HomeMy WebLinkAbout3rd Quarter(July-September)
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THE CITY OF THE COLONY
DENTON COUNTY, TEXAS
JULY 6, 1984
TO ALL INTERESTED PARTIES:
Notice is hereby given of a REGULAR SESSION of the Parks and Recreation
Board of The City of The Colony, Texas, to be held on the 11th day of
July, 1984, at The Colony Public Library, located at 5201 South Colony
Boulevard, Suite 540, at 7:30 p.m.) at which the following will be discussed:
1. Call meeting to order.
2. Approval of minutes of the June 6, 1984, Regular Scheduled Meeting.
3. Citizens Input.
4. Review proposal from David Cassidy and Pat Geary of Boy Scout Troop
#226 on adopting a park for development.
5. Review presentation from Bob Chandanias on the Fun Fest.
6. Update on Recreation and Parks.
a. Softball fields.
b. Summer Programs.
c. Special events "New Games Day" July 20, 1984.
d. Update on Stewart Creek Park.
7. Any other matters that may come before the Board.
8. Review of Park Master Plan.
9. Adjourn.
CERTIFICATE
I hereby certify that the above notice of meeting was placed on the front door
of City Hall on this 6th day of July at 5:00 p.m.
Sharon E. Sebera, Deputy City Secretary
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,MINUTES OF THE PARKS & RECREAT.__l~ BOARD
OF THE CITY OF THE COLONY
HELD ON JULY 11, 1984
A REGULAR SESSION of the Colony Parks & Recreation Board of The Colony, Texas was called
UL to order at 7:35 p.m. with the follow~ng members present:
r Cliff Orme Chairman
Dee Cole Member
Doug Megredy Member
Ruben Delgado Member
Sarah Fortune Member
and with no members absent; thus a quorum was established. Director of Community Services,
Steven A. Keed was also present.
2. Approval of minutes of June 6, 1984 meeting
Member Megredy made a motion to approve the minutes of June 6, 1984. Seconded by Member
Delgado, the motion was passed unanimously.
3. Citizens Input
Chairman Orme moved to Item 4 on the agenda as Councilman Long was not present at th1s t1me
to make a presentation on Town Lake and the Athletic Complex off of Hwy. 423.
4. Review proposal from David Cassidy and Pat Geary of Boy Scout Troop #226 on adopting
a park for development
C Pat Geary of the BOY. Scouts was in attendance and presented Board members with a preliminary
layout of the Park they would like to adopt as "Scout Park". This park is located off of
North Colony and Lat1mer Circle. They would put in items such as picnic tables, benches,
J and playgronnd eqnipment. Mr. Geary asked if the Board wonld consider waiting nntil Jannary
for a Master Plan of the Park area as the scouts felt like they needed this alloted time to
survey the proposed park in order to make a detailed drawing of what and how they would like
to develop the park. Mr. Geary also wanted to know if the City could set up a separate
account for a Park fund, in order for donations to be made and accepted for this particular
park. The Board asked if Sylvia would check into this. After discussion, Mr. Geary said
that the Scouts would really like to have this particular park, and they hope the Board
will recommend this park be designated as Scout Park.
5. Review presentation from Bob Chandanias on the Fun Fest
Bob Chandanias presented a layout ot the up-coming "Fun Feser for the Board to review. He
went over the itinerary for the days events. Bob stated that Mack Dennis, Assistant
Principal of the L.H.S. Was going to talk to Mr. Sweringer, Principal of Griffin Middle
School, to see if they could use the oval tract at the school for the "Mini" olympics. Bob
also asked about the availability of electricity at the park. Jerry Van-Y explained that
power is available at the concession stand, but would not be enough for any surrounding
concessions. A suggestion was made that small portable generators be used for power. Mr.
Chandanais stated he would get in touch with someone at the TP & L office to check into
the possibility of getting more power in the area. He then introduced Mary Ellen Beale who
will be in charge of reservations for booths. Mrs. Beale told the Board that there would
[not be a charge for booth rental, but reservations needed to be made in order to discourage
,duplications. D~scussion followed, after which Member Megredy made a motion to recommend
approval for the "Fun Fest" sponsored by Holy Cross Catholic Church to be held on October
_5th and 6th at the Bridges Park w~th the follow~ng stipulations: (1) no power will be
provided by the City, (2) any noise producing equipment, i.e. music, portable generators,
etc., be shut off at 10:00 p.m. on Friday evening and not be started any earlier than 10:30
a.m. on Saturday morning. Seconded by Member Delgado, the motion was passed unanimously.
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I Parks & Recreation
5. Continued
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./Mr. Orme asked Bob if he would COme back at the Septebmer 5th meeting to bring the Board
up to date and he stated he would be delighted to.
Board Meetings
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3. Citizens Input
I Chairman Orme at this t~me returned to Item 3 on the agenda and introduced Councilman Long.
Councilman Long has been working with the Corps of Engineers on Town Lake and athletic com-
plex on Highway 423. He told the Board he has been talking to Gary McKean of the Corps who
stated the biggest problernwe had with trying to put athletic fields on the Corps property
was "over coming" the Hydrology Department, their concern being altering the contour of the
land. Secondly, they want to see a plan (no conceptual plans). Corps want specifics on
elevation contours at these levels, 537, 549, and 522. Thirdly, the road work - the Corps is
. concerned about erosion. Councilman Long continued to explain the steps the Board needs to
1.1 take in preparation for presenting a plan for athletic complex on the Corps property. He
' then went on to the Town Lake Park and said there are two phases of th~s park we need to do;
(1) contour - build a dam above the Corps property, ~ of dam on city property and ~ on Corps
property at the 537 level. We need to shoot contours. Councilman Long recommended that we
contact the Soil Conservation Service CS.C.S.) of Denton, they have been here before and
jCOUld possibly give us a lot of useful information, (2) Contact the Parks and Wildlife
Department as it could work out they would give us some assistance. They somet~mes use small
lakes to stock w~th fish and may provide some funds to help with this. Councilman Long said
he feels both plans are conceivable and he would be happy to help any way he can if the Board
so desires. There is a lot of work to be done but it can be done. Discussion thereafter
,followed. Member Megredy requested the staff to contact registered surveyors and get esti-
mates for topographic survey.
6. Update of Recreation and Parks
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a. Softball Fields - Mr. Reed gave an update on softball fields. Fields are no longer there,
Jerry and maintenance crew have removed all fencing, back stops, and with the assistance of
'TP & L, all lighting has been removed. High School grading has started. Mr. Reed said that
the City Council approved the layout of the new softball fields for the B.B. Owens site the
I Board recommended. Member Megredy asked if the Board would have an opportunity to view plans
before final approval was given. Mr. Reed assured the Board that once the plans are com-
pleted on the softball fields, he would present them to the Board, and then to the City
Council. Mr. Reed also stated that Hal Jones and Herschel Lindley are working to put together
cost estimates on the dirt work. Sylvia also informed the softball league that it would have
to be a "day league" play for fall. Discussion followed.
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b. Summer Programs - Sylvia said all programs are going well and many are nearing an end
for summer. Day Camp is larger than it has been for the last three years. The counselors and
Day Camp Directors are doing an excellent job. Sylvia also gave a brief report on the Chili
cook-off. She stated the th~rd computer program is getting ready to start.
Ic. Special events "New Games Day" July 20, 1984 - Sylvia br1efly explained a little about
the "New Games Day". She said that Elise Knox will be the coordinator of this event. Member
Delgado asked what would be going on. Sylvia said it would be .board games, "mini" olympics
such as sack races, relays, etc.
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Id. Update on Stewart Creek Park - Jerry Van-Y gave a brief report on park conditions. He
'said collections are up this year and that gate collections are averaging approximately
$400.00 - $500.00 for a regular weekend, and $~OO.OO to $1,000.00 for a Holiday weekend. He
went on to explain that after the 4th of July, ~t took seven men at the park to clean up, and
he would like to propose to some of the organizations in The Colony to perhaps consider
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Parks & Recreation Board minutes
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helping the Parks & Recreation Department out after a holiday as a service project. Mr.
~ Geary said he would bring this up at one of the scout meetings. Jerry gave a brief report
on other park areas and also said that the soccer associat~on would like to add a few more
sprinkler heads to the existing ones at Turner Street Park. Discussion followed.
7. Any other matters that may come before the Board
1. Member Megredy made a recommendation to the Board that he would like to see plaques of
appreciation awarded to the boys who built the gazebo at Historical Park, Lions Club Park,
and the ticket booth at the entrance to Stewart Creek Park. The Board would like to see
this done at a City Council meeting and have the Board present the plaques. Chairman Orme
asked Sylvia to check and see when we can get this on the agenda.
2. Sylvia presented the Board with a letter from the North Texas Womens Soccer Associat~on
requesting the use of Camey soccer f~eld on Sunday afternoons for their fall season of play.
Member Delgado made a motion to approve the request. Seconded by Member Megredy, the motion
was passed unanimously.
8. Review of Park Master Plan
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Mr. Reed showed the Board the preliminary Master Plan that he received from Schrickel and
Rollins. He pointed out the pedestrian access easement which would link every park, and
proposed park within the City. He suggested th~s plan could be done in sections over a
period of years, as it is a 5-10 year plan. Lengthy discussion followed. Member Delgado
asked if the Board could get a copy of this plan, and Member Megredy suggested a work session
in order for the Board to have time to review and comment. Chairman Orme asked Sylvia to
schedule a work session for the 25th of July.
The Board asked Sylvia if she would get in touch with the Jaycees and ask them to attend the
meeting in August and present the Master Plan for Dave Cowan Park as many of the members have
not seen the plan and learn of any updated plans the Jaycees may have for Dave Cowan.
9. Adjourn
A motion was made to adjourn the meeting at 9:25 p.m. by Member Cole. Seconded by Member
Fortune, the motion was passed unanimously.
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THE CITY OF THE COLONY
DENTON COUNTY, TEXAS
JULY 20, 1984
10 ALL INTERESTED PARTIES:
Notice is hereby given of a WORK SESSION of the Parks and Recreation
Board of The City of The Colony, Texas, to be held on the 25th day of
July, 1984, at The Colony Public Library, located at 520l South Colony
Boulevard, Suite 540, at 7: 30 p.m., at which the following will be
discussed:
1. Call meeting to order.
2. Review and work on Master Plan for Parks.
3. Adjourn.
CERTIFICATE
I hereby certify that the above notice of meeting was placed on the front door
of City Hall on this 20th day of July at 5:00 p.m.
Janet Gadd, City Secretary
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MINUTES OF THE PARKS & RECREATION BOARD
OF THE CITY OF THE COLONY
HELD ON JULY 25, 1984
A WORK SESSION of the Parks & Recreation Board was called to order at 7:40 p.m. by
Acting Chairman Megredy, in the absence of Chairman Orme, with the fallowing members
present:
Dee Cole
Rubing Delgado
Sarah Fortune
Doug Megredy
Member
Member
Member
Member
and with Chairman Cliff Orme absent, however a quorum was established.
2. Review and Work on Master Plan for Parks.
After reviewing the preliminary park development plan, Member Megredy and the board
decided to discuss the plan on a park to park basis and recommended improvements and
deletions as follows:
1) Keys & Newton Pocket Park - Everything that is on architectrs drawing
with the exception of the tennis courts. Do not recommend courts, due to
no parking facility and not enough room to allow for one.
2) Augusta Pocket Park - Leave as is with the exception of multi-purpose
courts, other then to designate for basketball and volleyball courts
(~ courts), also regrade and add tennis courts here, as park being next
to Stewart Creek School and parking would be available thru the use of
school parking lot.
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3) Carr & Chapman Pocket Park - To leave as designed on plans.
4) N. Colony Blvd. & Ragan Rd. - Board would prefer to see this left as a
nature trail, possible town lake development.
5)
Dave Cowan Park - Continue to let the Jaycees develop and suggest to them
to add shrubs, trees and possibly irrigation.
6)
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B. B. Owens Property' - Recommendation to accept per design, with only 2
lighted fields, restroom/concession stand, 5-6 picnic stations with a
shelter, paved parking, and in the wooded section a jogging/exercise trail,
and stock pond with fish.
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Turner St. Park - Delete proposed tenn~s courts, add shelter and storage
building, clean up wooded area and make a Frisbee golf course, p~ve parking
lot, add additional playground equipment and picnic stations. R~plant trees
around existing concession stand, and light one soccer field.
8)
Turner St. South - Delete everything proposed with the exception of a parking
lot to take the overfloow of cars off of Turner St. Park for soccer games.
Otherwise leave as a nature trail.
9)
North Colony Blvd. Park - Leave as built with the exception of dividing
easement into (3) parks and change the name of existing North Colony Blvd.
Park that is on Taylor St. to "Taylor St. Park", otherwise leave area for
residents to use fields as a non-organized athletic field. The section along
Squires rename to "Squires Park", plant trees, small playground equipment,
and add picnic tables and benches. Add irrigation.
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Parks & Recreation Board Minutes
10) Pocket Park (Slay & Baker) - Name park "Baker St. Park" and develop as
proposed on Master Plan.
11) Bridges Park - Board recommends deletion of the softball field and additional/
playground equipment. Otherwise develop as proposed and add 4 tennis courts,
2 with lights and windscreen. Add 1 municipal swimming pool with adjacent
restrooms/concessions, along with picnic area with tables and benches.
l2) Hike & Bike Trail - Leave as proposed on plan except add exercise equipment.
l3) Perryman Park & Historical -Continue to develop if we get Fire Station 1 as a
community building.
14) TP & L Easement - Improve jogging trail by adding exercise stations, but
not to make it a concrete trail.
15) Lions Club Park - Continue to let Lions Club develop park and recommend they
plant trees on the Nash St. side along with adding more picnic stations, but
deleting the sidewalk around existing pond. Otherwise recommendations be
made to club as proposed on drawing.
16) Future Athletic Site - As proposed on drawings but have 3 fields lighted and
add a storage building to be used by all athletic groups and the maintenance
department. Also add a shelter. Discussion followed concerning possibly
adding a cross over park.
17) Latimer Circle Pocket Park - Recommended this park be adopted by the Boy
Scouts and be named "Scout Park" and be developed as proposed by scouts and
as shown on drawings.
After lengthy discussion, Member Megredy recommended we provide more power in the parks.
This will help in providing electrical when Special Events are held, etc. Discussion
followed. Acting Chairman Megredy asked that we bring this up again on the August 1
meeting in order that Chairman Orme be given an opportunity to view and make his
recommendations.
3. Adjourn meeting.
A motion was made by Member Megredy to adjourn the meeting at 9:00 p.m. Seocnded by
Member Cole, the motion was passed unanimously.
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THE CITY OF THE COLONY
DENTON COUNTY, TEXAS
JULY 27, 1984
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TO ALL INTERESTED PARTIES:
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Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of
The City of The Colony, Texas, to be held on the 1st day of August, 1984, at
The Colony Public Library, located at 5201 South Colony Boulevard, Suite 540,
at 7:30 p.m., at which the following will be discussed:
l.
Call meeting to order.
2.
Approval of minutes from the Emergency Session on June 28, Regular
Session on July 11, and Work Session July 25, 1984.
3.
Citizens Input.
4.
Consideration of request from Colony Youth Soccer Association for:
a. Use of Concession Stand.
b. Waterway for drainage.
c. Erecting signs banning glass containers and alcholic beverages.
d. Various field use for scheduled games.
e. Porta-potties.
f. Marking of fields.
5. Review preliminary layout of softball fields.
[ 6. Review Park Master Plan.
7. Park & Recreation Update
8. Any other matters that may come before the Board.
9. Adjourn.
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CERTIFICATE
I hereby certify that the notice of meeting was placed on the front door of
city Hall on the 27th day of July, 1984, at 5:00 p.m.
Janet Gadd, City Secretary
MINUTES OF THE PARKS & RECREATION BOARD
OF THE CITY OF THE COLONY
HELD ON AUGUST 1, 1984
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A REGULAR SESSION of the Parks and Recreation Board of The Colony, Texas, was called
to order at 7:35 p.m. with the following members present:
Cliff Orme
Dee Cole
Rubin Delgado
Sarah Fortune
Doug Megredy
Chairman
Member
Member
Member
Member
and with no members absent, thus a quorum was established. Sylvia Brantley, Recreation
Superintendent, and Jerry Van-Y, Public Works Superintendent were also present.
2. Approval of minutes from the Emergency Session on June 28, Regular Session
on July 11, and Work Session on July 25, 1984.
Member Megredy made a motion to approve the minutes of June 28 and July 11, and tabled
the minutes for the July 25 Work Session as they have not been prepared. Seconded by
Member Delgado, the motion was passed unanimously.
Chairman Orme moved to Item 4 on the agenda and stated he would come back to Item 3
since Mark Spittel, a citizen of The Colony would like to have some input On the lay-
out of the softball fields. His residence is directly located across from the new fields.
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4. Consideration of request from Colony Youth Soccer Association for:
a. Use of concession stand
b. Waterway for drainage
c. Erecting signs banning glass containers and alcohlic beverages
d. Various field use for scheduled games
e. Porta-potties
f. Marking of fields
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Sandra Doty and Rick Harris were in attendance to support their request for use of
Turner Street Park and concession stand. A lengthy discussion followed. Member
Megredy and Member Delgado both expressed concern on the terminology of "exclusive" use
of the concession stand at Turner St. Park. Discussion of this concern followed. Mr.
Harris stated that the concern of the CYSA was the equipment that the concession stand
housed and that this was leased equipment and they were totally responsible for this, as
well as their supplies and they did not want someone going in and using their supplies.
Mr. Harris said they have no problem with someone else using the concession stand, as
long as they are made aware of who is using it and if they are going to use or would
like to use CYSArs cups, supplies, etc.; this' way an agreement could be made between
the CYSA and people/person responsible.
Member Delgado made a recommendation if anyone else wants to uSe the concession facilities,
they should go through Sylvia at Parks & Recreation office, who then would notify the
Soccer Association so that some type of arrangement could be made between party desiring
to use building and the Soccer Association.
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Member Delgado made a motion that approval be recommended for the CYSA letter of
July 18, 1984 requests with the following amendkent to Item no. 1 of their letter:
Should be granted with an agreement between Sylvia at P.A.R.D. and the CYSA Executive
Board on who may use the concession facilities other then the CYSA. Seconded by
Member Cole, the motion was passed unanimously.
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Parks & Recreation Board Minutes
5. Review Preliminary Layout of Softball Fields.
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Sylvia showed the Board Members a conceptual plan of the layout of fields that Mr.
Reed had received from Herschel Lindley for the B. B. Owens site. Member Megredy
asked if we had received any costs for the construction of the softball fields. Sylvia
stated not at this time. Member Delgado recommended that if at anytime the pond should
become stagnant, that it be covered, as the Board was concerned with this. Member
Megredy with Board Members agreeing, recommended the following for the softball fields:
a. Limit parking to head on.
b. Decrease parking lot to 50 spaces.
c. Install 2 entrances to parking lot.
d. Burme to be installed along Squires to help with no~se and
headlights, etc.
e. A small lot to take the overflow of parking on the east side of
proposed parking lot.
f. Playground equipment, sand pile, picnic tables.
g. Irrigation, water, power.
Board Members stated they would like to see a more detailed drawing showing grading, sewer,
water, etc. A lengthy discussion followed.
3. Citizens Input
At this time, Mr. Mark Spittel asked the Board if he might make a few suggestions on the J
softball fields since they will be directly across the street from his house.
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a. Plant trees along squires in addition to the burme. The trees would
help to defer the glare of lights into the houses.
b. Ties or posts with chains around parking lot to keep people from
driving on fields.
c. Make entrance to parking at Squires and Taylor.
d. Trash cans in parking lot.
e. A sign in parking lot "No Alcoholic Beverages".
Chairman Orme moved to Item 8 on the agenda as under this item The Colony Jaycees were ~n
attendance with updated Master Plan for Dave Cowan Park.
8. Any other matters that may come before the Board.
Dennis McClelland of the Jaycees presented the Board with two (2) copies of the Master
Plan for Dave Cowan Park. Mr. McClelland showed Board Members what is currently installed
in the' park at this time and stated the park would be done in phases on a 1-5 year plan.
The 1st phase being the playground equipment which has been installed and there are a few
pieces left to be installed. 2nd phase will be picnic tables and sign for park. The
sign has been ordered. Chairman Orme asked if the sign will be the same as all other park
signs. Doug Gressett, also a Jaycee Member, said it waS not identical to other signs,
but it was of wood construction with white raised letters. Mr. McClelland stated trees have l
been ordered and they are in the process of landscaping. Discussion followed on develop-
ment of the park. Mr. McClelland asked if the Parks Department would pay for the tap in to
bring water into the park. Sylvia told Mr. McClelland the City would not pay for the bring-
ing of water to the park, but once it was in, the City would assume responsibility for the
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~ maintenance and water bill of system.
Mr. Harris asked at this time what we could do about the drainage ditch and weeds in this
park on the south end. Jerry Van-Y said he would have to get in touch with M.U.D., as
drainage falls under the Utility District's jurisdiction. Jerry stated he would try
to find out when M.U.D. could get to the drainage ditch as he felt this was a priority
and he also included the drainage ditch at Lions Club Park. Discussion followed, after-
which Jerry did ask that his department be allowed to look at equipment especially used
playground equipment, before being installed as the City is liable once it is installed.
6. Review Park Master Plan.
Sylvia with Member Megredy's assistance briefly went OVer the Master Park Plan for
Chairman Orme's benefit, and any additional comments the Board might have. After re-
viewing the preliminary plan, the Board had no additional comments and recommended the
plan be sent on to Mr. Reed to relay their recommendations to City Council of the Park
Development Plan.
7. Parks & Recreation Update.
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. Sylvia informed the Board that programs for summer would be over with On the 10th of
August. The Day Camp had attended a field trip to the Heard Museum and had lunch at a
park in McKinney. She also presented Board Members with a breakdown of expenditures
and revenue from the Chili Cook-off. Sylvia further gave a brief recap of summer activities.
9. Adjourn.
Member Delgado made a motion to adjonrn the meeting at 9:20 p.m. Seconded by Member Cole,
the motion was passed unanimously.
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TO ALL INTERESTED PARTIES:
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THE CITY OF THE COLONY
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DENTON COUNTY, TEXAS
AUGUST 31, 1984
Not~ce is hereby given of a REGULAR SESSION of the Parks and Recreation
Board of The City of The Colony, Texas, I to be held on the )th day of
September, 1984, at The Colony Public Library, located in Suite #540,
at 5201 South Colony Blvd., at 7:30PM, at which the following will be
discussed:
1.
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3.
4.
5.
6.
7.
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Consideration of request from the CFFA (Colony Mens Flag Football Assoc.)
on use of Stewart Creek Park i
Receive update on the October Fun Fe,t
Status Report on Recreation and Parksl
Rece~ve Report on Proposed Bond Propositions
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Call meeting to order
Approval of minutes
Citizens Input
Adjourn
Ct;RTIFICATt;
I hereby certify that the notice of meeting was placed on the front door of
City Hall on the 31st day of August, 1984, at 5:00P.M.
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Janet Gadd, City Secretary
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MINUTES OF THE PARKS & RECREATION BOARD
OF THE CITY OF THE COLONY
HELD ON SEPTEMBER 5, 1984
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A REGULAR SESSION of the Parks and Recreation Board of The Colony, Texas, was called
to order at 7:40 p.m. with the following members present:
Cliff Orme
Dee Cole
Rubin Delgado
Sarah Fortune
Doug Megredy
Chairman
Member
Member
Member
Member
and with no members absent, thus a quorum was established. Sylvia Brantley, Recreation
Superintendent, Jerry Van-Y, Public Works Superintendent, Steven A. Reed, Director of
Community Services, and Councilman Don Amick were also in attendance.
2. APPROVAL OF MINUTES
A motion was made by Member Fortune to approve the minutes of July 25th, and August 1st,
1984. Seconded by Member Cole, the motion was approved unanimously.
3. CITIZENS INPUT
Chairman Orme at this time asked if anyone had anything under this agenda item, to please
sign up. Mr. Gary Herman, representative of The Colony Youth Organization, said he had
a few questions to ask in reference to a Recreation Center. Chairman Orme asked if he
would like to wait and ask his questions under Item 7. Mr. Herman stated he would wait
until that item was put before the Board.
4. CONSIDERATION OF REQUEST FROM CFFA (COLONY MENS FLAG FOOTBALL ASSOC.) ON USE OF
STEWART CREEK PARK
Sylvia briefed the Board on the CFFA request for use of Stewart Creek Park as an alternate
location place to play due to inclement weather and not being able to play on Turner St.
Community Park. A discussion followed. Member Delgado moved that we recommend approval
of their request to use Stewart Creek Park as a "rain out" location, and waive the fee
since it will only be used as an alternate location. Seconded by~Member Cole, the motion
was approved unanimously.
5. RECEIVE UPDATE ON THE OCTOBER FUN FEST
Bob Chandanais and Mary Ellen Beals, representatives of Holy Cross Catholic Church, were
in attendance and presented a revised plan for layout of area of the "Fun Fest". There
is a change due to the overhead power lines on easement, relocating booths to assure
safety of all involved. At this time, there are approximately 30-35 booths. Mr. Chandanais I
stated that the Grapevine Opera will be putting on a show Friday night and Saturday night.
Mr. Chandanais added they have had a big problem with electricity, and the group will
be out on Saturday, September 9th, to install 5 temporary poles for electricity. At this
point Member Megredy asked who was installing the posts. Mr. Chandanais said they had
it taken care of. Sylvia asked that Mr. Chandanais coordinate the setting of the posts
with Jerry Van-Yo Member Megredy asked Sylvia to check to see if a permit is required.
Bob said that there were 50 children signed up for the "Mini" Olympics, and further added
that this event would be something The Colony will be proud of.
6. STATUS REPORT ON RECREATION AND PARKS
Sylvia reported that the Fall programs had been completed and were under way.
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Member Megredy asked how the revenue on Stewart Creek Park has been this year. Sylvia
told the Board she thought that approximately $25,000.00 revenue had been brought in on
the sale of permits, which surpassed our expectations for 83-84. Sylvia also relayed
to the Board that the proposed revenue for 83-84 budget year had been met. Jerry Van-Y
gave a brief report on parks. He said the weekend of September 1st was the last weekend
for gate attendants at Stewart Creek, as the revenue taken in for the last 2 weeks was
barely paying wages for the attendants, but felt this is due to the water level of the
lake being down. He said his department has been getting the playing fields ready for
league play. Jerry relayed to the Board that he has noticed the Pee Wee Football league
using Perryman Park for practice and asked if we would ask them to not use the park
itself for practice, but instead practice on the easement. Sylvia said she would call
Bob Ehrman and ask them to confine play to the easement only.
7. RECEIVE REPORT ON PROPOSED BOND PROPOSITIONS
Mr. Reed, Director of Community Services, reviewed the memo and proposed Bond Propositions
he sent to City Manager, Janice Carroll. First item on the Proposition was a Municipal
Swimming Pool, approximate cost of $800,000 - $850,000. Second item, Recreation Center,
approximate cost $1,440,000 to $1,600,000. Third item, Park improvements (consisting of
additional lights for existing fields, multi-purpose outdoor courts for basketball,
volleyball, playground equipment, softball/baseball fields, etc.), approximate cost
$325,000. Fourth item, Community Center (renovation of Fire Station #1), approximate
cost of $25,000. Total approximate cost of Bond Propositions for Parks & Recreation of
above items - $2,640,000 to $2,840,000. Mr. Reed also suggested that we think about
setting aside approximately $200,000 for the purchase of land.
Chairman Orme asked what the status on the leasing of the Corps property. Mr. Reed
said he is still working on it. Discussion followed.
At this time, Mr. Herman who had signed up under Citizens Input, asked if anyone had
approached City Hall on using part of the money from the land sale (13.6 acres) for SOme
of the items on the proposed Bond issue.
At this time, Councilman Amick said basically the question is we sold the land for a
specific purpose and some specific needs of the City and that the question had been put
forth to the Council by a Youth Group for consideration of building a recreation center
in place of a City Hall, and also a question of consideration of having people vote on
the issue of how the money should be used.
Mr. Amick said that the whole purpose of selling this land to begin with was to go after
some badly needed projects within The Colony. He also said that if the Board recalled
we had looked at developing a Municipal Sports Complex on North Colony Blvd. and also reno-
vating Fire Station #1 into a Community or Recreation Center and general park improve-
ments. However, he said in the meantime a bunch of other needs have arisen within the
City. The way the Council is approaching it at this point is to take a look at the money
and the perceived needs of the community on a long term range and not a short term range.
Mr. Herman said he feels the people of The Colony should have a say in how the money is
used. Mr. Amick said he was sure that Citizens Input would be welcome. Mr. Herman asked
if the Council was afraid to let the people vote on this issue. Councilman Amick
answered, no, that he thinks the prob1em with the people voting on how the money is
spent has to do with legal precedence and your elective officials are elected to make
the decisions and whether they are popular decisions or not, you have to make them.
Again, Mr. Amick said he and the council realize the needs for recreation facilities,
swimming pool, and the need for bigger police facilities as well as other needs within
The Colony, such as an overpass on 423 and N. Colony for the safety of our children in
the community who go to school at Stewart Creek Elementary. Mr. Amick stated that we
have to look at the long range plans in order to suit the needs of our community. A
lengthy discussion followed.
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Member Delgado said that in order to make the Bond Issue successful we need to
educate the people in the community of how the Bonds work. Member Megredy asked
about the proposed $400,000 for land that was on the memo to the City Manager. Dis-
cussion followed.
Again, Member Delgado recommended that we get as much input from citizens as possible,
in order that they will understand exactly how much impact a Bond issue would have on
taxes, etc.
Member Delgado, with the rest of the Board concurring, recommended that before the Board
makes any recommendation in reference to the Bond issue that a Work Session be set up
in order that the Board go over each item with Mr. Reed for any comments they might
wish to offer. With all Board members approval, Chairman Orme asked Sylvia to set up
a Work Session for the 26th of September.
A recommendation was made by Councilman Amick to Mr. Reed that another Work Session be
set up between the Council and Park Board to discuss the Park Development Plans and the
Proposed Bond Issue.
Member Megredy suggested that we make a Municipal Complex which would consist of a
Library, A Park & Rec. Center, Police Station, and a City Hall all in the same complex.
Discussion followed.
Motion was made by Member Megredy to adjourn.
was adjourned at 9:55 p.m.
Seconded by Member Cole, the meeting
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THE CITY OF THE COLONY
DENTON COUNTY, TEXAS
SEPTEMBER 21, 1984
) ALL INTERESTED PARTIES:
otice is hereby given of a WORK SESSION of the Parks & Recreation
oard of The City of The Colony, Texas, to be held on the 26th
lay of September, 1984, at The Colony Public Library, located in
iuite #540, at 5201 South Colony Boulevard, at 7:30 p.m., at which
:he following will be discussed:
1. Work Session on Proposed Bond Proposition.
CERTIFICATE
This is to certify that the above notice of meeting was placed
on the front door of City Hall on the 21st day of September, 1984,
at 5:00 p.m.
MINUTES OF THE PARKS & RECREATION BOARD
OF THE CITY OF THE COLONY
HELD ON SEPTEMBER 26, 1984
[A SPECIAL SESSION of the Parks and Recreation Board of The Colony, Texas, was called
to order at 7:30 p.m. with the following members present:
Cliff Orme Chairman
. Dee Cole Member
Ruben Delgado Member
Doug Megredy Member
Sarah Fortune Member
and with no members absent, thus a quorum was established. Also in attendance was Sylvia
Brantley, Recreation Superintendent, and Steven A. Reed, Director of Community Services.
2. CONSIDERATION OF REQUEST FROM THE COLONY YOUTH ORGANIZATION FOR USE OF FIRE STATION
#1 TO HOLD YOUTH DANCES IN COOPERATION WITH THE COLONY PARKS & RECREATION DEPARTMENT.
Gary Herman was in attendance to request the use of Fire Station #1 for the youth of The
Colony. Dances would be held on Saturday nights, chaperoned and a city employee would
also have to be there. Chairman Orme told the board he had spoken with the Fire Chief
and the Chief said he would work with the group and Mr. Herman is going to contact Chief
Gothard and go to the Fire Station to see exactly what type of space is in the station. The
CYO would like to hold their first event the weekend before Halloween, which would be
October 27th. Member Delgado asked if there would be a band, and Mr. Herman said they would
probably use stereos at first. Mr. Herman also stated that any monies charged for the
dances after expenses had been taken out, would go into a fund to be used in the future for
equipment for a Recreational Center. After discussion, Member Megredy made a motion to
[recommend approval to The Colony Youth Organization to use Fire Station #1 to hold a monthly
or bi-monthly activities, as long as it is coordinated or co-sponsored with the Parks &
,Recreation Department. The motion was seconded by Member Delgado. A poll of the Board was
. taken, motion passed unamiously. Chairman Orme asked Sylvia to check into the cost of using
a school gym in the event that a larger facility is needed at a later date or special
occassions where the participation might be too large for Fire Station #1.
3. WORK SESSION ON PROPOSED BOND PROPOSITION.
Mr. Reed at this time briefed the Board on Council meetings in relation to the proposed
Bond propositions. He stated that there is still a possibility of having the Bond election
in December. After meeting with attorneys and financial advisor, there may be time to put
together enough information and form a citizens committee to perhaps start a campaign in
the month of November. At this point the Council is planning to spend the month of October
as a "Work Month" and have special sessions during that month and go over each proposition
and meet with architects, etc. and come up with some final costs that they feel are realistic,
and that the City can live with two years from now and not go over budget. The items
pertaining to the Parks & Recreation are:
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1. Municipal Swimming Pool - Mr. Reed stated information that had been
gathered was based on the swimming pool in Lewisville, which is an
"L" shape - approximate cost will be $800,000 to $850,000 for entire
package including bath house, kiddie pool, parking, landscaping and
other necessities. Member Fortune asked where it was going and asked
if it would be near the Recreation Center facility, and stated she was
real glad to see the kiddie pool had been included. Discussion followed.
2. Recreation Center - Chairman Orme asked how this item would be effected
with the new agreement on a community center. Mr. Reed stated that this
item would probably be presented as one proposition and it would more than
likely be called a Municipal Complex or Municipal Service Center or some-
thing to that effect, and was not sure whether it would be one building
or two buildings, sharing a common parking area.
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Page Two
Parks & Recreation Board Minutes
Mr. Reed further stated that at this point the Recreation Center is kind
of up in the air, however he would like to get the Board's input as to
what basic facilities they would like to see such as type of gym, handball
courts, etc. Chairman Orme stated he felt the list on the proposed Bond
Propositions pretty well covered what the Board would like to see in a
Recreation facility. Mr. Reed stated he feels we would need at least 2
full time staff, plus part-time staff, thus the reason for office space ln
the center.
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Member Cole asked if we would be able to eliminate the use of school gym for
Aerobics, etc. Mr. Reed and Sylvia both answered that they felt we would be
able to eliminate the use of school facilities altogether with a recreational
facility.
Member Megredy stated that he thinks it would be foolish not to put something
in the budget for equipment, as the City has put themselves in a bind now, as
they knew they had to move the softball fields, but have no money to move
them, and he thinks it would be foolish for us to build a Recreation Center
and not have money to buy a basketball. Chairman Orme asked how he felt
about the $80 a square foot as a cost factor for the construction of a center.
Members Megredy and Delgado both feel that is a fair cost and since it would
be a competitive bid process, it would probably come in at about $70-$73 a
square foot. Member Delgado stated he agrees with Member Megredy that we
should have equipment for the center when it is built. Mr. Reed did say that
if we combine the Recreation Center with City Hall, that the $80 a square
foot would probably be drastically reduced and if we still budgeted $80 a
square foot, and the cost came in at $70 a square foot or so, then the monies
left over perhaps could be used to buy some of the necessary equipment.
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Chairman Orme asked when the Council sets up the Work Sessions in October, will
they go over each of the Bond issues that the City will have plus this Bond
issue (Parks & Recreation). Mr. Reed answered yes they would. Chairman Orme
asked if the Board could possibly go up and sit in on the other Bond issues
so that the Board would be able to listen to what the Council might have to say
on the recommendations. Mr. Reed stated they would probably have one or two
sessions, which would be specifically on the Bond issues. Chairman Orme asked
if they were still going to have the Fire Houses, Library, Street Improvements,
etc. Mr. Reed stated yes they were. Discussion followed.
3. Park Improvements - Mr. Reed stated this item was based on needs of the
community that everyone is aware of such as additional tennis courts, lighting
for new ones, and existing courts, softball fields, concession/restrooms, foot-
ball/soccer fields and additional playground equipment. Member Megredy asked
if this issue was based on the Park Master Plan. Mr. Reed stated it pretty well
followed the Master Plan, even though this was actually made up before the last
Work Session of the Board. Member Megredy stated he would like to see this
coordinated with the Master Plan for the parks. Mr. Reed stated that he has put
in $325,000 for this Bond issue and explained basically what we could do with
this money. Member Megredy was concerned that the $10,000 put in for sprinklers
was not enough considering how much the CYSA paid for their system at Turner
Street. Mr. Reed stated this was for materials, etc. and with us installing.
Discussion followed.
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Page Three
Parks & Recreation Board Minutes
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4. Community Center - Mr. Reed stated that the figure of $25,000 would turn
Fire Station #1 into a nice Community Center~ Member Delgado asked if
this price included heating and air conditioning. Member Megredy stated
they would be using space heaters. Discussion followed.
At this point Chairman Orme asked if there was anymore discussion on the Bond issues.
Member Megredy just asked that the Board be kept informed and not have to read it in the
papers. Mr. Reed asked if anyone had any additions to these Bond Issues. Again, Member
Delgado stated he would like to urge a lot of citiiens participation as he feels this will
be the only way we will win the vote to pass the Bonds. Discussion followed.
Chairman Orme asked if Mr. Reed needed a recommendation from the Board for approval of this
Bond Package to take before City Council. Mr. Reed stated he thought it would help and he
could go to the Council and say that the Parks & Recreation Board has reviewed these issues
and agrees that they recommend approval. At this point, Member Megredy stated no, don't
say that we recommend and then all of a sudden find something else that the Board didn't
suggest, just as he thought this meeting was going to be a joint meeting with City Council
as Member Delgado also thought.
Sylvia then informed the Board that this Work Session was set up with Steve Reed on the request
of the Board at the September 5th Board meeting at Member Delgado's recommendation. }1r. Reed
also concurred with Sylvia that this was correct. Sylvia then reread the minutes of the
September 5th meeting pertaining to the Board's.request for this Work Session.
[OAt this time, Member Delgado made a motion of no objection to the Bond issues at this time
and date. Motion was seconded by Member Fortune. A poll of the Board was taken with all
_~members voting aye and the motion being passed unamiously.
A motion was made by Member Fortune to adjourn. Seconded by Member Cole, the meeting was
adjourned at 8:45 p.m.
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