two parks and they (council) feels that the pocket parks as as important as any other park of the community. Chairman Orme said the reason the Board had designated such a large amount to the B. B. Owens site was that they did not want us to make the same mistakes as were made at the Turner Street Community Park. Member Cole concurred with What Chairman Orme said and she stated "we want to quit patching." Councilman Harris said that he believes the problem was that originally the councils thoughts were that we were replacing the softball fields at Office Creek with same type of fields at B. B. Owens. Discussion followed. Member Marks made a motion to adjourn the meeting at 10:10 p.m. Wis e . At this time, Ms. Carroll turned the presentation over to Glen Brown, our City Engineer. Mr. Brown asked the Board to refer to the construction Cost estimates on the park improvements. He explained about the engineering that had to be done at the Turner St, Community, therefore putting the B, B, Owens site first. Mr. Brown said that to date work has been authorized on two parks. One being the B. B. Owens site, consisting of hydromulching the two fields on this project, and getting the sprinkler system 1n. Mr. Brown said we have received bids on the irrigation and hydromulching of B. B. Owens. He said Yerkey & Co. received the contract. Mr. Brown said there would be a one (1) year warranty on the seeding. Member Marks asked if this warranty extended to the water system and Mr. Brown answered that it did. Discussion fOllowed. Mr, Brown referred to the drawing on the Turner Streer Community Park and briefly explained what would and needs to be done on this site pertaining to the drainage problems. Member Canada asked why concrete was not being nsed. Discnssion followed. Mr. Brown stated that he would like for the Board to discuss and study the preliminary plans on Turner St. Park and give them some direction on it. Mr. Brown briefly explained how the sprinkler system was laid out and said that he wonld like for the Board to consider adding some additional sprinkler heads and hydromulch area next to parking lot. Discussion fOllowed. Mr. Brown briefly showed the Board the drawings on Lions Club & Dave Cowan Park. He explained how the pipe would be layed on both parks. Chairman Orme asked if these parks were still high on the prioity list, and Mr. Brown said they were at one I time, and he believes the Board needs to establish the priorities as to which parks need to I be improved first. Mr, Brown said that by deciding which parks to do first and to some.. .." extent when we want to do them, it will enable a better schednling of the park development. . Discussion fOllowed. Mr. Brown then briefly went over the development of Stewart Creek Park and other city parks. Discussion fOllowed. Mr. Brown said he would be hap~ to I come before the Board anytime they may need him to or for the Board members to feel free ./ to Contact him at anytime they may have some questions to ask. Discussion followed. Chairman Orme suggested a work sesson on August 21, 1985, with members concurring. J ) I . I I I II IO. ADJOURN. f ' r Seconded by Member ~ ..;e!: . , Cha1rman r I , THE. CITY OF THE COLONY DENTON COUNTY, TEXAS AUGUST 16, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 21st day of August, 1985, at the Colony Parks & Recreation office located at 5201 South Colony Boulevard, Suite 525, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Consideration of planning and scheduling of proposed bond funds for park improvements and development. 3. Adjourn. [ . CERTIFICATE r I hereby certify that the notice of meeting was placed on the front door of City Hall on the 16th day of August, '1985, at 5:00 p;m. 517 Ct./} dYl C,'~ /l ^-- - Sharon E. Seber a Deputy City Secretary r~ I [ , r.... I l NOTICE OF EMERGENCY AGENDA ITEM Notice is hereby given of a WORK SESSION of the Parks and Recreation Board of the City of The Colony, Texas to be held on the 21st day of August, 1985 at The Colony Parks and Recreation office located at 5201 S. Colony Blvd. Suite 525, at 7: 30 p. m., and in additon to the items posted in accordance with regular meeting requirements will consider the emergency item listed below: Consideration of changing the name of Perryman Park It is an urgent public necessity that the matters mentioned in this notice be considered at an early. date so as to further the public welfare of the inhabitants of the City by taking timely action. CERTIFICA TION I hereby certify that the above notice was posted on the front door of City HaIl at 4: 30 p. m. on the 21st day of August, 1985. jJ - ----- - -. --- ---- I I r--- - l MINUTES. OF THE PARKS AND RECREATION BOARD OF THE CITY OF THE COLONY HELD ON AUGUST 21, 1985 [ A WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, called to order at 7:35 p.m. with the following Board Members in attendance: was cliff Orme Dee Cole Ed 'Canada David Dye Sara Fortune Joel Marks Jerry Wise Chairman Member Member Member Member Member Member and with no members absent; thus a quorum was established. Also present was Sylvia Brantley, Recreation Superintendent. EMERGENCY AGENDA ITEM - CONSIDERATION OF CHANGING THE NAME OF PERRYMAN PARK. r Chairman Orme explained to the Board the reason for the'Notice of The Emergency Agenda Item - Consideration of Changing The Name of Perryman Park. He then introduced Dick and Jennifer Rush, representatives of The Colony Baha'i Faith, who have adopted Perry- man Park. Chairman Orme asked Member Marks if he would brief the Board on his research on the name of Perryman Park. Member Marks stated he had spoke with Mr. Blalock, editor of The Colony Courier, and Mr. Blalock briefed him on Mr. Perryman. He was a Sales Manager for Fox & Jacobs between 1974 & 1976, and also was the liaison between the Homeowners Association and Fox & Jacobs. Mr. Perryman gave a lot more to the community then was actually required. Member Marks said he also had spoken with ex-Mayor Bill Longo, as well as Councilman Gray, Dick Weaver, and several other people. Discussion followed. Member Dye made a motion that we recommend to council for their approval the name Perryman Park be left as is with an additional sign stating "Adopted by The Colony Baha'i Faith". The motion was seconded by Member Wise. Chairman Orme asked if there were any further discussion.' At this point, Mr. Rush said he would like to make a state- ment as he feels it is pertinent to the discussion and should be included in the minutes. The name, as he mentioned at the last meeting, is really the most insignificant part of their intent of this adoption program. Mr. Rush stated that because they are very much involved in the unification of everything, basically mankind and religion, and other religions, they certainly do not want this to be a point of disunity and if this was presented improperly to the wrong people, it could be a point of contention that would be anti-productive to what they are trying to do. If so, to have the response from those saying if they are going to change the name, we'll corne and fight against it, is almost like creating a riff in the force, if you will, and I hope this has not been done, but if so, then we would like to have the opportunity to address this to some of the people who may have been offended by this. At this time, Member Marks assured Mr. Rush that he does not feel any of the people he spoke with feels that there are any reasons for this. Chairman Orme asked if there were any further discussion. He then asked Sylvia to poll the board. The motion passed unanimously. 2. CONSIDERATION OF PLANNING AND SCHEDULING OF PROPOSED BOND FUNDS FOR PARK IMPROVE- MENTS AND DEVELOPMENT. Chairman Orme asked the board to please refer to the schedule for the cash flow and work schedule that was attached to their agenda. He stated that the Board needs to re-look at all the parks to prioritize our needs for development within these schedules. Chair- man Orme spoke briefly about the work shop with City Council in July. Discussion followed. After much discussion among the Board, all Board members agreed that they wanted to see work done on Lions Club Park and Dave Cowan Park, as they see these two parks as a potential hazard for safety. Chairman Orme asked Sylvia to send a memo to the City Manager on these two parks. The board also elected to postpone recommending -2- any other developments at this time as they would like to have the City Manager ~nd . Councilman Amick attend the next Parks & Recreation Board since they have some questions they need to ask and discuss. 3. ADJOURN. A motion to adjourn the meeting was made by Member Marks. Seconded by Member Fortune, the meeting was adjourned at 8:50 p.m. Superintendent .D;~~' ._ IIIIfItiiI lhOS"""'r"lilII" .......~.... ~....' J J ] [' r r THE CITY OF THE COLONY DENTON COUNTY, TEXAS AUGUST 30, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 4th day of September, 1985, at the Colony Parks & Recreation office located at 5201 South Colony Boulevard, Suite 525, at 7:30 p.m., at which the following will be discussed: I. Call meeting to order. 2. Approval of minutes. 3. Citizens Input. 4. Consideration of appointment to architectural committee. 5. Review and consideration of recommendation for development of a Frisbee Golf Course at B. B. Owens site. 6. Review and consideration of adoption for Rules of Procedure. 7. Receive proposal from The Colony Men's Garden Club for adoption of Historical Park. 8. Review and discuss status on park developments of bond funds. 9. Review and discuss restrictions of golfers, horses, and motorcycles on athletic fields. 10. Receive update on Parks & Recreation programs. 11. Adjourn. CERTIFICATE I hereby certify that the notice of meeting was placed on the front door of City Hall on the 30th day of August, 1985, at 5:00 p.m. 5AO/}{/)/l E.~ Sharon Sebera, Deputy City Secretary r [ [ : [ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON SEPTEMBER 4, 1985 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:40 p.m. with the following Board Members in attendance: Cliff Orme Dee Cole Joel Marks Ed Canada Jerry Wise Sara Fortune Chairman Member Member Member Member Member and with Member Dye absent, however a quorum was established. Brantley, Recreation Superintendent, Jerry Van-Y, Public Works Ma~ager Janice Carroll, and Councilman Don Amick. Also present were Sylvia Superintend~nt, City 2. APPROVAL OF MINUTES. Member M~rks made a motion to approve the minutes of August 7th and August 21st, 1985. Seconded by Member Canada, the motion was approved unanimously. 3. CITIZENS INPUT. Cathy Phillips, Presid.ent of Little League, was present. She introduced herself to the Board so they ,would be aware of who she is. She also wanted to thank Public Works and Parks & Recreation for all the improvements done on the fields and bleachers this season. She further asked if the Board knew when the lights, grass seeding, arid irri- gation would be started on the little league fields. Chairman Orme replied it would be discussed this evening and if she didn't mind staying we may be able to answer her questions at that time. Michael Incardone was also present. He stated he plays soccer with the adults and also coaches a kids team and two adult teams. He is looking for support from Pub'lic Works to .fix up Camey soccer fields for play. Sylvia stated this is something that is being worked on now. She talked to the Chief of Fire Department, Ronnie Gothard, this date and he is willing to let the water truck be used to water the fields, the problem is not having staff to do the watering. Mr. ~ncardone also stated the North Texas Premier Soccer Association (Adult Association) is willing to donate money ($2,500) to help get fields in shape; coordinating with Public Works. Jerry Van-Y, Public Works Superintendent, stated as far as manpower, he only has 5 men on his parks crew to do 15 parks and with other things needed doing in the city, sometimes only has one man working parks all week long. He further added his crew worked on Camey fields 2~ days before opening day of soccer to try to get fields ready for play. Dirt was brought in and the cracks were filled and he walked, the fields personally and felt they were safe for play. After finding out about the injury that occured on the fields, he went back and put 140 yards of sandy loam on the fields and spread it. After spreading the sandy loam, Jerry stated he walked the fields again and again felt they were safe for play. He further added he just got permission , today to use the Fire Department water truck but stated he just doesn't have the man- power to do it. Discussion followed. 4. CONSIDERATION OF APPOINTMENT TO ARCHITECTURAL COMMITTEE. Sylvia stated that City Manager, Janice Carroll, had asked her on behalf of the Architectural Committee to have someone from the Board serve on their committee. There are two different committees however same person can serve on both. One committee will be for the swimming pool and one for the recreation center. ,Dis- cussion followed. Member Marks made a motion that Sara Fortune be appointed and serve on both committees, and for any meetings that she cannot,attend, have Dee Cole fill in for her. Seconded by Member Wise, the motion was approved unanimously. f -2- 15. REVIEW AND CONSIDERATION OF RECOMMENDATION FOR DEVELOPMENT OF A FRISBEE GOLF COURSE AT B. B. OWENS SITE. Sylvia stated this item had been discussed previously and it had gone before council and they approved it, however since nothing further has happened on it, council requested it be put back on the Parks & Recreation Board agenda. Larry Owen was I also present tonight to give another presentation for the benefit of the new bo'ard members added since the first presentation was made. Mr. Owen briefly explained how the course would be layed out and also'gave the location of three other courses in the metroplex if someone wanted to look at one. He also stated that after his pre- ' sentation to the city council, he'and Mr. Reed had talked and that Mr. Reed had told him that he wanted to hold off on putting the course in at that time because of the development for B, B, Owens and he didn't want to put this in and then end up having to move it or whatever'in' the construction of the fields at B. B. Owens. Member Canada asked what the cost was on the nine hole course. Mr. Owen said we were looking at the "no frills" course which would be about $4,000 and that we would probably need to put in a footbridge. He explained that this type of course does not require a lot of work in installing. After discussion, Chairman Orme asked Sylvia hwo much money had been allocated on the original proposal. She said $6,000. Member Marks made a motion that we again recommend for council's approval the construction of this course to begin as soon as feasible and to approve an addition of $1,000 to the original pro- posed $6,000 in order to defray increase in cost or other equipment that is needed in installation. Seconded by Member Fortune, the motion was approved unanimously. ] 6. REVIEW AND CONSIDERATION OF ADOPTION FOR RULES OF PROCEDURE. Tabled. 7. RECEIVE PROPOSAL FORM THE COLONY MEN'S GARDEN CLUB FOR ADOPTION OF HISTORICAL PARK. Jim Vanderburg, Zane Kennedy, and David Calloway, representing The Colony Men's Garden ] Club were present and Mr. Vanderburg gave a presentation to the Board~ Their proposed plan includes landscaping and adding a sprinkler system at Historical Park. Any other plants will be low maintenance with seasonal coloring and trees will be planted. This will be a 3-5 year plan. Special attention will be given to the power lines due to the restrictions in this area. Thye plan on putting in a brick walkway (nature trail) all the way around the park and benches. At this time, David Calloway stated that in keep- ing with the original name of the park, they would like to keep this Historical and they would like to get other groups in The Colony to donate something to put in the park with a plaque stating who donated the item, if they so desired. This way it would be a little bit of something around the ,park from everybody in The Colony. Jerry Van-Y asked if the city would have to maintain the park, adding that he does not have the per~ sonnel to weedeat and hand mow around all the plants that are shown on the drawing, and the plan does not look like there are many areas that can be mowed with the tractor. Mr. Vanderburg said the club would help to maintain the park. Discussion followed. At this time, Sylvia asked about the written 5 year plan. Mr. Vanderburg was not aware of this and Sylvia said a member of the club had been given the rules for adoption of a park. Mr. Vanderburg apologized for not being fully prepared and said they would like to come back at the next board meeting for approval. A motion was made by Member Wise to table this item until the next regular scheduled meeting on September 18. Seconded by Member Marks, the motion was approved unanimously. 8. REVIEW AND DISCUSS STATUS ON PARK DEVELOPMENTS OF BOND FUNDS. ] Chairman Orme asked if Sylvia would like to address this item and she said that she would. At this time she introduced Janice Carroll, City Manager,'and Councilman Don Amick. Councilman Amick said that he and Janice came tonight at the'request of the Board to speak on the bond issues. Councilman Amick said that before he gets into .' I d1scussing the bond propositions he would like to explain his philosophy on being the r L.. [ [ -3- liaison for the Board. Mr. Amick stated he does not attend all of the Board meetings because it is the responsibility of the Parks & Recreation Board committee to review these things and make proposals to the council, and to go into whatever sub-committees tha are needed to study in order to make the proposal. Councilman Amick stated that when he was first ap~ointed as liaison, he tried to attend all, the meetings and ended up dding all the talking because there was a city councilman there and feels it would be a non-productive meeting for the board as no' work would get done. He said the philosophy of the current council is to stay away from the committees as much as possible, however Councilman Amick stated they are glad to come anytime the Board asks 'for their attendance. There being no questions on this, Councilman Amick proceeded to discuss the bond issues as the Board had asked. He also. touched on the proposed budget' and tax base for the city. He stated that one of the questions they don't have answers to yet is how fast we can spend the bond monies, adding this'will be answered as the year goes on. Ms. Carroll intervened at this time and explained briefly how this works and said they h~ve an investment schedule of which the interest is used to pay back the Debt Service.' This is used to keep the tax rate low. Discussion followed. Councilman Amick said the init~al Parks, & Recreation proposal. on the proposed park development has somehow gone by the way- side for whatever reason. The Council would like for the Board to review all of the way- park bond proposals for development and use the notes from the last work session with city council, ,perhaps even listen to the tape of that meeting as there were some items that were pointed out in that joint session that council feels are very ~mportant in prioritizing the future development. Athletic.facilities for the youth being one of the high priorities, with athletic facilities for adults being the next, then the neighborhood parks and the next one being the drainage problems at Lions Club and Dave Cowan Park. Discussion followed. Councilman Amick then said that at this time his recommendation would be to review all the bond propositions again, listen to the tape of work session with council and take into consideration the recommendations on priorities and bring a total package back to the council in a work session. Member Marks asked if Camey field was considered a youth field. Member Canada asked if the council, in Mr. Amick's opinion agree that all these things need to be done eventually with the bond funds. Discussion followed. At this time , Chairman Orme asked Sylvia if she would get the tape of aforementioned work session with city council and bring to the next regular session for the Board to listen to. Then get a total package prepared and set a work session up with council. Discussion followed. Member Wise asked if the council got together and voted on and set these priorities. Councilman Amick said that the council did not vote on these ,things but took an opinion of consensus poll. Discuss ion followed. Councilman Amick briefly went over the neighborhood parks and policies. Discussion followed Councilman Amick also pointed out some additional park land that has been given to the city and would be a good location for a neighborhood park. Discussion followed. Councilman Amick told the Board he hopes he and Ms. Carroll have helped to give the Board some direction tonight for the park development. He also said the Board may want to break up into sub-committees and work on getting a whole package together to present to council. Councilman Amick said he would like for the Board to consider looking into some lightini costs. Ms. Carroll said that the staff had acquired some of the cost on the lighting from figures acquired from the state. Dis- cussion followed. 6. REVIEW AND CONSIDERATION OF ADOPTION FOR RULES AND PROCEDURES. Chairman Orme returned to this item dn the agenda and at this time, Councilman Amick stated he would like for the Board to go over these items and elect or delete the items of these Rules of Procedure that would fit this Board. Ms. Carroll also enforced Councilman Amick's statement and said the Board does need to adopt some form of Rules of Procedures. Also we need to provide the new Board members basic ordinances that establishes the Parks and Recreation Board and the ordinances governing the Parks & Recreation Board. Discussion followed. Member Canada and Member Wise will meet with Sylvia on September 10th at her home to gd over these items on the Rules of Procedure and bring back to the Board at their next scheduled Board meeting for their review before adoption. I -4- 9. REVIEW AND DISCUSS RESTRICTIONS OF GOLFERS, HORSES, AND MOTORCYCLES ON ATHLETIC FIELDS. Sylvia informed the Board that she had received some complaints about golfers, horses, and motorcycles on the playing fields of our athletic facilities. It had been brought to her attention by City Secretary, Patti Jones, after Councilman Harris had contacted her on the motorcycles being on the athletic fields and wanted to know if there was a sign restricting this. Discussion f~llowed. A motion was made by Member Cole that a recommendation be made to city council for approval that we make an amendment to the existing ordinance no. 340 banning akOholic beverages and glass containers by adding restrictions of golfers, horses, motorcycles, and automobiles.' Seconded by Member Canada, the motion was approved unanimously. ] 10. RECEIVE UPDATE ON PARKS & RECREATION PROGRAMS. Sylvia gave brief update on programs and said she was working on Susquentenial Committee. She also showed the Board schmatic drawings of the gym areas of the new recreation center. 11. ADJOURN. Meeting was adjourned at 11:00 p.m. ] Sylvia-Br intendent J r THE CITY OF THE COLONY DENTON COUNTY, TEXAS SEPTEMBER 13, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 18th day of September, 1985, at the Colony Parks & R~creation office located at 5201 South Colony Boulevard, Suite 525, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes. 3. Citizens Input. 4. Receive presentation from The Colony Men's Garden Club. 5. Receive presentation from the Flag Football League requesting approval to place a portable building at Turner Street Park for storage of equipment. 6. Receive and review request from the Under 14 & Under 16 Soccer Commissioner for use of alternate game fields. [ 7. Review and discuss notes of joint work session with City Council and Parks & Recreation Board on proposed park development of Dond funds on February 18 and March 11, 1985. 8. Review and discussed proposed Rules of Procedures for Parks & Recreation Board. 9. Adjourn. CERTIFICATE r- I I hereby certify that the notice of meeting was door of City Hall on the 13th day of front p.m. r r r MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON SEPTEMBER 18, 1985 A REGULAR MEETING of the Parks and Recreation Board of the City of The Colony, Texas, was called to order at 7:40 p.m. with the following Board members present: Cliff Orme David Dye Dee Cole Joel Marks Sara ',Fortune Jerry Wise Chairman Member Member Member Member Member and with Member Canada absent; however a quorum was established. Public Works Superintendent, Jerry Van-Y, and Mayor Larry Sample were also present. 2. APPROVAL OF MINUTES. Member Wise made a motion to approve the minutes of September 4, 1985. Seconded by Member Marks, the motion was approved by the following vote: Ayes: Members Orme, Marks, Fortune, Wise, and Cole Abstention: Member Dye Noes: None. 3. CITIZENS INPUT. None. 4. RECEIVE PRESENTATION FROM THE COLONY MEN'S GARDEN CLUB. Tabled. 5. RECEIVE PRESENTATION FROM THE FLAG FOOTBALL LEAGUE REQUESTING APPROVAL TO PLACE A PORTABLE BUILDING AT TURNER STREET PARK FOR STORAGE OF EQUIPMENT. Tabled. 6. RECEIVE AND REVIEW REQUEST FROM THE UNDER 14 & UNDER 16 SOCCER COMMISSIONER FOR USE OF ALTERNATE GAME FIELDS. Albert Gober, Soccer Commissioner, was present to speak to the board on an alternate soccer field for the Under 14 and Under 16 soccer teams. He stated I the fields at Camey are unsuitable for play for these youth for safety reasons. Turner Street Park has the only other alternative field for this age group, however there is a conflict of scheduling with the Under 12 soccer teams. What he is proposing this evening after touring several neighborhood parks, is to use North Colony Boulevard Park, located on Taylor Street. He presented a drawing to the Board (attached to minutes) showing how a regulation size field could be layed out at this park. The only problems with the proposed layout of a field at this park is there is a boulder in the middle of the field that would either have to be removed or covered over, a 6 foot cyclone fence should be erected along the front of the drainage ditch in this area for safety reasons, the field would need mowing, and a porta-pottie would have to be brought to this location. Discussion followed whereby it was brought up that fencing that was taken down from the old softball fields should be looked into for possible use at this location. Mayor Sample also suggested since this, is a grant park, it should be looked into as to exactly what can be done to the field. After "'::;;1;_ ___ -2- further discussion, a motion was made by Member Marks to allow the Under 14 and Under 16 soccer teams and whoever else needs to'use the field, to use North Colony Boulevard Park located on Taylor Street, and to install a 6 foot cyclone fence in front of the drainage ditch, unless the City,Manager finds a reason to hold up this request. Seconded by Member Fortune, the motion was approved unanimously. 7. REVIEW AND DISCUSS NOTES OF JOINT WORK SESSION WITH CITY COUNCIL AND PARKS & RECREATION BOARD ON PROPOSED PARK DEVELOPMENT OF BOND FUNDS ON FEBRUARY 18 AND MARCH 11, 1985. The Frisbee Golf Course was again discussed and'noted that the council had sent this item back to the Board for further guidance on this. After dis- cussion, it was decided to hold a work session on Thursday, September 26, 1985, in order. to go over the joint work session with city council on February 18 and March 11, 1985, and to start over working on proposed park development of bond funds. Member Wise made a motion that the three newest Board members listen to the tapes of the joint work sessions with City Council between now and the 26th. Seconded by Member Dye, the motion was passed unanimously. 8. REVIEW AND DISCUSS PROPOSED RULES OF PROCEDURES FOR PARKS AND RECREATION BOARD. Member'Dye made a motion to table this item until the next regularly scheduled meeting. Seconded by Member Cole, the motion was passed by the following vote: Ayes: Noes: Members Orme, Dye, Cole, Marks, and Fortune Member Wise 9. ADJOURN TIe meeting was adjourned at 9:00 p.m. ~ . " " .... . -'. Cli Or e, Chairman ~~~.. Beverly No p, Secretary J I I J ] J THE CITY OF THE COLONY DENTON COUNTY,~, TEXAS SEPTEMBER 20, 1985 TO ALL INTERESTED PARTIES: [ Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 26th day of September, 1985, at The Colony Parks & Recreation office located at 5201 South Colony Boulevard, Suite 525, at 7:30 p.m., at which the following will be discussed: 1. Review and discuss proposed park development of bond funds. r , 'CERTIFICATE r l- I hereby certify that 'the notice of meeting was-placed on the front door of City Hall on the 20th day Of. s~mber ,_19 5. at 5,00 p.m. Patti Jones, ------..~-.-.--_., __.__.... __. 4__~..._____._____._..__ r [ --- - MINUTES OF THE PARKS & RECREATION BOARD Qf,THE C~,T1, OF THE COLONY HELD ON SEPTEMBER 26, 1985 r"' \, A WORK SESSION of the Parks and Recreation Board of the City of The Colony, Texas, was called to order at 7:30p.m. with the following Board members in attendance: Cliff Orme David Dye Dee Cole Joel Marks Sara Fortune Jerry Wise Ed Canada Chairman Member Member Member Member Member Member and with no members absent. 1. REVIEW AND DISCUSS PROPOSED PARK DEVELOPMENT OF BOND FUNDS. Chairman Orme asked if the tapes from the work sessions with City Council had been listened to. Member Dye stated he had listened to part of the tapes and had read all of the minutes. Chairman Orme asked him to share with the rest of the Board what he had gotten out of the tapes. Member Dye stated there was general discussion of what to do with proposed park development of bond funds, adding the one park that was emphasized the most was Perryman Park, and also to get started on the B. B. . Owens site. It was also suggested using operating money for pocket parks instead of using bond money. Chairman,Orme stated his feelings of what the councils wants is not to have a big sum of money used for anyone park, however spread the money around to all the parks. Member Marks stated he feels the council wants to have ,done first those things that can be visually seen ,by the public. It was discussed by members of the Board that park improvements for Stewart Creek Park would not come out of bond money, but from raising fees to the park, so the money previously set for that park can be used elsewhere. Discussion followed afterwhich it was decided that B. B. Owens and Turner Street Park are two priorities that need acting on immediately. Work then began,on a priority list. B. B.' Owens A. Softball diamond 1. Grade fields'-_Spring '86 2. Sprinkler system & seeding - Spring '86 3. Clay for infields - Spring '86 4. Fences - infield & outfield & backstops - Fall '86 5. Parking lot - Spring '87 6. Lights - Fall '86 7. Bleachers - Spring '87 8. Benches & storage building -Spring '87 9. Water fountain & scoreboards - Summer '87 B. Frisbee Golf Course - Begin work fall of '85 C. Playground Equipment - Fall '86, '87, & '88 - spending 1/3 amount allotted for playground equipment each year for three years. Turner Street Park Chairman Orme stated the fields will not be crowned at this park. The engineers stated that when the drainage system was originally put in, it did not work, so they have suggested that the center of the field be sodded. It was discussed that ~rainage needs to be taken care of first. Following are priorities: 1. Drainage improvements - work to begin at end of soccer season '85 2. Repair Sprinkler System - work to begin at end of soccer season '85 3. Expand parking lot - Spring '87 4. Lights - Fall '87, or if bid is cheaper, in conjunction with B. B. Owens. 5. Security Light - by TP & L. - -- -2- Camey 1. Sprinkler System - Fall '85 2. Seeding - early Spring '87 3. Grade fields - Spring '87 J It was discussed that work on this ,field should not be done at same time as Turner Street Park in order for. soccer association to have fields available for play while work is being done at Turner Street. Lions Club Park & Dave Cowan Park Chairman Orme stated he feels the council would like to wait on these two parks for a while. Discussion followed. North Colony Complex 1. Drainage - it was suggested working on this 1n conjunction with city hall project. 2. Sprinkler system - Summer '86 3. Seeding - Summer '86 4. Backstops - Winter '86 5. Lights - Fall '87 Due to the time, it was decided to work on remainder of parks at a later date. Discussion followed on items for the agenda for the next regular schedu~ed meeting. Meeting was adjourned at 9:32 p.m. Ih.A\d(L. -"'~ha1rman - ] I I~~ j Beverly Nopp, Secretary I I I J I I ~l "-.. lL r- I I ~ T~ ~ r- I Lr THE CITY OF THE COLONY, DENTON COUNTY, TEXAS SEPTEMBER 27, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 2nd day of October, 1985, at the Colony Parks & Recreation office located at 5201 South Colony Boulevard, Suite 525, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes. 3. Citizens Input. 4. Review and consideration of request from soccer association to move portable building from North Colony fields to North Colony Boulevard Park on Taylor Street. 5. Review and consideration of rules of procedure. 6. Set date to look at parks. 7. Adjourn. CERTIFICATE I hereby certify that the city hall on the 27th day placed on the front door of :00 p.m.