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HomeMy WebLinkAbout1st Quarter(January-March) r I \. [ ( , I I I l THE CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 4, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a RESCHEDULED REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 9th day of January, 1985, at The Colony Public Library, located at 5201 South Colony Boulevard, Suite 540, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes. 3. Citizens Input. 4. Consideration of recommendation for an Adopt a Park Policies. 5. Receive update on B. B. Owens Site. 6. Receive update on Bond Propositions. 7. Consideration of recommendation for City employee discounts on Stewart Creek Park permits. 8. Receive status on Recreational programs for Winter. 9. Adjourn. CERTIFICATE I hereby certify that the notice of meeting Was placed on the front door of City Hall on the 4th day of January, 1 at 5:00 p. "'" - - -- - ---- ---- MINUTES OF THE PARKS & RECREATION BOARD NEETING OF THE CITY OF THE COLONY HELD ON JANUARY 9, 1985 r A REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas was called to order at 7:42 p.m. with the fOllowing members present: Cliff Orme Ruben Delgado Sara Fortune Joel Marks Ch ai rman Hember Member Hember and with Hember Dee Cole arriving late; thus a quorum was established. Also in attendance were Sylvia Brantley, Recreation Superintendent, and Steven A. Reed, Director of Community Services. Chairman Orme introduced Janet Gadd, City Secretary who asked new Member Joel Marks to stand in order to receive the Oath of Office. 2. APPROVAL OF MINUTES Member Fortune made a motion to approve the minutes of November 7, 1984. Seconded by Hember Delgado, the motion was approved unanimouSly. There being no minutes for the December meeting, Chairman Orme moved to Item 3 on the agenda. 3. CITIZENS INPUT r At this time, Steven A. Reed, Director of Community' Services, addressed the Chairman of the Board and asked if the Board would mind moving to Item 5 on the agenda as he needed to leave as soon as possible due to an emergency within the City that required his immediate attention. There being no objection, Chairman Orme moved on to Item 5 on the agenda. I ,/ 'I 5. RECEIVE UPDATE ON B. B. OWENS SITE Mr. Reed presented the preliminary drawing of the proposed B. B. Owens softball site. He went on to explain that this plan had been approved by the Parks & Recreation Board and the City Council which consists of 2 lighted fields and parking facilities. Mr. Reed explained the delay on starting work on the B. B. Owens site was due to the weather and what he would like to propose at this time is that we close one field for 1 year and during this one year period. the field be completed in the manner a soft- ball field should be, i.e., proper grass, irrigation, fencing be installed, etc. Open other field for play at a playable condition for this year's league play and then when the other field is totally completed, shift to it for play and close this field until it is totally completed as the 1st field. In doing this, we can provide a playable field for this season's play and at the same time be working on making the other ready for next year's play. Within two years, We should have two excellent softball fields. r t Member Delgado asked how the water for the field would be irrigated and paid for. Mr. Reed said we would put in some type of system using pipes connected to the fire hydrant at this time using a meter to determine the volume of water used. Member Marks asked if anyone from the softball association had any comments they would like to make. Randy Truelove asked if it might be better to delay start of season and if this would help in a quicker development of fields. Mr. Reed stated we really need a full year to develop the field the way it should be. Jim Drexler wanted to know if we were going to have someone familiar with the proper lighting fOr softball r Page Two Parks & Recreation Board Meeting January 9, 1985 ,r I I diamonds to set the lights. Mr. Reed assured members of the league that we would have qualified personnel putting up the lights. Cheryl Haynes asked if there would be practice fields available. Sylvia told those present from league that in all probability they would have to find their own practice fields, due to shortage of fields. Member Marks asked if we might be able to put in a small playground area for children to play on while parents were playing ball. Discussion followed. Randy Truelove asked if the Parks and Recreation Department had ever thought about taking over the management of the softball league. A discussion followed. At this time, Chairman Orme asked if there were anymore questions for Mr. Reed. Sylvia then reminded everyone that we do need to make a decision on postponing the league to next year or elect to play on the temporary field for this year. Discussion followed afterwhich, a recommendation was made by Member Delgado to have this placed on the agenda for the next regularly scheduled Board meeting when we could have more discussion between the Board and the Softball Association. With all Board members and staff in agreement, this will be placed on the agenda for the January 16th meeting. 3. CITIZENS INPUT & ITEM 6 At this time, Chairman Orme recognized Tim Solohubow and Jeff Cooper residents of The Colony who had signed up to speak on the Carr & Chapman park. Mr. Solohubow wanted to know what the plans were for development of this area park, as they are quite concerned about not having a park in th~s area. He stated that a group of neighbors have gotten together and would like to plant trees and clean up the area. Sylvia referred to the Master Park Plan prioritization to City Council on October 18, 1984. She asked the Board if they minded if she referred to Item 6 on the agenda as this would perhaps help to answer some of Mr. Solohubow's questions about the development of proposed Park lands and complete some of the existing parks. Mr. Reed had planned on giving a brief status report on the Bond propositions and how they will be sold. Sylvia stated that all the Bonds will be sold at one time due to the low interest rates at this time, so therefore the development of some of our pro- posed and existing parks will be quicker. She also explained the Adopt a Park program. Mr. Solohubow asked if a group did adopt the Carr & Chapman Park they would like to be involved in the planning stages of the Park. All agreed that we would be happy to have their participation in the development of this park. Dis- cussion followed. The Board asked Sylvia to please find out if the City has been 3eeded the Carr & Chapman park from Fox & Jacobs. Sylvia gave a brief run down on :he list of priorities that the Board recommended to the City Council in October :or the development of the Master Park Plan. She pointed out that Carr & Chapman 'as the #3 park proposed for development On this plan. After much discussion, r. Solohubow said they may be interested in adopting the Carr and Chapman park, but ould have to check with other neighbors around the area first. Mr. Solohubow asked 1at they would have to do if they agreed to adopt this park. Chairman Orme ex- Lained the procedure, at this point Mr. Solohubow asked to be put on the agenda for Ie next Board meeting for consideration of adopting a park. CONSIDERATION OF RECOMMENDATION FOR AN ADOPT A PARK POLICIES r- , Reed briefly went over the policies with the Board and explained why he feels we ed a policy. Much of what is in this policy are questions that have been asked by ganizations that are interested in Adopting a Park. Discussion followed. Member Igado made a motion that we recommend to the City Manager and City Council approval the Adopt a Park Policies. Seconded by Member Marks. A poll of the Board was -en, the motion passed unanimouSly. r r I - - ---- l- r' Page Three Parks & Recreation Board Meeting January 9, 1985 6. RECEIVE UPDATE ON BOND PROPOSITIONS At this time, Chairman Orme referred to this agenda item in the event Mr. Reed might have something else to add. Mr. Reed briefly explained the proposed develop- ment schedule. He stated that after a discussion with the architects, they feel that we may be able to break ground some time this summer on the Municipal Complex and Recreation Center. If this goes as planned, we should be in the building some- time late spring or early summer of 1986. Chairman Orme asked about the swimming pool. Mr. Reed said he was working on this now and may break ground sometime late spring and it would be doubtful if the pool would be ready for this year. He stated everything was looking real good. Dis- cussion followed. 7. CONSIDERATION OF RECOMMENDATION FOR CITY EMPLOYEE DISCOUNTS ON STEWART CREEK PARK PERNITS Mr. Reed stated that he had taken this before the City Council, but they had tabled it pending recommendation from the Parks & Recreation Board. Member Delgado made a motion recommending approval for City employee discounts on Stewart Creek Park permits. Seconded by Member Cole. A poll of the board was taken and the motion passed unanimously. 8. RECEIVE STATUS ON RECREATIONAL PROGRAMS FOR WINTER Sylvia stated that she had received a request from North Texas Womens Soccer Association to use Turner Street Community Park for their league play on Sunday, and Carney as a back up field. Member Delgado made a motion to approve this request with Member Fortune seconding the motion. The motion was approved unanimously. Sylvia stated that the Winter Schedule will be out on Monday. She said that the Park permits would go to merchants on Thursday morning. 9. ADJOURN Member Marks made a motion to adjourn the meeting at 9:40 p.m. Seconded by Member Cole, the motion was passed unanimously. r r~ r~ \ THE CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 11, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 16th day of January, 1985, at The Colony Public Library, located at 5201 South Colony Boulevard, Suite 540, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes. 3. Citizens Input. 4. Consideration of presentation from Tim Solohubow and neighborhood committee on adopting Carr & Chapman park. 5. Consideration of the P.A.R.D. assuming the management of The Colony Adult Softball League. 6. Consideration of request from Alpha Tau Theta Sorority on waiver of fees for permits for annual Fish Off at Stewart Creek Park. CERTIFICATE I hereby certify that the notice of meeting was placed ,on the front door of City Hall on the 11th day of Ja , 1985, at MINUTES OF THE PARKS & RECREATION BOARD MEETING OF THE CITY OF THE COLONY HELD ON JANUARY 16, 1985 II . I I I 1 I I I I I I 1 I I l ( " l A REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, was called to order at 7:35 p.m. with the following Board members present: Cliff Orme Dee Cole Sara Fortune Joel Harks Chairman Member Membe r Membe r and with Member Delgado absent, however a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent, and Jerry Van-Y, Public Works Superin tenden t. 2. APPROV AL OF MINUTES Member Fortune made a motion to approve the minutes of January 9, 1985. Seconded by Member Marks, the motion was approved unanimously. 3. CITIZENS INPUT The following signed up under Citizens Input to speak: Don Amick, City Councilman, Pat Parson of CYSA, David Bolding for Little League. Chairman Orme went directly on to Item 4 on the agenda as there were 10 people present to speak on that item. 4. CONSIDERATION OF PRESENTATION FROM TIM SOLOHUBOW AND NEIGHBORHOOD COMMITTEE ON ADOPTING CARR & CHAPMAN PARK The following people were in attendance and spoke on this item: Brian Rehders, 4529 Carr Tim Solohubow, 4504 Carr Michael Alley, 4523 Chapman Debbie & Jessie Cooper, 4502 Carr John Edward, 4528 Carr Vivian Kaiser, 4501 Chapman Kathy Edward, 4528 Carr Ben Walser, 4462 Chapman Bill Titterington, 4605 Carr John Aye, 4512 Carr l Tim Solohubow addressed the Park Board on behalf of the committee and showed the Board a preliminary drawing that he and several of his neighbors had drawn up in order to show the type of landscaping, etc., they would like to see in the Carr & Chapman Park. They re~lize that it would not be feasible for them to totally adopt the park, but they would like to have a say so in the planning of the park and would donate trees, and maybe even some of the playground equipment. Some of the things they would like to see at this time are trash cans, more lights, and a general clean-up of the area. Jerry Van-Y assured them he would try to start his crew on cleaning and placing some trash cans in the area. Brian Rehders said his concern is the trash and he would like to see a basketball court, not full size just half court, or something where the older children could play. Chairman Orme at this time showed a letter (attached) from Kerri Wentworth with 21 signatures of neighborhood teens asking for basketball or tennis courts. Mike Alley asked about irrigation and Jerry said he thought that under the Master Plan for parks that a irrigation system was on the plans. Mr. Rehders said that Parks & Recreation Board Meeting Page 2 several of the neighbors had been assured and shown by Fox & Jacobs salespersons that on their (F&J) plan in the sales office, that Carr & Chapman was already shown as a developed park with the exception of playground equipment, and that a park would be there. Discussion followed. Mr. Solohubow said they were real concerned with the low amount of lights in the area. Brian Rehders asked how many signatures on a petition would it take to get additional street lighting. Councilman Amick told them that all they have to do is to attend a City Council meeting and sign up under Citizens Input and state their problem. He went on to tell them that the street lights are under consideration at this time to see if there is a need for additional lights in certain areas. Councilman Amick also stated that the entire council is aware of the need for parks on the western section of Highway 423. Discussion followed. Chairman Orme told the committee to present a drawing of the park at the board meeting on 2/6/85 for the Board's recommendation. This would be passed on to the City Council with the Board's recommendation for City Council's consideration and recommendations. Chairman Orme returned to Item 3 at this time. 3. CITIZENS INPUT J Pat Parson, President of The Colony Youth Soccer Association said he had a few questions to ask at this time concerning the fields. He wanted to know when we thought we might begin crowning the fields at Turner Street Park and why didn't we just close all the fields and do them at one time. Mr. Parson said he was aware that this would be a problem as the league would have to find alternative fields for play. Jerry agreed with Mr. Parson that it would be more economical to do all the fields at once, but his ] concern is the same as everyone in the department and that being a lack of fields for play, even with all four fields open. Hember Marks said he had attended the soccer meeting and they also wanted to know what the schedule at North Colony was for the new municipal building and how many fields would they take. Chairman Orme said that at this point, no one really knew, but hopefully early spring, but no one is sure how many fields this would take at N. Colony Blvd., hopefully no more than 2 and that also means the loss of field space for practice. Sylvia stated that it might be possible to work something out if all the various sports leagues would work together, otherwise it won't work. Discussion followed. At this time, Councilman Amick gave a brief run down on the sale of the bonds. Dis- cussion followed. Councilman Amick recommends that baseball come back before the Board and present field improvements that are needed at this time in the complex and to improve what facilities we have, as well as soccer, and football, with recommendations of what they foresee of improvements on the fields. The Parks Board could then take the recommendations and prioritize them. Councilman Amick also pointed out that a big point for consideration would be the cost of the improvements and he feels that by listing the improvements and prioritizing them, we could have a better grasp of what can be done and how quickly. Mr. Parson said the soccer season starts March 9th and goes for 11 weeks and if at all possible, they would like to see the crowning of Turner Street Community Park started after this season. Discussion followed. Chariman Orme asked if they could meet and get their recommendations together and come back before the Board in February. At this time, David Boulding presented a request from the Little League Association to use the Parks & Recreation offices on Saturdays for registration thru the month of February. Mr. Bolding also stated that he wanted us to know that any help the baseball association could give they would. He went on to explain that the opening day for Little League was April 20, 1985. Discussion followed. Member Cole made a J ] - -- .--- -- Parks & Recreation Board Meeting Page 3 r motion that we approve this request. Seconded by Member Fortune, the motion was approved unanimously. Sylvia stated she would forward this on to the City Council with Board's recommendation of approval. 5. CONSIDERATION OF THE P.A.R.D. ASSUMING THE MANAGEMENT OF THE COLONY ADULT SOFTBALL LEAGUE The following people spoke on Item 5: Jim Drexler, Randy Truelove, and Cheryl Haynes. Sylvia asked Jerry Van-Y to give a brief report on how the B. B. Owens site was progressing as some of the people in attendance wanted to know if the fields would be ready for spring play. Jerry said that the grading had come to a stop because of the wet fields but hopefully in the next two weeks, work would begin to finish grading. Member Marks asked about lighting for the fields. Sylvia told the Board that we have contacted MUSCO to come out and look at the layout of the fields and help us to come up with the proper specs for correct lighting of the fields. [ , Sylvia then addressed the Board and referred to her memo to the Board of 1/15/85. She went over the proposal starting with league fees. She said she had done an area survey as to fees charged in the metroplex. Low to high of $225.00 to $380.00, de- pends on number of teams and number of games played. Sylvia also said that at this time she was not sure whether we would play under U.S.S.S.A. rules or A.S.A. rules, but that as soon as an approval is given by City Council, the department will make a decision on rules. Cheryl Haynes stated that the women would prefer to play under the U.S.S.S.A. rules. Sylvia was asked by Randy Truelove why we were thinking of assuming responsibility of the softball league. She told them that we had numerous requests from players in the league to take it over and feels that if we do take responsibility for the league, it would offer a continuing consistency from year to year and extend the growth of the league. Member Marks asked how the league would be run. Sylvia stated that there would definitely have to be coordination between the City and the softball league board. She said we would probably have a committee made up of the softball board and/or players. All recommendations would be considered as to how.the league would be run. Jim Drexler wanted to know when we proposed to take over the league. Sylvia stated she was not sure because this proposal has to go before the City Council for their recommendation, and also this had not been budgeted for at the beginning of the budget year. Randy Truelove asked why this would delay the City taking over the association. Discussion followed. After discussion, Member Marks made a motion that the Parks & Recreation Department of the City assume the responsibility of the Adult Softball League with the following stipulation: for a team to play in our proposed City sponsored league, at least 60% of the players of each team live or work in The Colony, or pay a $5.00 ~_ resident fee per individual per season. Seconded by Member Fortune, the motion was approved unanimously. The Board asked Sylvia to please pass this recommendation of approval to City Council for their consideration. 6. CONSIDERATION OF REQUEST FROM ALPHA TAU THETA SORORITY ON WAIVER OF FEES FOR PERMITS FOR ANNUAL FISH OFF AT STEWART CREEK PARK r Chairman Orme asked if the Board had any questions, and Member Marks wanted to know if this was for all people who entered the Parks and Sylvia said no, it would just be for the fisherman who enter the tournament. Member Marks made a motion that we recommend approval to City Council to waive the fee for the fishing torunament participants. Seconded by Member Cole, the motion was approved unanimously. Parks & Recreation Board Minutes Page 4 7. ADJOURN A motion was made to adjourn by Member Marks. was adjourned at 9:35 p.m. J Seconded by Member Cole, the meeting ~~ J J r l [ r l THE CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY'3l, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 6th day of February, 1985, at The Colony Public Library, located at 520l South Colony Boulevard, Suite 540, at 7:30 p.m., at which the following will be discussed: l. Call meeting to order. 2. Approval of minutes. 3. Citizens Input. 4. Review proposed Park Plan on Carr & Chapman Park from neighborhood committee. 5. Consideration of Beta Sigma Phi Sororities adoption of Keys & Newton Park. 6. Consideration of recommendations from city athletic organizations on field improvements and priorities. 7. Receive report on the proposed expenditures for park improvement bonds. I ,f , CERTIFICATE I I I I front door - r- -I r I .. l MINUTES OF THE PARKS & RECREATION BOARD MEETING OF THE CITY OF THE COLONY HELD ON FEBRUARY 6, 1985 A REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, was called to order at 7:39 p.m. with the following Board members present: Clif f Orrne Dee Cole Ruben Delgado Sara Fortune Joel Marks Chairman Hember Member Member Member with no members absent, thus a quorum was established. Also in attendance was Sylvia Brantley, Recreation Superintendent, and Jerry Van-Y, Public Works Superintendent. 2. APPROVAL OF MINUTES Member Cole made a motion to approve the minutes of January 16, 1985. Seconded by Member Marks, the motion was approved unanimously. 3. CITIZENS INPUT Councilman Don Amick wanted to advise the Board on the status of the bond rating. He explained what the bond rating was and how important it is and why. Councilman Amick said the higher rating we have means a lower rate of interest on paying bonds back and our rating is a BAA-I, which is good. He further stated that the council has opted to issue all 5 million dollars worth of bonds at one time, however this does not mean we are going to spend all 5 million dollars right away. This is because we made a commitment to the City when the bond issue was put through that there would be a certain tax rate we wanted to adhere to. This means that we will be taking the money from the bond sale, putting it in the bank, and investing it, wherever we can get the best investment returns. Based on the interest rate collected back, we will be using that as interest dollars to pay on our loans which is basically what the bond issue is. Councilman Amick stated that when we start to siphon out money to do our projects under the bond issues, then the interest rate we'll be getting back in to pay against the bonds will start to go down, therefore we have to start alleviating the tax that we discussed. He said they are going to monitor the issuance of bond monies in such a fashion that we do not exceed what has been set up for the tax structure. Council- man Amick further said the bonds have been set up to be issued over a period of time which would be through 1988, and in this way we would not exceed the tax structure that has been set up. It is the intent of the Council to keep its word as far as the tax increase goes. He went on to explain briefly how the bonds will go again stating that he wanted everyone to know that all the bond money would not be issued up front right away, but that all projects on the bond issue would be completed. He added that the Parks & Recreation Board needs to come up with a priority list of needs within the park improvements and park development for the first year. The Parks and Recreation Board will be meeting with the City Council for a joint session on February 18, 1985. 4. REVIEW PROPOSED PARK PLAN ON CARR & CHAPMAN PARK FROM NEIGHBORHOOD COMMITTEE Councilman Amick stated he would like to add something on this item that had been dis- cussed at the council meeting and that he wanted the Board and the residents of that area to know that they feel this park is definitely a priority park. Discussion followed. At this time, Tim Solohubow, spokesman for the residents of the Carr & Chapman Park presented the Board with a plan of how they would like to see the Park developed. Mr. Solohubow thanked Jerry Van-Y and the department for what had been Page Two Parks & Recreation Board Meeting done on the park to date. He also said the "no parking" signs are up and so far everyone is adhering to them. He presented a list of the type of playground equip- ment they would like to see in the park. They will make a copy and return to the Parks & Recreation office sometime next week. Discussion followed. 5. CONSIDERATION OF BETA SIGMA PHI SORORITIES ADOPTION OF KEYS & NEWTON PARK Sylvia told the Board that this group would like to delay this item until the next Parks & Recreation Board meeting in February as they were not quite ready with their presentation. Chairman Orme asked the Board if this would be all right with them. Chairman Orme then moved on to the next agenda item. 6. CONSIDERATION OF RECOMMENDATIONS FROM CITY ATHLETIC ORGANIZATIONS ON FIELD IMPROVEMENTS AND PRIORITIES Councilman Amick spoke for the Little League Associat~on. He stated the fields have been toured to see what improvements are needed and that Jerry has also come up with some additional improvements. Lighting the fields was discussed. Discussion followed. Councilman Amick stated that he and others of the Little League Association feel that once the necessary improvements are one on the field, participation in the league will expand. Sylvia asked Chairman Orme if she might address the Board. She stated that she had spoken to Pat Parson of the CYSA and Mr. Parson said they would like to see all the fields at Turner St. Community Park crowned at one time and would like to see this begin after their spring season. Discussion followed. 7. RECEIVE REPORT ON THE PROPOSED EXPENDITURES FOR PARK IMPROVEMENT BONDS Mr. Reed asked the Board if they would refer to the revised Proposed Expenditure list that Sylvia had given them at the start of the meeting. Basically, Mr. Reed said to start off with, he recommended we do all major improvements to the athletic fields in 1985. Mr. Reed started with Turner St. Comm. Park, and continued with list we had proposed for Board. Mr. Reed stated that some of the monies for Little League complex will actually come out of Jerry Van-Y's operating budget this year. Dis- cussion followed. After much discussion on the Proposed Expenditure list for park improvement bonds, the Board members decided they would tour the parks and get back to Mr. Reed with their recommended suggestions to the City Council for joint meeting on February 18, 1985. Board members will meet at 4:00 p.m. on Monday, 2/11/85, at the Parks & Recreation office. 8. ADJOURN Member Marks made a motion to adjourn the meeting at 9:20 p.m. Seconded by Member Cole, the motion was passed unanimously. ~1&~ J ] l L.; r~ [ r , THE CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 15, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a SPECIAL SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 18th day of February, 1985, at The Colony Fire Station #2, located at 5576 North Colony Boulevard, at 7:00 p.m. at which the following will be discussed: 1. Call meeting to order. 2. Consideration of Proposed Park Improvement Bond Expenditures. 3. Joint Work Session with City Council at City Hall. CERTIFICATE I hereby certify that the notice of meeting was of City Hall on the 15th day of Februar , 1985, front door r~ l L ,...... I '" THE CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 15, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 20th day of February, 1985, at The Colony Public Library, located at 5201 South Colony Boulevard, Suite 540, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes. 3. Citizens Input. 4. Consideration of presentation from the Beta Sigma Phi Sorority to adopt the Keys & Newton Park. 5. Receive update on B. B. Owens. 6. Discussion of joint work session with City Council held on 2/18/85. 7. Meeting adjourned. CERTIFICATE I hereby certify that the notice of of City Hall on the 15th day of Fe front door [~ [ MINUTES OF THE PARKS & RECREATION BOARD MEETING OF THE CITY OF THE COLONY HELD ON FEBRUARY 18, 1985 r l., A SPECIAL SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:10 p.m. with the following Board members present: Cliff Orme Sara Fortune Joel Marks Chairman Member Member Also in attendance were Steven A. Reed, Director of Community Services, and Sylvia Brantley, Recreation Superintendent. Mr. Reed pointed out changes in Bond expenditures on Turner St., mainly on crowning the fields. Total figures was raised to $56,500. Discussion followed. North Colony - cut back $5,000 due to Jerry Van-Y using line item out of operating budget 84-85. Perryman Park - $10,000 Carney Soccer - eliminated $5,000 Totall cut out Squires Park - $7,500 due to lowest priority. T P & L Exercise trail reduced $5,000. Chairman Orme asked if we were going to do anything on south side of Turner St. Park. Discussion followed. Member Fortune wanted to know if any of us had seen the park in Carrollton on Valley- view Lane between Josey and 1-35 (playground equipment) as she said she would rather see that type of equipment instead of one piece of wooden equipment. Discussion followed. Member Fortune picked up information on storage building. Mr. Reed also gave Board Members a copy of program (architects) FRS. At this time, 7:35 p.m the meeting was recessed to City Hall to meet jointly with the City Council. [~ [ ~ MINUTES OF THE PARKS & RECREATION BOARD MEETING OF THE CITY OF THE COLONY HELD ON FEBRUARY 20, 1985 l _ A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:36 p.m. with the following Board members present: Cliff Orme Dee Cole Joel Marks Sara Fortune Chairman Member Member Member Also in attendance were Janice Carroll, City Manager, Steven A. Reed, Director of Community Services, Sylvia Brantley, Recreation Superintendent, and John Firestone of FRS. 2. APPROVAL OF MINUTES. Member Cole made a motion to approve the minutes of February 6, 1985. Seconded by Member Marks, the motion was approved unanimously. 3. CITIZENS INPUT. None 4. CONSIDERATION OF PRESENTATION FROM THE BETA SIGMA PHI SORORITY TO ADOPT THE KEYS AND NEWTON PARK. Debbie McDaniel, Service Committee Chairman of the City Council for the Beta Sigma Phi Sorotity, and Sherry Campbell were present. Debbie McDaniel made a presentation to the Board stating they would like to adopt the city park of Keys and Newton or Augusta Street Park. The aevelopment plan for the 1st & 2nd year, install sprinkler system and begin landscaping such as trees, shrubs, and flower beds. 3rd & 4th years - continue landscaping, install playground equipment such as swing set and merry-go-round, power center, and other structural equipment such as picnic tables and benches. 5th year - completion of all the above and maybe lighting the park. Proposed development is contingent upon funds available and a water tap at the park site. Of the 2 parks, Augusta Street Park would be the primary choice should it become available. Sylvia Brantley stated that at the time the sorority first came before the Board, they were interested in the Augusta Street Park but were told that site might be a possible future middle school site, so another site was selected at Keys & Newton. After dis- cussion, Debbie said that the sorority would like to stay with the Keys & Newton Park, adding that a fund raiser was already underway. II A motion was made by Member Cole to recommend approval to the City Council for their consideration of the Beta Sigma Phi Sorority adopting the Keys & Newton Park for development. Seconded by Member Marks, the motion was approved unanimously. I I I I I . r Sylvia addressed the Board and asked if they might go to Item 6 on the agenda before Item 5. 6. DISCUSSION OF JOINT WORK SESSION WITH CITY COUNCIL HELD ON 2/18/85. Janice Carroll, City Manager, introduced John Firestone of the FRS architectual firm, and suggested we go over each page of the Architectural Program for the recreation center and this way if there are any questions or comments the .Board would like to make or ask, they could do so as each section is discussed. Member Marks asked if Page 2 Parks & Recreation Board Minutes the kitchen area would be adequate for the city, as he brought up some comments that had been made by some of the residents at the Joint Work Session with Council on 2/18/85. Mr. Firestone said when he met with staff in a planning session, his thoughts on the kitchen were it was primarily to be used as a place for teaching classes and for warming food. He presented the Board with a list of commercial equipment, and a price list of approximately $35,000 to equip a kit- chen as we are now talking about. At this point, Member Marks said he would like to remind everyone that this is a recreation center and not a community center. Steve Jungman, a resident of The Colony, asked if he might be able to suggest a possible solution. He recommends we do not put the kitchen equipment in when building is built, but leave space for it and let some of the organizations of The Colony donate some of this equipment. A general discussion followed. ] Member Marks had a question on the office space of the Recreation Supervisor's office and feels it should be in City Hall. A discussion followed with the Board agreeing with Sylvia and Steve that her office should be in the recreation center, especially since her department works so closely with the sports associations, and implementation of programs with various organizations that are directly related to the Recreation Department. Mr. Firestone explained the sizing of the lobby and stated we may possibly have 2 to 3 entrances in to this area, and possibly may want to put a couple of water fount- a1ns and a public telephone there. Discussion followed. Chairman Orme recommended that we continue with the viewing of the program book as we still had a lot of area to cover. ] It was recommended the same amount of lockers be put into the women's locker room as in the men's locker room. Member Fortune wanted to know why a concrete floor finish would be in the weight room and Mr. Firestone stated a concrete finish was indicated because of the use of free standing weights, but this could be changed if desired. Discussion followed. Mr. Gary Herman of The Colony Youth Organization, asked if there would be adequate electrical outlets in the gym area as they have run into a problem in using the gyms at the schools in not having adequate wall outlets. Mr. Firestone said he could see no problem with making sure we had adequate electrical outlets in the gym area. Member Cole asked what type of equipment was included in the gymnasium and Mr. Firestone said that bleachers, basketball goals and backboards, and permanent ~leeves would be installed in the gym for volleyball. Discussion followed. Ms. Carroll said she feels there will be another joint session with the council to go over the programming again after the Board has had the opportunity to review this architectural program. At this time, Chairman Orme asked the Board members if they felt like we needed another work session to further study this program. All Board members agreed they did not need another work session among themselves as any questions and concerns they had were answered by Mr. Firestone and Ms. Carroll in this meeting, and they would be ready to meet in a joint session with the City Council at their desire. A short recess was taken at this time, after which Chairman Orme called the meeting back to order. Member Marks said he would like to say something in reference to the recreational facilities before any recommendations are made. He said he would like to see the center built right since so much money will be tied up in it and if we are going to do it, do it the right way. Member Cole stated she is tired of seeing a piece meal job done, and no patching or half-way finish something. A dis- cussion followed. All Board Members were in agreement with Member Cole's statement. ] l l ' r l ~ Page 3 Parks & Recreation Board Minutes A motion was made by Member Cole to approve the FRS Architectural Program for the proposed recreation center with the exception of the kitchen area, which means if the kitchen equipment is not included as part of the original contract, and is left to be installed at a later date as a donation from an organization, or an individual, with city staff approval, then all kitchen equipment is to be on location and of 'the same colors, and installed prior to recreation center being opened. Seconded'by Member Marks, the motion was approved unanimously. 5. RECEIVE UPDATE ON B. ~. JWENS. Mr. Reed stated he wanted to let the Board know what has been going on with this project. He stated all the excavating was through on the site and that all work was finished on Friday, February 15, and that on Monday, grades had been shot. He went on to briefly explain he and Sylvia had been meeting with various light- ing firms and had met with a landscape marketing consultant, who was preparing a proposal for a complete turnkey job, which would include everything being con- tracted out. Discussion followed. Mr. Reed presented a proposal to move the Frisbee Golf course from the Turner Street Community Park to the B. B. Owens site. General discussion followed. At this time, Mr. Reed asked us to return to Item 6 on the agenda as he would like to discuss some of the monies allocated on proposed bond expenditures. General discussion followed. A motion was made by Member Cole to recommend to City Council that we move the Frisbee Golf Course and proposed monies of $6,000 from the Turner Street Community Park for same and locate it in the B. B. Owens site, and since the $23,000 allocated for grade work at the B. B: Owens site would be paid out of a con- tingency fund, delete it, along with the $5,000 for replanting of grass at B. B. Owens site, and move to the North Colony Complex for future development, making a total of $28,000 to be put into the North Colony Complex, and adding $2,500 to Perryman Park. Seconded by Member Marks, the motion was approved unanimously. Mr. Reed also told Board Members to remove the $7,500 for the Carr & Chapman Park as most of this was being done now. Discussion followed. 7. MEETING ADJOURNED. A motion was made by Member Marks to adjourn the meeting. Seconded by Member Cole, the motion was approved unanimously at 10:20 p.m. ~ I L_ THE CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 1, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 6th day of March, 1985, at The Colony Public Library, located at 5201 South Colony Boulevard, Suite 540, at 7:30 p.m. at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes. 3. Citizens Input. 4. Consideration of a Ordinance on the Prohibiting of Alcohol on Athletic Fields. 5. Review of Revised Proposed Park Improvement Bonds. 6. Receive update on park improvements and athletic fields. 7. Adjourn meeting. ( ~ l~ r~ I CERTIFICATE I L ~ I hereby certify that the notice of meeting was placed on the front door of City Hall on the 1st day of March, 1985, ~.m. ~ECRETARY G l : [ [ ~ MINUTES OF THE PARKS & RECREATION BOARD MEETING OF THE CITY OF THE COLONY HELD ON MARCH 6, 1985 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:40 p.m. with the following Board members present: Cliff Orme Dee Cole Ruben Delgado Sara Fortune Joel Marks Chairman Member Member Member Member Also in attendance were Jerry Van-Y, Public Works Superintendent, Sylvia Brantley, Recreation Superintendent, and Steven A. Reed, Director of Community Services. 2. APPROVAL OF MINUTES A motion was made by Member Marks to approve the minutes of February 20, 1985. Seconded by Member Fortune, the motion was approved unanimously. 3. CITIZENS INPUT Mr. Steven A. Reed signed up under this item and read a letter he had received from Edwin L. Cox, Jr., Chairman of The Texas Parks & Wildlife Commission. Mr. Cox was asking for the support of the Local Park Fund endeavor to get the dedication of the one- cent cigarette tax dedicated to the Local Park Fund. Mr. Reed explained that this particular fund was most important in the Parks & Recreation field, as park grants such as the one The Colony received for development of parks, came from this. He encouraged all members to support this. Discussion followed. 4. CONSIDERATION OF A ORDINANCE ON THE PROHIBITING OF ALCOHOL ON ATHLETIC FIELDS. Mr. Reed presented this ordinance to the Board for their consideration and pointed out that this has not been presented to Council for their approval. Member Delgado wanted to know in the section on Athletic Field Definition, if alcohol was excluded from benches and spectator areas. Mr. Reed said yes, it did exclude the bleachers and parking lot, and that it only pertained to the playing field itself. General discussion followed. Member Marks made a motion that approval of this ordinance be recommended only with the following changes: Section 1: Athletic field: any field located in the City which is designated an athletic field by the Director of Parks & Recreation, which fields shall include stands or bleachers, any dugouts, sideline areas or any areas which may actually have athletic play conducted thereon, such athletic play including but not limited to football, soccer, baseball and softball. Add to Section 2-under new subsection 19-"no glass containers allowed within athletic facilities". Seconded by Member Delgado, the motion was approved unanimously. 5. REVIEW OF REVISED PROPOSED PARK IMPROVEMENT BONDS. Chairman Orme asked Mr. Reed if he would like to review this item with the Board at this time. Member Fortune asked Mr. Reed if we had the figures on the watering of the Turner Street, B. B. Owens, and N. Colony Complex. Steve then gave the figures for Turner St. Park at $5,200.00, for B. B. Owens, $2,600, and N. Colony Complex, $2,600. He feels that for most of the other area parks, we can figure about $175.00 per acre. Discussion followed. Member Cole asked about the possibility of using the old well as the B. B. Owens site. Mr. Reed said that he is not sure just how expensive it would be to have the well redrilled, but that he would check into it and get some exact cost. Discussion followed. Chairman Orme recommended that we look at the first 3 parks on the proposed expenditures for the park improvements, since we are to meet with the City Council in a joint work session on 3/11/85. He asked Mr. Reed to please go over the ------ -- . - - - -- --.-- P age Two Parks & Recreation Board Minutes ~ ' schedule item by item, starting with Turner'St. Member Fortune asked if the Council had a problem with the fee for the planning of bid specs, and preparing grade plans. Chairman Orme said he felt the Council had some concerns in this area. Member Delgado said he feels that Engineering is important in that we know' exactly what we are doing. Discussion followed. Mr. Reed informed the Board that he had spoken with Victor Baxter of Schrickel Rollins and they recommended that we slope the fields at Turner Street in- stead of crowning. Discussion followed. B. B. Owens site - Again the big concern with this park is the fee for the preparation of master plan and bid specs. Member Delgado asked exactly what the Engineering firm would be doing for $13,000. Mr. Reed said they would be preparing a master plan for the entire 20 acre park, not just ball field plans. This would include preparing all construction plans for lights, specs, sprinklers, paving parking lots, etc. Discussion followed. Member Fortune had SOme concerns on the Frisbee Golf Course, she was worried about putting $6,000 in something of this nature with the course being in such an out of the way area, her concern is on the vandalism. General discussion followed. N. Colony Complex- Board briefly ~ent over this item with no real concerns on what has been allocated for this park. Mr. Reed said that we may put some more money into this park if needed. Discussion followed. Chairman Orme with Mr. Reed's assistance, continued with the items on proposed expenditures. Board had no questions on remaining items, but did have discussion on some of the items. 6. RECEIVE UPDATE ON PARK IMPROVEMENTS AND ATHLETIC FIELDS. Jerry Van-Y gave a brief report on said the complex was ready to go. fields. He said the only thing we followed on practice being allowed the departments work on the North Colony Complex, he All the fencing was in and clay had been spread on the had to do was put in sprinkler system. Discussion on playing fields. ] 7. ADJOURN MEETING. Motion was made by Member Fortune to adjourn the meeting. Seconded by Member Cole, the meeting was adjourned at 9:00 p.m. ~~ '" C11f r , C a1rman ./ Superintendent J r- , - r- ; r- I I I THE CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 14, 1985 I. TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 20th day of March, 1985, at The Colony Public Library, located at 5201 South Colony Boulevard, Suite 540, at 7:30 p.m. at which the following will be dis- cussed: 1. Call meeting to order. 2. Approval of minutes. 3. Citizens Input. 4. Discussion of Joint Work Session with City Council Held on 3/11/85. 5. Update on parks. 6. Update on Chili Cook-off. 7. Adjourn. CERTIFICATE I hereby certify that the notice of door of City Hall on the 15th da the front p.m. I I I 'I I I I I I I I I -- -- .,-... I ! MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 20, 1985 A REGULAR SESSION of the Parks and Recreation Board of The City of The Colony, Texas, was called to order at 7:34 p.m. with the following Board members present: Cliff Orme Dee Cole Ruben Delgado Sara Fortune Joel Marks Chairman Member Member Member Member 2. APPROVAL OF MINUTES. Also in attendance was Steven A. Reed, Director of Community Services. A motion was made by Member Fortune to approve the minutes of March 6, 1985. Seconded by Member Cole, the motion was passed unanimously. 3. CITIZENS INPUT. None 4. DISCUSSION OF JOINT WORK SESSION WITH CITY COUNCIL HELD ON 3/11/85. r Chairman Orme turned this over to Mr. Reed. Mr. Reed briefly explained to the Board that after our joint session with the Council that Bridgefarmer and Associates would be putting together some cost estimates on the B. B. Owens site, Turner St. Park, Bridges Park, North Colony Complex, and Stewart Creek Park, directed by City Council. Mr. Brown of Bridgefarmer & Associates, has been out and visited all of the aforementioned parks. Mr. Reed then said that the engineers will Come back to us with a preliminary cost breakdown and go over this with staff, it would then come back before the Parks & Recreation Board for review and then to Council. Discussion followed. Mr. Reed said that perhaps the Board would like to go over the Parks in question. Board members agreed with this and proceeded to discuss each Park. All Board members agreed that we wait for an in depth discussion until we get the recommendation from the engineers. Member Marks said that at this time since we were discussing parks, that he had received a call from a member of The Colony Jaycees asking for a $30.00 donation for the Dave Cowan Park to purchase equipment. Mr. Reed stated that this had been brought to our attention and that Sylvia had called the President of the Jaycees and advised him that the Jaycees should try to get Some type of publicity out on this as she had several calls asking about this also. Discussion followed. Chairman Orme recommended that we move Perryman Park up on the list of prior1t1es for parks. Member Cole said she would like to see more landscapping there. Member Fortune agreed and added that we might try to put in some big trees and different playground equipment. Discussion followed. r A recommendation was made that $5,000 more be put into the Perryman Park making this a total of $17,500 for this park. A motion was made by Member Cole to recommend to City Council that we put $5,000 more into Perryman Park making this figure a total of $17,500 to replace playground equipment and do more landscaping and move up the date to summer of '85. Seconded by Member Delgado, the motion was passed unanimously. A brief discussion was held on the Stewart Creek Park. - ~ rF Page Two Parks & Recreation Board Minutes 5. UPDATE ON PARKS. Steve told the Board that all the playground equipment had been ordered for the Carr & Chapman Park. He al~o explained that we are in the process of getting bids for a sprinkler system for this park. Mr. Reed said that all of the work has been completed at the North Colony Complex; Discussion followed. 6. UPDATE ON CHILI COOK-OFF. Steve informed the Board the date has been set for the Chili Cook-off on the 15th of June. The Police Department will be co-sponsoring this event with the Parks & Recreation Department. Discussion followed. 7 . ADJOURN. A motion was made by Member Marks to adjourn the meeting. Seconded by Member Delgado, the meeting was adjourned at 8:10 p.m. ~ ~ ] J 1'-" I I , ~ . r r t .1 THE CITY OF THE COLONY DENTON COUTNY, TEXAS MARCH 28, 1985 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 3rd day of April, 1985, at The Colony Public Library, located at 5201 S. Colony Blvd., Suite 540, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes. 3. Citizens Input. 4. Review of Park Bond Fund Expenditures. 5. Consideration of request to construct radio controlled car racing Course at Turner Street Park. 6. Update on Recreation & Parks. 7. Adjourn meeting. CERTIFICATE I hereby certify that the notice of meeting was placed on the front door of City Hall on the 29th day of March, 1985, at 5:00 p.m. ----- - -- --