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HomeMy WebLinkAbout2nd Quarter(April-June) I r MINUTES OF THE OF THE HELD PARKS & RECREATION CITY OF THE COLONY ON APRIL 3, 1985 BOARD r l A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following Board members in attendance: cliff Orme Dee Cole Ruben Delgado Sara Fortune Chairman Member Member Member and with Member Marks absent, however a quorum was established. Also present were Sylvia Brantley, Recreation Superintendent, and Steven A. Reed, Director of Community Services. 2. APPROVAL OF MINUTES. A motion was made by Member Cole to approve the minutes of March 20, 1985. Seconded by Member Fortune, the motion was passed unanimously. 5. CONSIDERATION OF REQUEST TO CONSTRUCT RADIO CONTROLLED RACING COURSE AT TURNER STREET PARK. At this time, Mr. Reed asked Chairman Orme if the Board would consider going to Item 5 on the agenda as Mr. Duke Smith was prepared to present the Board his request for construction of a Radio Controlled Car Racing Track and Mr. Reed felt Item 4 would be rather lengthy. The Board concurred. Mr. Reed then introduced Mr. Smith who presented his request. Mr. Smith showed the Board a layout of what the track would look like and info on sanction for the races. He then went on to explain exactly what type of race cars this would entail. Mr. Smith said he had looked at the site on the south side of Turner Street Park and felt this would be an ideal location to hold these races. Member Fortune asked about the noise level, since it is in a residential area. Mr. Smith explained that these were electric controlled cars, therefore would not be as loud as the gas controlled. Mr. Smith also assured the Board that he and members of the R.O.A.R. Club would build and maintain facilities. Discussion followed. Member Delgado made a motion that we recommend approval for the Council's consideration to allow Mr. Smith and the Club to construct a dirt track on the south side of Turner Street across from the park to hold their races. This motion was seconded by Member Cole. A poll of the Board was taken and the motion was passed unanimously. Chairman Ormethen returned to Item 3 on the agenda. 3. CITIZENS INPUT. None. 4. REVIEW OF PARK BOND FUND EXPENDITURES. Mr. Reed presented the Board with a copy of the preliminary cost break down on Park Improvements received from the engineers. Mr. Reed suggested that we take each item and review. He did state that he was real pleased that the engineer's figures were close to the figures he and staff had proposed. Mr. Reed said that he would point out major changes in the cost estimates as we went through each park on the list. 1. Turner Street Park - parking lot would consist of basically l~" rock and that a better drainage system was being recommended in lieu of crowning the fields. The engineers feel this would take care of the problem of water on the fields. Mr. Reed told the Board this was the major change in the cost estimates on this park. Member Page Two Parks & Recreation Board Minutes Delgado asked what the engineers considered drainage improvements. Mr. Reed briefly explained that the drainage would consist of digging out existing drainage ditches better and to take the drainage coming on to the fields off of the streets through a series of trenches and landscape timbers, and to wrap that water around, divert the water off the fields in to proper drainage channels. Discussion followed. Total construction by outside contractors is $84,025 and $4,436 as in house. Chairman Orme asked if all this was coming out of bond funds. Mr. Reed said all these costs would come out of bond funds. Mr. Reed informed the Board that the cost would have to be increased on each part that requires lights, due to adding a transformer and none of these costs have been added in. 2. B. B. Owens - after reviewing the costs on this park, Member Cole said she would like to suggest that we have the Council look over these figures as the Board would like to see a paved parking lot. Member Delgado recommends that at least the parking lot sub-grade be stabilized. Discussion followed. ] Member Cole made a motion that the Board recommend to City Council for their approval and consideration, paving of the parking lot at the B. B. Owens site. This motion was seconded by Member Delgado. Chairman Orme asked if there were any more dis- cussion. Member Cole and Member Delgado were both concerned that as long as we are putting in a new facility, to do it first class even if it means putting $40,000 or $45,000 in a paved lot to do it first time around. Chairman Orme said that we hope to be able to draw people from other areas to play on this facility in tournaments, etc. and we need to have a f{rst class facility. Member Delgado also said that some- times bonding companies look favorably at communities who use the bond funds to fully and properly develop the bond projects. Favorably meaning future bond ratings. No further discussion followed. The Board was polled with the motion passing unanimously. Steve also told the Board that after meeting with the engineers, and discussing re- activating the well on the B. B. Owens site that the cost would be too high to be feasible to activate and maintain. Discussion followed. Chairman Orme asked if there were any problems with the Frisbee Golf Course, Mr. Reed said no. Member Delgado said that he hopes that the water fountain will be put in on this site as he feels it will be needed. Total proposed for this site by construction contractor is $110,222, and $30,650 for in house. 3. North Colony Complex - Steve explained that the engineers proposed to put in a drainage sidewalk (asphalt & concrete) in between the Little League fields to take the water off of the fields on to the sidewalk and drain off into fields beyond play- ing fields. Member Cole asked if the seeding was hydro-mulch. Sylvia, and Steve both said they thought it was, but weren't really sure. Discussion followed. Total proposed for this site by construction contractor is $99,200, and $3,000 for inhouse. 4. Lions Club and Dave Cowan Park - engineers felt this should be handled by a con- tractor, mainly because of equipment and man power. Mr. Reed said the engineers est- imated their cost on using seconds in pipe. Proposed construction contract cost for Lions Club is $23,210. Dave Cowans proposed construction cost is $16,240. Chairman Orme told Mr. Reed that the Lions Club had some monies to help on the'drainage en- closurer of Lions Club Park. 5. Bridges Park - a brief discussion was held on the drainage and parking lot, with no changes being recommended by the Board. Mr. Reed also said that we moved $15,000 into lighting the tennis courts at Bridges Park instead of the one at the high school. Mr. Reed asked Sylvia if she would briefly tell the Board about her discussion with Tim Hogsett of the Texas Parks & wildlife in reference to adding or taking away on a existing park that was funded by a federal or state grant. Sylvia said she had talked with Mr. Hogsett in Austin on April 3rd, about the adding of an outfield fencing on senior field at Bridges Park. Mr. Hogsett said there would be no problem with adding this fence, as long as we did not take a field away for participants use. She also ] J rl J J \, I r I I '-- Page Three Parks & Recreation Board Minutes said that we could leave the goal post on the multi-purpose field and use for practice if feasible, or we can move the goals and reconstruct in another location as long as they remain in Bridges Park. Mr. Hogsett said that there can be no conversions done, by this he meant that the park must remain an outdoor recreational facility. This conversion also includes electrical wiring, which would mean that at no time could we add anything that would require overhead wiring to any of our grant parks. Sylvia told the Board that she or Mr. Reed would be writing a letter to Mr. Hogsett explaining why we felt it would be an advantage to add outfield fencing at the senior field on Bridges. She said this is done primarily to inform the state of a change in our grant park. Discussion followed. Proposed construction contract is $61,775 with inhouse of $20,000. 6. Stewart Creek Park - Board had no changes to be recommended on this proposed cost. Proposed construction contract is $63,485 with inhouse of $24,000. Other parks - total proposed $77,500 and to be done as inhouse projects and no eng- ineering would be required on these parks. Mr. Reed explained that engineering fees were not figured into these costs, but would probably run about 10% of construction contract total cost. 6. UPDATE ON RECREATION & PARKS Sylvia told the Board that she hopes to have the summer programs ready for the printers by the last day of the month to get them into the schools by mid May. She then passed out a flyer to each Board Member on the Chili Cook-off. A general discussion followed. 7. ADJOURN MEETING. A motion was made by Member Delgado to adjourn the meeting at 8:35 p.m. Seconded by Member Cole, the motion was passed unanimously. ~~~.< Sy ,........ \ r I , ~ THE CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 19, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a SPECIAL SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on the 22nd day of April, 1985, at City Hall located at 5576 North Colony Boulevard, at 7:30 p.m., at which the following will be discussed: 1. Joint Session with City Council to review Recreation Center. , CERTIFICATE I hereby certify that the notice of meeting was placed on the front door of City Hall on the 19th day of April, 1985, at 5:00 p.m. EMERGENCY AGENDA ITEM r CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 22, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of an emergency agenda item for the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 23rd day of April, 1986, at City Hall located at 5576 North Colony Boulevard, at 7:30 p.m., at which time, in addition to the items posted in accordance with regular/work session meeting requirements, the following item will be discussed: 1. Review and-.c'onsideration of request for use of Stewart Creek Park for annual Fish-off, June 7, 1986, from Alpha Tau Theta and Chamber of Commerce. It is an urgent public necessity that the matter mentioned in this notice be considered at an early date so as to further the public welfare of the inhabitants of the City by taking timely action. -!Zca Patti Jones r I do hereby certify that the above notice of meeting was posted on the front door of City Hall at 9:00 a.m. on the 23rd day of April, 1986. ?2"J~ ~~ ~ Patti Jone , City Secretary l ,......... I I \, I I \ THE CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 26, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 1st day of May, 1985, at the Colony Public Library, located at 5201 South Colony Boulevard, Suite 540, at 7:30 p.m., at which the following will be dis- cussed: 1. Call meeting to order. 2. Approval of minutes of April 3, 1985 meeting. 3. Consideration of the Boy Scouts of The Colony adopting Latimer Circle as their official park for development. 4. Receive presentation from the B'hai Faith of The Colony. 5. Update on Parks & Recreation activities. 6. Adjourn. CERTIFICATE I hereby certify that the notice of meeting was placed on the front door of City Hall on the 26th day of April, 1985, at 5:00 g.m. II I \ THE CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 3, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Rec- reation Board of the City of The Colony, Texas, to be held on the 8th day of May, 1985, at the Parks & Recreation Department, located at 5201 South Colony Boulevard, Suite 525, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of April 3, 1985. 3. Citizens Input. 4. Consideration of the Boy Scouts of The Colony adopting Latimer Circle as their official park for development. 5. Receive presentation from the B'hai Faith of The Colony. [ 6. Receive presentation from The Colony Methodist Church for proposal to use their softball field by Parks & Recreation. 7. Update on Parks & Recreation activities. 8. Adjourn. r' r ~ CERTIFICATE I hereby certify that the notice of door of City Hall on the 3rd day front i MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 8, 1985 A REGULAR n called ot I I I l SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was order at 7:45 p.m. with the following Board members ~n attendance: Cliff Orme Dee Cole Ruben Delgado Joel Marks Chairman Member Member Member and with Member Fortune absent, however a quorum was established. Also present was Sylvia Brantley, Recreation Superintendent. 2. APPROVAL OF MINUTES OF APRIL 3, 1985. A motion was made by Member Cole to approve the minutes of April 3, 1985. Seconded by Member Marks, the motion was passed unanimously. 3. CITIZENS INPUT. None. 4. CONSIDERATION OF THE BOY SCOUTS OF THE COLONY ADOPTING LATIMER CIRCLE AS THEIR OFFICIAL PARK FOR DEVELOPMENT. David Cassidy, representing the Boy Scouts, was present, he stated they have now dev- eloped a 5 year proposal for the park. There are currently 4 Boy Scout troops in The Colony, one Explorer Post that is associated with the Police Department, 4 or 5 cub [packs, and 4 or 5 Girl Scout troops. He then gave a brief run down of the 5 year proposal for the park. The first year would mainly be a clean up of the park, plant some crepe myrtle trees along Newton Street, construct a swing set by Latimer Circle such as the one at Perryman Park, and if a water line is installed, a possible water fountain be placed near the playground area. Mr. Cassidy went on with the proposals for the first year stating they would also like to construct a sign with the park being called "Scout Park", with some kind of landscaping around the sign. The second year they would in- stall a bench in the park area, a flagpole, some kind of light, in the area behind the dam proposed for a picnic area, put in a table, and also plant more trees. The third year would finish out planting trees on Newton Street, put in another bench, add a barbeque, and another table. The fourth year, add some kind of see-saw, and add some fairly tall trees. The fifth year possibly add a driveway and parking lot for parking, add a bridge across the creek, (this bridge would signify a ceremony for cub scouts when they receive their arrow of light award and cross over the bridge in to boy scouts), and if the city permits near the dam area, build a amphitheater. Sylvia asked how soon plans were to start on this park. Mr. Cassidy replied that on some of the trees they would be prepared to buy now, as soon as the park is approved for adoption by the scouts. Member Delgado asked if the trees that are there on the dam are proposed or existing, (referring to drawing), and Mr. Cassidy replied they are existing. Member Delgado con- tinued that it would be a good idea to leave that type of vegetation there. Chairman Orme asked if there were any more questions, and Member Marks stated that the neighbor- hood the park is in should be taken in to consideration when developing it, for instance he doesn't feel the neighborhood could handle campouts. Mr. Cassidy replied that I originally campouts were thought of but that he himself would turn down campouts because in the city it is just not the place for it. Sylvia asked if any thought had been given to a sprinkler system being installed because it would not do any good to plant trees and shrubbery without some way of watering them. Mr. Cassidy replied that if an underground water tap is installed, they would prefer at this time to just be able to hook up a water hose to that to water trees and shrubbery, and the Scouts would be responsible for seeing that the watering was done. r -2- After further discussion, Member Marks made a motion to recommend to council to let the Boy Scouts adopt Latimer Circle as their official park for development, and also that they be allowed to call the park "Scout Park". Seconded by Member Delgado, the motion was approved unanimously. 5. RECEIVE PRESENTATION FROM THE B'HAI FAITH OF THE COLONY. Dick Rush, representative of the Baha'i Faith was present and noted the correct spelling of the Baha'i Faith. He gave a presentation to the Parks & Recreation Board stating they are officially removing their request for the Latimer Circle Park, commending the Boy Scouts on their presentation. When they made their presentation to the City Council for that park, they were under the impression that no action had been taken and that there was no official adoption by the Boy Scouts. Tonight he is officially making a pre- sentation to adopt what is now currently Perryman Park. He further stated he did not have an official 5 year plan drawn up at this time, adding when the Baha'i Faith made their presentation to the City Council for Latimer Circle Park, they will use basically the same ideas from that plan for Perryman Park. They have already been working in Perryman Park for the past 2 years and have already planted 9 Japanese Black Pine trees, built a circular flower garden, installed 2 park benches, and also planted 18 crepe myrtle I trees around the picnic area. All these improvements were started before knowing about the Adopt a Park program, and essentially they would like to continue with the improve- ments at Perryman Park. They would like to consult with Councilman Gray first and see if she has any ideas on what she would like to see in the park before making up a formal '5 year plan for presentation. They intend to leave the name of the park as is, but would place a placard below the sign already there and using the same graphics would state the park has been adopted by the Baha'i Faith of The Colony. At this time, they would like the Board to recommend to the City Council that they be allowed to adopt this park and move forward with that, and then they can get back to the Board with a full 5 year presentation. It was recommended to Mr. Rush that he get with Councilman Gray and get their 5 year presentation plan together before a recommendation is made to the City Coun- cil. The next Parks & Recreation Board meeting will be on June 5, 1985. 6. RECEIVE A PRESENTATION FROM THE COLONY METHODIST CHURCH FOR PROPOSAL TO USE THEIR SOFTBALL FIELD BY PARKS & RECREATION. Wayne Sandy, representing The Colony Methodist Church, was present and stated that after finding out the City's softball fields would not be ready this spring and may not be ready this fall, the church decided that since they have a softball field that is in 'relatively good shape that they would like to open it up to the City for the Parks & Recreation Department to use for softball games. He further added that right now the field is in relatively good shape to play on. The church has agreed to go ahead and add dirt to upgrade the infield, add backstops and benches, install a home plate and pitching area, and treat 2 ant hills. In return, the chu~ch would like the City to assume the liability and responsibility of playing on the church grounds. This would include: the mowing of softab11 field, no Sunday playing, and arrange scheduling of games and umpires. Discussion followed, with Member Marks concern being that this :might slow down the progress of the B. B. Owens softball facilities getting ready, and that he does not know why the City has not done something more on the city's own fields and why should we have to rely on others to supply us with playing fields. Chairman Orme asked if there would be a problem with" the church's proposal on the city accepting responsibility. Sylvia stated that she would have to check with the City Manager on the liability factors and get with Jerry on the maintenance of the field. Member Marks asked about the ruling on out of town players and fees and how this would be affected by using the church's softball fields. Sylvia stated that until the department has officially taken over responsibility of the softball league, she has no control over that, but feels that this may be the time to take over the softball league. Sylvia lasked Mr. Sandy if this agreement would hold if the church had a new administration come \in. Mr. Sandy replied that they are just proposing this agreement for this year for a summer and fall league. ~- - ] o ] -3- Member Marks then made a recommendation to present this to the Council as a facility for our softball league for the summer and fall of 1985. Seconded by Member Cole, the motion ,-..., pas sed unanimous 1y . I 7. UPDATE ON PARKS & RECREATION ACTIVITIES. , \ ~Sy1via stated that the park improvement schedule was put on hold at the last council meeting due to the storms. Another meeting will be scheduled with the council but at this time cannot give a definite date, but will contact all members when a date is set. Sylvia further added that tentatively it could be this coming Wednesday night, and asked if it would be a problem with any of the members attending. All said they could make it, but please to try and let them know as soon as possible. Member Marks stated that this would be for approval of the schedule of park improve- ments, not necessarily the money, and that they will have to have another meeting to decide on the amount of money, because he understands there is still a problem with the parking lot at B. B. Owens. Chairman Orme stated there's no problem with it but they have scratched the amount we recommended and went back to the proposed gravel lot which reduced the cost. Sylvia assured Member Marks that this is some of the things that will be discussed when the Parks & Recreation Board meets jointly with City Council. Member Marks stated he would like to make some recommendations to the Parks & Recreation Board as far as talking to the Council. He asked if N. Colony is still a park area where they practice soccer. He further added that he never once heard any mention of a drainage problem there but that every time it rains so hard, half of the dirt runs down onto N. Colony Boulevard. Sylvia stated that part of that will be on the new Municipal site and would be taken care of when construction is done on the complex. Discussion followed. Member Marks then asked why the City didn't take over ~ the Little League. Sylvia stated that this would have to come under her direction and she does not have the staff to do it at this time nor has it been brought up by any of ~ the Little League Association for the department to take responsibility of the league. Member Marks then had a concern for the close down of Turner Street Park, are they also going to start the new City Hall at the same time? Sylvia stated that she did not know at this time. Member Marks added if they did that then soccer wouldn't have any place to play. Sylvia replied that the soccer association had agreed that they would do like everyone else make due for playing fields while the fields at Turner St. Park are being worked on. Sylvia further added that all of this will be brought up at the joint meeting with City Council. Member Marks stated he was also going to bring up seeding of 4 fields at Turner Street Park, adding he had recommended to the city's engineer the day that he had walked the parks with him, that the need to sod the penalty areas from the penalty line in towards the goal, and in the center of the field. Sylvia again reminded Member Marks that these are the kinds of things that need to be brought up for discussion in the joint meeting with City Council and again reminded everyone that this schedule is just proposed. There being no further dis- cussion on the park improvement schedule, Sylvia informed the Board that the summer programs are now at the printers, and hopefully we will have a big turn out for pro- grams this summer and mentioned a few of them. The Chili Cook-off is progressing well. She also noted that revenue from permits sold for Stewart Creek Park are going very well this year with an increase of about 25% over last year. Chairman Orme then recommended for the summer months to only meet once a month, the first Monday of the months of June, July, August, and possibly September. All members agreed to this schedule for summer. [ 8. ADJOURN. Member Delgado made a motion was adjourned at 8:55 p.m. to adjourn the meeti~ ca;~~he meeting C:llnprintendent ~~~- , f. . ,...,. _ L..'1 ___ u.........-._...... f-:: I""\n r..... I t THE CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 30, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Rec- reation Board of the City of The Colony, Texas, to be held on the 5th day of June, at the Parks and Recreation Department, located at 5201 South Colony Boulevard, Suite 525, at 7:30 p.m., at which the following will be discussed: I. Call meeting to order. 2. Approval of minutes from May 8th, meeting. 3. Citizens Input. 4. Receive presentation from Tom Reese of The Colony Rotary Club on developing a Fitness Court and/or Fitness Trail in The Colony. 5. Consideration of the Baha'i Faith church adopting the Perryman Park for continued development. l 6. Receive presentation from Keith Woods to build p~cn~c shelter at Lions Club Park. 7. Receive update on recreation and parks. 8. Adjourn. r- " " "CERTIFICATE I hereby certify that the notice of meeting was door of City Hall on the 3lst the front / I I ~ ---.\ I [ [ ~ MINUTES OF THE PARKS & RECREATION BOARD CITY OF THE COLONY HELD ON JUNE 5, 1985 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30P.M. with the following Board members in attendance: C 1i ff Orme Dee Cole Sara Fortune Joel Marks Chairman Member Member Member and with Member Delgado absent, however a quorum was established. Also present were Sylvia Brantley, Recreation Superintendent and Jerry Van-Y, Public Works Superintendent. 2. APPROVAL OF MINUTES FROM MAY 8th MEETING. A motion was made by Member Cole to approve the minutes of May 8th, 1985. Seconded by Member Fortune, the motion passed unamimously. 3. CITIZENS INPUT r.... I L Pat Parson, President of The Colony Youth Soccer Association signed up to speak on the closing of Turner Street Community Park. Mr. Parson wants to know if the Parks & Recreat- ion Department will help them relocate fields for play in the fall. He further asked how many fields at North Colony would be available.. Sylvia stated that at this time, it would be difficult to answer that question. She did assure Mr. Parson that the department would do everything they could to assist in finding alternate l~cations for game playas had been discussed at a prior Board meeting with representation there from the Soccer association. Mr. Parson stated his concern that he has some 1100 to 1200 children in the league that need. fields to play on. Sylvia asked if this number included the children from Frisco, Little Elm and surrounding areas, and Mr. Parson said it did at this time. Sylvia asked if some of these games-could be scheduled in Frisco, since we have their children playing in our league.. Mr. Parson stated that at present some of the games are being played there and that the league was trying to. work out something with Frisco for more games to played on their fields, but Mr. Parson stated that even with the use of the fields in Frisco that we are only talking about 10% of the league playing there. Mr. Parson wanted to know if we could put two fields at North Colony. Sylvia asked Jerry Van-Y if he would address this. Jerry stated he is not sure if we can put 2 fields on this site due to the propposed building of the Municipal complex, but that we can find fields for play. Jerry suggested we go to Carney and use the two fields there. Mr. Parson said they would like to use Bridges Park also. Sylvia reminded him about the Pee Wee Foot- ball league's request to use Bridges Park for practice. Mr. Parson said they would work around the football leagues schedule as discussed at a prior meeting. Sylvia suggested they use the field at the North Colony Blvd. Park (Taylor St.) even though this may cause an inconvenience for parents with two or more children in the league. Mr. Parson asked if the field would be big enough and Jerry said we could get one nice field there. At this time Jerry said we could find fields for play, but again they may be scattered allover The Colony. He further suggested we contact Fox & Jacobs and see about the possibility of using the field across for m Turner Street Park (Southside), if we could get permission to use this area we could keep all the soccer play together and use the parking lot at Turner for parking. Chairman Orme asked Sylvia if she would check with Fox and Jacobs on using this field for play in the fall. Discussion followed. At this time, Chairman Orme asked Gary Herman if he would like to address the Board. Mr. Herman stated he representing the Colony Youth Organization and on their behalf they wanted to inquire about what the Board might feel about the group putting on a concert under the stars at the Stewart Creek Park sometime in late July or August and consist of a live band, possibly two. Mr. Herman asked if the group could reserve the park for one evening and only admit people who pay to come to the concert. Sylvia asked if they meant closing the park completely and Mr. Herman yes. Sylvia said that no they couldn't close the park as it was a public park and she does not feel the Corp would let us do that. ~-- .1 -2- Sylvia asked why they felt they needed the park closed, Mr. Herman said they felt it would be the only way they could control people coming to the c~ncert,,' otherwise people could just walk in and not pay. At this time, Member Marks wanted to know why the group ] couldn't sell tickets prior to the concert if they were concerned about people just walk- ing in and not paying. Member Marks also reminded Mr. Herman that when you have a group situation as this, you're bound to have alcohol fl. oating around and how were they going to control this, Member Fortune was also concerned about this. Chairman Orme said he and Mr. Herman had already spoken to Chief Ristagno about this and that if they held the concert there he would have the area patrolled well. Discussion followed. Sylvia stated that since this was only an informational type inquiry, she would go ahead and write a letter to the Corp and get their reaction to holding a concert at Stewart Creek Park. Once we get a response back from the Corps, she would notify Mr. Herman and then the group get together and finalize their plans as to location and let us know if this is what they really plan on doing and when. 4. RECEIVE PRESENTATION FROM TOM REESE OF THE COLONY ROTARY CLUB ON DEVELOPING A FITNESS COURT AND/OR FITNESS TRAIL IN THE COLONY Chairman Orme introduced Tom Reese of The Colony Rotary Club. Tom said he was here on behalf of the club to present a proposed plan for the development of a "Fitness Trail" within a park centrally located in the city. Mr. Reese gave a brief rundown on his pre-work up on the course and presented the Board with pictures of what the course would basically look like when finished. He also gave brief report on his research for funding from other sources. Reese stated tha St. Paul Hospital is funding 15 grants and the Rotary Club is applying for one of these grants. Discussion followed on location for trail. Jerry Van-Y suggested using the easement between Ragan and N. Colony, starting at N. Colony so that the parking lot could be used by users of the trail, another lo- cation suggested by Board members was the area the elementary school and tennis courts. Discussion followed with a motion being made by Member Marks that we submit a recommend- ] ation to City Council to support and approve the Rotary Club in this project. The motion was seconded by Member Cole and was approved unanimously. 5. CONSIDERATION OF THE BAHA'I FAITH CHURCH ADOPTING THE PERRYMAN PARK FOR CONTINUED DEVELOPMENT This item was tabled at the request of Jennifer Rush as they would like to wait until the Council decides what they are going to do with the Bond Proposition funds allocated for this park. 6. RECEIVE PRESENTATION FROM KEITH WOODS TO BUILD PICNIC SHELTER AT LIONS CLUB PARK In Keith's absence due to school, his father, Mr. Woods, presented a drawing of the p~oposa1 for the shelter for Lions Club Park. This shelter will be built close to the playground area. Keith is doing this for his Eagle Badge, Mr. Woods stated. Chairman Orme stated he (Keith) had already come befor the Lions Club and presented his drawing and the club had approved this along with the aid of money for supplies and that the shelter would not cost the city anything. Mr. Woods stated it would be built on a concrete slab and would be 8'tal1, and would be open all the way around. It was suggested that Keith coordinate the location for shelter with Jerry as he was more familiar with the best location for this .Member Fortune asked if they planned on putting any benches inside for seating, Mr. Woods said no it was not on the original plan, but that they could put a bench in for about $50 to $75. Chairman Orme said that he felt like it would be no problem with the Lions Club approving. this additional money if needed and to go ahead with it. Discussion followed. A motion was made by Member Marks to approve the building of this shelter at Lions Club Park. Seconded by Member Fortune, the motion was approved unamimously. ] .... -3- Member Marks then made a recommendation to present this to the Council as a facility for our softball league for the summer and fall of 1985. Seconded by Member Cole, the motion ,......, passed unanimously. l ':;lVia 'tated that the park improvement ,chedule wa, put on hold at the last council meeting due to the storms. Another meeting will be scheduled with the council but at this time cannot give a definite date, but will contact all members when a date is set. Sylvia further added that tentatively it could be this coming Wednesday night, and asked if it would be a problem with any of the members attending. All said they could make it, but please to try and let them know as soon as possible. UPDATE ON PARKS & RECREATION ACTIVITIES. Member Marks stated that this would be for approval of the schedule of park improve- ments, not necessarily the money, and that they will have to have another meeting to decide on the amount of money, because he understands there is still a problem with the parking lot at B. B. Owens. Chairman Orme stated there's no problem with it but they have scratched the amount we recommended and went back to the proposed gravel lot which reduced the cost. Sylvia assured Member Marks that this is some of the things that will be discussed when the Parks & Recreation Board meets jointly with City Council. Member Marks stated he would like to make some recommendations to the Parks & Recreation Board as far as talking to the Council. He asked if N. Colony is still a park area where they practice soccer. He further added that he never once heard any mention of a drainage problem there but that every time it rains so hard, half of the dirt runs down onto N. Colony Boulevard. Sylvia stated that part of that will be on the new Municipal site and would be taken care of when construction is done on the complex. Discussion followed. Member Marks then asked why the City didn't take over ~ the Little League. Sylvia stated that this would have to come under her direction and she does not have the staff to do it at this time nor has it been brought up by any of . the Little League Association for the department to take responsibility of the league. Member Marks then had a concern for the close down of Turner Street Park, are they also going to start the new City Hall at the same time? Sylvia stated that she did not know at this time. Member Marks added if they did that then soccer wouldn't have any place to play. Sylvia replied that the soccer association had agreed that they would do like everyone else make due for playing fields while the fields at Turner St. Park are being worked on. Sylvia further added that all of this will be brought up at the joint meeting with City Council. Member Marks stated he was also going to bring up seeding of 4 fields at Turner Street Park, adding he had recommended to the city's engineer the day that he had walked the parks with him, that the need to sod the penalty areas from the penalty line in towards the goal, and in the center of the field. Sylvia again reminded Member Marks that these are the kinds of things that need to be brought up for discussion in the joint meeting with City Council and again reminded everyone that this schedule is just proposed. There being no further dis- cussion on the park improvement schedule, Sylvia informed the Board that the summer programs are now at the printers, and hopefully we will have a big turn out for pro- grams this summer and mentioned a few of them. The Chili Cook-off is progressing well. She also noted that revenue from permits sold for Stewart Creek Park are going very well this year with an increase of about 25% over last year. Chairman Orme then recommended for the summer months to only meet once a month, the first Monday of the months of June, July, August, and possibly September. AIl members agreed to this schedule for summer. r"" 8. ADJOURN. Member Delgado made a motion was adjourned at 8:55 p.m. to adjourn the meeti~c~he meeting Sy r I I L..- [ ~ THE CITY OF THE COLONY DENTON COUNTY, TEXAS JUNE 28, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION Board of the City of The Colony, Texas, to 1985 at the Parks and Recreation Department, Blvd., Suite 525, at 7:30PM, at which the of the Parks and Recreation be held on the 3rd day of July, located at 5201 South Colony following will be discussed: 1. Call meeting to order 2. Approval of minutes from June 5 1985 Board Meeting 3. Citizens Input 4.< Presentation of plaque to former Board Member Delgado 5. Recieve update on parks and recreational programs 6. Adjourn I hereby certify that the notice of meeting was placed on the front door of City Hall on the 28th Day of June, 1985, at 5:00 P.M.