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HomeMy WebLinkAbout4th Quarter (October-December) [ [ r ----- MINUTES OF THE PARKS AND RECREATION BOARD MEETING FOR THE CITY OF THE COLONY HELD ON OCTOBER~5, 1983 A REGULAR SESSION of the Parks and Recreation Board was called to order at 7:35PM by Chairman Orme with the following members present: Members Delgado Members Megredy Member Spears with Member Aldinger not in attendance. Item #1 on the agenda was approval of the September 21, 1983 Board Meeting. A motion was made by Member Megredy to'approve the minutes and was seconded by Member Spears. Minutes were approved unamiously. Chairman Orme Preceeded to item # 5 on the agenda as at this point there was not any citizens input and the City Manager would not be here until later to present her proposal on Field scheduling. Former Board Chairman Froha~dt was asked by Chirman Orme if he would stand and Chairman presneted him with a plaque for his service to the Parks and Recreation Board and to the community. Chairman Orme then presneted Earl Brantley a former Board member with a plaque for his service also, Chirman Orme presented Dr. Kevin Seidler with a plaque for serving as a former Board member. Chairman Orme thanked all three former Board members for the time and devotion they had given to the Board. Item #6 on the agenda was reports from superintendents of parks and recreation. .Sylvia gave a brief report on the upcoming class that is being sponsored by the parks and recreation departments, Dog Obedience class will start on the 6th of October and she told Board that there are 14 people enrolled in this class and was really happy at the number of participants since it is a "first timem class. She also told the Board members about the planning for the fourth upcoming Men's Basket- ball League which will start in January. She also said that the P and R department had been approached by the Community Education Department in regards to possibly cosponsor this league and Sylvia went onto ex- plain to the Board that she does not wish to cosponsor this event. Member Delgado asked why, and told him that she felt this has been a successful league within the city for three years and feels it should stay a city sponsored event. Sylvia reminded the Board that she will be attending the TRAPS Convention in Abilene on Oct. 12, 13, and 14th and again said any of the members were welcome to attend if they so desired. Jerry Van-Y reported on the maintenance in the park areas. He told the Board that his crew had finished all the signs in the parks that had been ordered, but now that the signs were up someone was trying to mark the signs up by throwing rocks, ect, agriin he said that the vandalism is still bad in the parks. Jerry told the Board Members he had contacted a welder and had all the soccer goal post welded. Jerry also said some groups had contacted us about planting flowers/shrubs in the areas around the sign entrances to the parks. Sylvia informed the Board that she was going' to contact Victor Baxter of Schrickle/Rollins and have him to com~ out and go over the grants and parks to make sure ~ - - """- everything has been done to specifications 011 the grants before calling for a final audit from the State. She said Janice had suggested we do this since they were the original Engineers/Architects who helped on the grants. Sylvia also informed the Board that she had met with Wayne Pickett, J Athletic Director for City of Lewisville Parks and Recreation Dept. and talked with him about the Texas Amateur Athletic Federation. ,(TAAF) I she said she would like to see the city join this organization, in hopes that it will give sports organizations in The Colony to send teams if they desire to an opportunity to participate in Regional Tournaments. The cost for membership per year is approximately $50.00 and feels that if not at thE particular time in the near future some of the sports associations in the city will want to send a team to regional tournaments and perhaps it may encourage more residents to participate in league play if the city belonged to such an organization. A discussion followed. Member Megredy made a motion that we recommend to the City Manager the Parks and Recreation Department join the TAAF, this motion was seconded by Member Spears, A vote was taken and motion was passed by all members. Item #7 on the agenda was the proposed sports complex, Member Megredy asked former Board Member Brantley who is on the P&Z Board what the chances were to hold a joint meeting between the P & R Board and the P & Z Board in order that the P & R Board would get a chance to see what the Master plan has in it and possibly get a chance to have some input. Mr. Brantley told Member Megredy that he would check with Brad on this, but that it would probaly be after November 2, when this land situation gets settled with Frisco. Megredy concern is the fact that according to Mr. Amick at the last Board meeting the city is running out of park land and Member Megrdy and others on the Board feels that the Proposed complex will not be adequate to take care of the needs of the sports in The Colony. l MR. Frohardt asked if he might suggest something at this point, he wanted to know why we couldn't approach L.I.S..D with the idea of when the new "'- school is built that during off season play for school activities that the city could use their facilities, he said that he knows other areas that have this type of arrangement. At this point Sylvia said that PIano has such an arrangement between the school district and the city, in fact she said that the city parks and recreation department uses the school facilities when the schools are not in session. She informed the Board that it is a 50/50 split on maintenance cost with pIano school and the city of PIano. Member Delgado said The Colony should perhaps look into this type of arrangement. A lengthy discussion followed. Ms. Carroll, City Manger came in at this point to present the Board with a proposal on scheduling of the fileds within the city. She said that all scheduling of the fields would go thru Sylvia and she also recommended that a written request from sponsoring organizations be submitted in writting before the start of each season begins play, she also told the Board that Jerry Van-Y would be responsible for the closing of the fields incase of rain or repair, etc., A discussion from the Board followed and before Ms. Carroll left she said that she and Sylvia would be getting together within the next couple of weeks to come up with a written policy on field scheduling and closing of fields. A 10 minute recess was called by Chairman Orme so that anyone wishing to leave may do so at this time. The Board reconvened and went back to dis- cussing the Complex proposal. Member Delagdo said he felt that we (Board) ] was at a disadvantage at this time due to so much going on and not really feeling that the complex was adequate to house all we needed in the way of sports fields. Member Spears said he would like to see the City try to clear up outstanding issues such as the Frisco and the Corp option before the work begins for the Board to start on the Complex, he said he feels that once this is 'clear we will know what wehave and actually can work with. Member Megredy said this was one of the reason he'd like to see the p & Z Board and the P & R Board get together as it would give us some guide- If i l.. i [- [ lines as to the growth of the city and if there are any plans for the future development of new parks, if so where, when, etc., A lengthy discussion followed. Chairman Orme said he would like to invite Former Board member Frohardt to attend the next work session if convenient, and any of the other Board Members that served with Mr. Frohardt. Chairman Orme said he felt this would be a good way for the present Board to learn what went on before they came on the Board and would help to shed some light on what they had done inso far as getting grant funds, etc., All Board members agreed this would helpful to them. Member Megredy asked Sylvia and Jerry if they would go out and count all the ballfields in the area parks, and report on the exact number of fields at the next scheduled Board meeting. There being no further business Chairman Orme aksed if their was a motion to adjourn meeting, Member Megredy made a motion to adjourn seconded by Member Spears. Meeting adjourned at 9:35PM. [ [ [ '. CITY OF THE COLO~Y DE~TO~ COU~TY, TEXAS OCTOBER 10, 1983 TO ALL INTfRESTED PARTIES: Notice is pereby given of a WORK SESSION of The Parks and Recreation Foard of the City of The Colony, Texas to be held on the 19th Day of October 1983 at 7:30PM in the Parks and R~creation Office located at 5201 South Colony Blvd. Suite 525, ~t which the following will be discussed: 1. Meet witbformer Board Members and reVlew past park plans 2. Review and receive report on existing Athletic Fields 3. Meeting Adjourned CERTIFICATE I certify that the above notice of meeting was posted on the front door of City Hall on the 12th day of October, 1983, at 9:30 a.m. Barbara Stiefer, Secretary r -~ r -'" -- - -- - [ -MINUTES OF THE PARKS AND RECREATION BOARD MEETING FOR THE CITY OF THE COLONY HELD ON-OCTOBER'l9,' 1983 A WORK SESSION of the Parks and Recreation Board was called to order at 7:37PM by Chairman O~me with the following Board members present: Chairman Orme Member Megredy Member Spears Former Board Member Rich Frchardt was ln attendance, along with Councilman Don Amick. Chairman Orme asked Sylvia if their were any reports from her on update for recreation and how Jerry Van-Y was doing in the parks. Sylvia told the Board that programs for the department where doing well and that she was beginning to work with Mike Carroll and Jerry Sanders on the Men's Basketball League. Jerry has been getting all the parks ready for an audit from the State. He also has been doing a lot of mowing since taking over as Superintendent of Public Works, in which several of the Board Members commented on well the medians were looking. She told the Board that he has really been busy, but also told them that Jerry said he would attend the meetings if they felt it was necessary. Chairman Orme asked Mr. Frohardt if he would tell the Board what the former Board had been working on and if there were anything that had been left hanging. Mr. Frohardt told the Board that most 'of the last few months of the previous Board had been spent on working on the Stewarts Creek Park project and looking into other designated areas that had been marked as park land to see what could be done with them and trying to find more grant monies available. He also relayed to the Board what F & J had done on the MasterPlan that had been done 5 to 6 years ago. He stressed that this Board should continue to try to get involved in working in future planning of the city. He said that at the time t~ try to acquire park land was when the developer and the P and Z Board met to go over proposed plots, this is the time to look for additional park land. Mr. Frohardt also told the Board that they had in the past gone to the Council with a proposal for a Master Study and and feels this Board should continue in that direction. He also informed the Board that a Master Plan for the Stewarts Creek Park had to be done before next year and submitted to the Corps for additional lease on that Park. A discussion followed with questions from the Board directed at Mr. Frohardt on previous items the Board had worked on. Mr. Amick at this time told the Board they were welcome to attend the session when the P & Z met to view the Master Plan. He asked Sylvia to check with the City Manager on when this meeting was to be and let the Board know. Chairman Orme asked Mr. Amick if there was additional park land marked on the Master-Plan. Mr. Amick said he would try to relay what he had viewed on the Master Plan. Discussion followed. Mr. Amick also told the Board that he was real glad to see that they had such an interest in wanting to work with the P & Z Board on future planning. Chairman Orme and the Board Members expressed to Mr. Amick the desire to schedule a work session with the Mayor and City Council Members before giving their recommendations on the new Proposed Complex, and wanted to know what they would have to do to arrange one. Mr. Amick ask e d S y 1 v i a t 0 c all J ani c e and t,r'Y 't 0 a r ran g eon e 0 r get i ton the age n d a . - Mr. Orme told Mr. Amick that he and the Board members feel this would J give them an opportunity to aske necessary questions that they feel are important to prior to making reasonable and valuable request on the I proposed complex. A lengthy discussion followed in regards to the Prop- osed Complex. Mr. Amick again stressed how important it was for the Board to come forth with a plan to present to the City Council on what they (P&R Board) would like in the complex and what directions they would like to see this developed into. The Board went onto discussing the posRibility of finding other ar~as for locating playing"fields.and practice fields. ';, ' Chairman Orme and members of the Board discussed the property that ~s South of the Stop-N-Go on South Colony and 423.. Member Megredy said that this would be a good place for 2 or 3 playing fields if it where available. Chairman Orme asked Sylvia if she would find out who owns it and what the zoning was on it, she said she would and report at the next meeting. Member Megredy said he was real concerned about the vandalism in the parks and athletic field areas. The Board with Mr. Amicks and Mr. Fro- hardt comments discussed this problem. The Board asked Sylvia ,if she would ask Chief Ristagno to attend the next meeting to see what we could possibly do to ward off some of this vandalism. Mr. Orme suggested a brief recess in order that Mr. Amick and Mr. Frohardt could leave if they so desired. Member Spears asked if Sylvia would call to see if there would be a possibility of he and Mr. Frohardt reviewing the Master Plan before the P and Z meeting as Mr. Spears willbe out of town and Mr. Frohardt has classes. l 10 , There being no further business Member Spears made a motion to adjourn meeting and 2seconded by Member Megredy. Meeting was adjourned at 9:45PM. ] r: L. / ... CITY OF THE COLONY DENTON COUNTY, TEXAS OCTOBER 27, 1983 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 2nd. Day of November 1983, at 7:30PM in the Parks and Recreation Office located at 520l South Colony Blvd., Suite 525, at which the following will be discussed: Call meeting to order Approval of minutes from the October 5th Regular Meeting Approval of minutes from the October 19th Work Session Citizens Input Report from Superintendents on the parks and recreation Preparation for proposed Work Session with City Council Any other matters that may come before the Board a. Field scheduling policy b. Closing of fields 8. Adjourn 1. 2 . 3 . ,......... 4. l ~ 5. 6 . 7 . r / - I l CERTIFICATE I certify that the above notice of meeting was posted on the front door of City Hall on the 28th day of October, 1983, at 5:00 p.m. [ [ [ MINUTES OF THE PARKS AND RECREATION BOARD MEETING FOR THE:; CITY OF THE COLONY HELD ON NOVEMBER 2, 1983 A REGULAR SESSION of the Parks and Recreation Board of the City of The Colony was called to order at 7:40PM by Acting Chairman Megredy - with the following members present: Member Member Delgado Spears with Chairman Orme not in attendance. Also in Nick Ristagno of The Colony Police Department. to speak to the Board on vandalism in the parks Board. Member Megredy recommended to the Board that we go to Citizens~input on the agenda first as Kerrie Smith of the Flag Football was present to request permission for the flag football league 'to put a portable building at the Turner Street site to store their equipment in. Several questions were as'ked by the Board members as to size, what the league intended to store in the building and so force. Discussion followed. After discussion Member Spears made a motion that 'we forward a favor- able recommendation to the city Council and city Manager to allow the Flag Football League to place a portable building on the Turner St~eet Site with the following conditions, the city would not be responsible for any damages that may arise from vandalism' or natural causes due to weather, etc., also that if anyone where to get hurt as a result of this building being on this site, the city would not be responsible and that the Flag Football League may at some time in the future have to move the building at their expense. Mr. Smith agreed to this on behalf of the league and at this point Member Megredy seconded the motion. A poll was taken of the Board and all members voted in favor of the motion. Member Megredy asked Sylvia to forward this request with their recommendation of approval to the City Manager and Council. attendance was Chief Chief Ristagno came at the request of the The Board then asked Chief Ristagno if he would like to speak at this time before they went back to the order of the agenda as they where aware ,that- Chief Ristagno had ~another meeting to attend. Member Spears asked~hief Ristagno exactly wh~t the Board could" do to help curtail some of~ tche vandal-i'smin the park-s. Chief Ristagno said he realized that- this was 'and is a big problem within the parks and that they would do everything ~b~~~could but it is real hard to catch children or any- one:in the act of vandalism._A~lengthy di:scussion followed.-_ The 'Board..:thanked='~Chief Ri'stagno for comi'ng -and then returned -to items numb.e.r~:2:::and .3i:i.-'on~ th;e agenda..~Approva1-of:.minu.t.es~~.Motion was made.--by Member~-:Spear-s to a-pprove minutes' of the'Octoberu<Sth and October- 19 . Work.,Session,~.!.~t'hi.s~ was seconded .by Member De~gado_.~.Minute.s passed. ~', unami',ous.ly-.-. - :.....t- Item #S..Reports from Superintendents of Pa~ks and Recreation.. Board aksed Sylvia how the process for a Community Services Director was coming along, she told them that Ms. Carroll, City Manager had a lot of qua~ified applicants and felt sure that by the first of the year one wouLd_be~hired..Member Megredy asked Jerry if all the parks _equLpment~'was 'in working order -and how 'things were going 'in his depart-:' ment7.-,~~lerr_y_~told the Boar'd that everthing was working smoothly, he told::"the ""members about- a slight drainage problem we had at the Turner_ Street Community Park. This time it was not due to rain but a heavy use of yard sprinklers around the park and draining down into the fields. Jerry said he had one of his laborers go out and drag a drainage line ] away from the field area. Jerry told the Board he would like to see the department start repairing and replacing some of the picnic units at the Stewarts Creek Park this winter. He told the Board that he felt like the parks were in good condition at this time and he did go on to say that the vandalism did not seem to be as bad as it was. Member Megredy and other Board members complimented Jerry on how well the medians in the city looked. A general discussion followed on the upkeep of the city parks. Sylvia gave a brief report on upcoming events in the recreational depart- ment. .She said at this time she is trying to get a youth basketball league started and that this would be cosponsored by the Community Ed department of L.I.S.D. Member Delgado asked about the Mens Basketball Sylvia told him that there would ,be a organizational meeting within two weeks. Sylvia gave the Board members a copy of the Field Siheduling and Field Closing policies that the department is now using. Member Megredy made a suggestion that since the next session of the Parks and Recr~ation Board was designated as a work s~ssion we meet on the 30th of November due to the Thanksgiving Holidays. All Board members were in favor.. They reminded all members that this session will be to discuss the fee Schedulecthat will become effective in January. Member Megredy gave the Board a brief report on the P and Z meeting he and Chairman Orme had attended when they discussed and viewed the Master Plan. Member Megredy pointed out a couple of locations that has been ] designed for future parks. He said they are small, but would be ideal for community parks. The Board discussed future park planning in the city and a lengthy discussion followed. Megredy said he and Cliff had discussed the working relationship with L.I.S.D. and feel we need to try and concen- trate on getting a better working relationship with the school district, which all memebers where in favor of. Member Megredy said he would like to see more input from the sports associations in the city, he asked Sylvia to contact the various associations and find out how many fields they need-in order to be able to have enough for their various athletics they offer~ Member",cSpears said that he would like to see us try to get better cost breakdowns on future items needed for the parks and fields especially at this point since we are working on a future sthletic complex, he said this would enable the board .to- be able to recommend to the counci-l _ a more accruate -lis~ of cost and items that will- be needed on the new site~, Memb'er._'Spears also recommended-,that each"',Bo"aro Member come up'with a list".::; of itmes they feel are important or where or what the direction they would like-to see the parks 'and recreation department accomplish in the future.. Member.,Spear.s.Cllso- suggested that the -Board members start attending on a rotat~ng basis-the City Council meetings and P-& Z meetings, He feels this would "g-ive'the Boaro a_ better insight as t,o what is: needed and what is going--on- in the city." .AIl members agree.~, on. this. ~';;.=Moti'on was made ,by Member.:.Spears-to Adjour.J1._meeting at 9-:45PM and was seconded by-Member~Delga'do. Meeting Adjourned.~ ~ j J ~, ~.;,:L [ CITY OF THE COLONY DENTON COUNTY, TEXAS NOVEMBER 21, 1983 TO ALL INTERESTED PARTIES: Notice is herby given for a WORK SESSION of The Parks and Recrea- tion Board of the City of The Colony, Texas to be held on the 3ath day of November at the parks and recreation office located at 5201 S. Colony ~lvd. Suite 525, at 7:30PM at which the following will be discussed: 1. Call meeting to order 2. Review Fee Schedule Policy 3. Stewarts Creek Park Fees 4. Proposed Sports Complex 5. Meeting Adjourned l' [, '- CERTIFICATE I cert~fy that the above notice of meeting was posted on the front door of City Hall on the 25th day of November, 1983, at 5:00 p.m. r l .- ---- [ [ r t1 I N'-'TE S OF THE PARKS A~D RECRFATION BOARD MEETING FOR THE CITY OF THE COLONY HELD ON NOVH1BER 30, 1983 The WORK SESSION was called to order at 7:40PM for the Parks and Recreation Board on the 30th of November by Chairman Orme with the following Board Members ln attendance: Member Member Chairman Delgado Megredy Orme with Member Spears not present. Item 2.. .Review Fee Schedule Policy Board members reviewed this policy and after a lengthy dis- cussion a motion was made by member Megredy to recommend to the council and city manager that this fee be postponed in- definite due to the uncertainies of location for playing fields for the Softball league at this time. The motion was seconded by Member Delgado. .Motion passed with a unamious favorable vote. The Board does feel that after the playing fields are settled as to location we should go ahead with the fees, but possibly look at only charging either the non-resident fee or the team but not both at the same time. Item 3.. .Stewarts Creek Park Fee Member Megredy said that he feels we should do away with the Group rate charge of $20.00 due to the fact that we do not re- serve any particular area for a group and that even though a group pays the $20.00 fee they still have to pay a daily permit charge of $2.00 if the vehicle does not have a permit on it. Chairman Orme said that many people are aware of this and buy a $2.00 permit instead of a group permit and that if we do not reserve spaces then or certain areas then we should drop the $20.00 Charge. After much discussion on this Member Delgado made a motion that we drop the Group rate fee of $20 and just charge the flat rate fee of $2.00 per vehicle, this was seconded by Member Megredy. A vote was taken and passed Sylv~a_a\~o ask~d ~he Boa~d members what they thought about the possib~lliy oi having the"Early Bird Special again this year on selling the permits at a reduced rate from January 1 thru February 15. .All members thought this was a good idea since we had 'sold so many this way last year. Item 4.. .Proposed Sports Complex Sylvia gave the board a brief report on how many fields the various organizations felt they would need for future use. A brief discussion followed. Member Megredy said that he felt the new pro- posed complex for sports would not work, especially if we try to put all the fields in that one area. A lengthy discussion follow- on the placement of the fields and possible location alternates. ' , After much discussion the following recommendations where asked of Sylvia to pass onto the City Manager and City Council as to ~- "I ------- .- the phase's they would like to recommend for the new sports complex +0 commence,as their prelimanary ideas. Phase 1. .Little League Fields and Senior Field-North Colony a. D~veloped to the maximum existing fields. Light Senior field, lights on the little league field, grading, fencing, backstops, etc. ] Phase 2. .Light two (2) of the Soccer fields at Turner Street Park a . By lighting two (2) of these soccer fields we eleminating two soccer fields at the proposed complex. Will allow better scheduling versatility Parking improvement are sports b. c. Phase 3. .Hold other available monies in a contingency fund for future development of fields, etc. , Item 5. ..There being no further business Member Delgado made.a motion to adjourn,' this was seconded by Member Megredy. Meeting was adjourned, at 8:45PM o J [ [ r MINUTES OF THE PARKS AND RECRFATION BOARD MEETING FOR THE CITY OF THE COLONY HELD ON NOVEMBER 30, 1983 The WORK SESSION was called to order at 7:40PM for the Parks anG Recreation Bbard on the 30th of ~overnber by Chairman Orme with the following Board Members in attendance: Member Member Chairman Delgado Megredy Orme with Member Spears not present. Item 2.. .Review Fee Schedule Policy Board members reviewed this policy and after a lengthy rlis- cussion a motion was made by member Megredy to recommenrl to the council arid city manager that this fee be postponed in- definite due io the uncertainies of location for playing fields for the So f t ball I e a g u eat th is t i In,~ . T 11 e mot ion was s e con de d by Member Delgado. .Notion passed wi th <J unamious favorable vote. The Board does feel that after the playing fields are settled as to location we should go ahead with the fees, but possibly look at only charging either the non-resident fee or the team but not both at the same time. Item 3.. .Stewarts Creek Park Fee Member Hegredy said that he feels ue should do away 'vith the Group rate charge of $20.00 due to tJle fact that vIe do not re- serve any particular area for a group ~n(t that even though a group pays the $20.00 fee they still h<Jve to pay a daily permit charge of $2.00 if the vehicle does not have a permit on it. Chairman Orme' said that many people arc aware of this and huy a $2.00 permit instead of a group permit and that if we do not reserve' sp~ces then or certain areas then we should drop the $20.00 Charge. After much discussion on this Member Delgado made a motion that we drop the Group rntp fee of $20 and jtlst charge 'the flat rate fee of $2.00 per vehicle, this v.:as seconded by Member Megredy. A vote was taken and passed Sylv~a,a\~q ask~d,~he B,oa~d members what they thought about the posslb~l~iy oi having ~he'Early Bird Special again this year on selling the permits at a reduced'rate from January 1 thru February IS. .All members thought this was a good idea since we had ~old so many this way last year. Item 4... Proposed Sports Complex Sylvia gave the board a brief report on how many fields the various organizations felt they would need for future use. A brief discussion followed. Member Megredy said that h~ felt the new pro- posed complex for sports would not work, especially if we try to put all the fields in that one ,'irea. A lengthy discussion follow- on the placement of the fields and possible location alternates, After much discussion the following recommendations where asked of Sylvia to pass onto the City Manager and City Council as to the phase's the'y would like to recommencl [or the ne\v SP('l-t'~; complex to commence,as their prelimanary ideas. Phase I. .Little League Fields and Senior Field-Norlh Colony a . Developed to the maximum l'~}:isting fiC'lds. Senior field, lights on tile little league grading, fencing, backstops, etc. Light field, Phase 2..Light two (2) of the Soccer fi('lds at TU1'ller Stre0t Park a. By lighting two (2) o[ these soccer fields we are eleminating two socc~r [iclds at the proposed sports complex. b .W i 11 allow better scheduling ve r sat i :1 it y c. Parking improvement Phase 3. .Hold other available monies in future development of fields, a contingency (' t c . fund for Item 5.. .There being no further business Member Delgado made a motion to adjourn, this was seconded by Member Megredy. Meeting was adjourned at 8:45PM I I' J l j 1 .1 J , [ 1 . 2 . 3 . 4 . 5. r- I 6 . l ~ 7 . CITY OF THE COLONY DENTON COUNTY 1':TEXAS DECEMBER 2, 1983 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR Session of the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 7th day of December 1983, at 7:30PM in the Parks and Recreation office located at 5201 South Colony Blvd., Suite 525, at which the following will be discussed: Call meeting to order l Approval of minutes from the November 2, Regular meeting and approval of minutes from the Work session of November 30, 1983 Citizens Input Discussion of storage facilities at athletic fields Receive updates on parks and recreation Any other matters that may come before the board r Meeting adjourned CERTIFICATE I herby certify that the above notice of meeting was posted on the front_door of City Hall on the 2nd day of December, 1983, at 5:00 p.m. r"" I l ~ [ [ [ MINUTES OF THE PARKS AND RECREATION BOARD MEETING FOR THE CITY OF THE COLONY HELD ON DECEMBER 7, 1983 A Regular Session of the Parks and Recreation Board was called to 'order by Chairman Cliff Orme at 7:45PM with the following Board Members in attendance: Member Delgado Member Megredy Chairman Orme Member Parker with Member Spears absent. Item #2. .Approval of minutes from 11-2 and 11-30, 1983 meetings Member Megredy made a motion to approve the minutes as submitted with Member Parker seconding. Passed unamiously Item #3. .Citizens Input None Item #4. .Discussion of storage facilities at athletic fields The following citizens where in attendance on behalf of the sports associations within the city for this item. Rick Harris for youth soccer, Jerry Wise for youth Soccer and adult soccer, Pat Kreiner and Jerry Kreiner for the adult flag football and Tom Gayle for youth Little league Chairman Orme asked Rick Harris what they stored in their building that is on the Turner Street Park, Mr. Harris told Board that they stored around three tons of chalk plus other materials to mark fields with and the nets, etc." Jerry Wise said that there was no way that three organizations could keep all their supplies in a 10 x 12 building which is what is on the site at this time, he did think that a larger building would work with seperate sectioris~for each one to use as their storage. It was suggested th~t perhaps we not go with portable buildings but rather add on to the concess- ion stand using the same type brick and follow the decor of the existing building. Mr. Harris and Pat Kreiner assured the Board that their situation had been worked out for this season and that the flag football league would be using a portion of the youth soccer storage building for the remainder of this season. A lengthy discussion followed between the Board and members of the sports associations. Member Parker made a motion to have Sylvia write a letter to the different sports associations within the city and ask for them to submit a proposal of their needs for a long range and short range development of facilities. This was seconded by Member Megredy. A poll was taken. All Board members voted in favor of motion. Member Parker did aske that Sylvia ask for each association to return their proposal to her within a thirty day period. ., \-' 1 Item #5. .Receive updates on parks and recreation Jerry Van-Y was in attendance and gave the Board a brief report on the parks within the city. He said now that everything was rather slow in the parks due to winter. He also told Board that the vandalism had not been as bad either in the last few weeks. - ~. Item #5..Receive reports on parks and recreation Sylvia gave a brief report on the Mens Basketball League that will start in January. She said we now have nine teams signed up but that she felt we would end up with about 12 to 14 teams before registration was over. Sylvia also said she was only going to come out with just a very mini type schedule for winter. Item #6. .Any other matters that may come before the Board The Board agreed not to hold another meeting for the month of December. There being no further business to discuss Member Megredy made a motion to adjourn and motion was seconded by Member Parker. Meeting was adjourned at 8:30PM J ~J ]