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HomeMy WebLinkAbout3rd Quarter (July-September) ., [ MINUTES FOR THE PARKS AND RECREATION BOARD OF THE CITY OF THE COLONY III::LD ON JULY 6,1933 A REGULAR SESSION of the Parks and Recreation Board was called to order at 7:40PM with the following members present: Richard Frohardt Pat Aldinger Doug Hegredy Cliff Orme Chairman Hember Hember Member with Alternate Ashman absent. [ 4. Any Other matters That May Come Before the Board Chairman Frohardt and the Board el2cted to go to tbis item on the agenda first as the Soccer Association had brought before the Board for its recommendation the sprinkler system for T urn erSt r e e t Par k and C i t Y C \.) "J n c i 1 II e e d e d t 0 k n 0 \v the P and R Boards recommendation on thiu item as soon as possible. Chairman Frohardt aksed Sylvia who would be making thp presen- tation and she turned this over to Jerry Van-Y, Superintendent of Parks. Jerry briefly explained how this came about and that the Soccer Association came to him and explained how importAnt it was to have a sprinkler system at the park. and that they had started getting bids on seeing how much a system would cost at the field. The associatio-q.....assured Jerry that they would be re- sponsible for all cost and~hey would maintain tbe system for the first year. Pat Aldinger also explained tbe process of the bids and apologized on behalf of the Soccer Association [or this over- sight of not coming before the Board with their pr0sentation on this. Beverly Wise was also present and she answel~d questions on behalf of the Soccer Association also in regard~ to sprinkler system. Member Hegredy wanted to know if the contI act had been written with the Association, and he also wanted tv know if the warranty was transferrable when it was turned over to the city. After a lengthy discussion with Board and members [rom tile associ- ation a motion was made by Member Cliff Orme to approve the Sprinklel system and recemmend same to the City COl1ncil, this motion Ivas seconded by Member Megredy. Chairman Fruhardt th&nked tne soc~er association for their gift and wanted to let them know that we did appreciate this very much. A vote was taken and mutioIl was passed by all members. A brief recess w~s taken at this time so that Chair- man Frohardt could call the City Council with the Hoards recommenda- t ion 0 f ::, a p pro val . ~: APPROVAL OF MINUTES 1. [ No minutes where available as no meeting was held 1n June due to a lack of a quorum. At this time Chairman Frohardt welcomed the two new members to the Park and Recreation Board who Mayor Sample had sworn in prior to the Board meeting getting started. Doug Hegredy is taking former member Seidler's place and Pat Aldinger is taking Former Member Brantley's place. 2. STATUS REPORT FROM SUPERINTENDENTS OF RECREATION AND PARKS a. Review of Fee Schedule At this time Chairman Frohardt said that he felt li.ke we. could also handle item #3 on the agenda at the same time since it does seem to tie in with item #2-a. Chairman Frohardt asked Sylvia to please g~vesome background on this item as it had already been brought before the Board Members sometime ago and also before the City Council for their approval. Ms. Brantley explained to Board Members that members from the Softball Association had been preeent at the Board meeting in June to ask for a postponment of the Fee Schedule until January. They also presented a letter for the Board to review of their objections. Sylvia explained to the Board Members that after reviewing there request and talkirg to these people, ste felt that in view of the time element of starting fee schedule, the de- partment had not had an opportunity to come up with a procedure policy as had been instructed to do by the former City Nanager Sartain, who had also assured Ms. Brantley that he would be on hand to help her with this policy. She also explained that she was only asking the Board to back her on recommending a postpone- ment of the starting date of the Pee Schedule and not a total postponement of the fees. Ms. Brantley said she felt that this would give the P & R Board and the Softball Association to work out a equitable and workable plan of implementation on same. Joel Marc of the Softball Association was on hand to answer any questions. Member Megredy asked for Mr. Marc what fee was char- ged by the association and who it was payed to and why. Joel told the Board that the association charged a fee of $250.00 per team and this fee goes to pay the referees, buy trophies, balls, bats, etc., Mr. Harc said that he does agree with the charges but that he feels we should get the fields in tetter shape ~nd that until this time he had not been quite clear on how the f~es would work. After much discussion by the Boaro to Mr. Marc and Sylvia a motion was made by Member Orme to support Sylvia's recomendation to the City Council to postpone the Fee Schedule Resolutiun starting Date to become effective the first of January 1984. .Member Hegredy seconded motion, the motion passed by the following vote: Ayes: Noes: Members Aldinger, Chairman Frohardt M e g red y <i II ci 0 1" m e 2. b.Budget Status Ms. Brantley briefly went over the bu~get(prelimanary) with the Board. She told the Board that slle and Jerry had gone before the Council for their work session on Thursday night the 30th of June. Ms. Brantley explained that the Cuuncil wanted a breakdown of expen- ditures and revenues bought in from the programs and Stewarts Creek Park. Ms. Brantley gave Board Member5 a copy of the line item budget and also a copy of the Supplemental Packages. Chairman Fro- hardt asked about the recovery co~t of programs. Ms Brantley exp- lained that on some of our classes ancl. programs we have lost money but that on an overall average we do not lose money on classes or programs. Member Megredy aksed how 'H~ cOllld be $10,000.00 under budget this year from last year and yet have morE, park area to take care of.. - ] J J _J [ [ [ ~ ".. Sylvia and Jerry also informed the Board that nothing W;)s in the budget for Wynnwood park. We feel sure that the budget IS a very conservative one but one that we will he able to maintain. The Boards primary concern is that the department have the funds to maintain what we have, especially in the parks. Chairman Fro- hardt asked Jerry if we would get our tractor and Jerry said he felt sure they would give us the tractor, and hopefully we would get the two new full-time maintenance men. A brief discussion followed with Board Members and staff on the budget. c. RecreaLlonal Update Sylvia went onto explain that all second sessions of the Summer Programs had beg~n this week and that other programs would begin the 11th of July such as the Day Camp and tlle exerClse programs. On the recreational side some of our programs have been down in en- rollment Some this year, but Sylvia told the Board that she feels this is due to the economy and will pick up.Ms. Brantl~y told the Board that that on the whole all programs \.;rhere going well. Sbe gave the Board an approximate breakdown on the Chili Cook-off, our ex- penditures ran around $500 to 600.00. We tripled our registeration from last year. Sylvia asked the Board if we couldn't do some~hing for 0 u r vol u n tee r s . She e s p e cia 1 1 Y wan t e d t 0 d 0 s 0 m c [, h i n f, for the coach of the Baseball Camp, Dale Janecek. This man took off work the whole week to coach this camp and would not take nny money for this and our enrollment was up to 29 kids this summer on the BJseball camp. .The Board reminded Sylvia that the p & R Board h.1d sometime ago looked into this program of perhaps having a volunteer of the month. After some discussion on this it was agreed that the Board would support the departments decision on plaques or letters of thanks or whatever we wanted to do for the volunteers. Jerry gave a brief rundown on what m.3intenance had been done in the parks. He told the Board that we had restriped the boat ramp at the Stewarts Creek Park, put up No Parking signs,made the boat and Trailer parking bigger. The playground equipment is almost installed at the T urn e r S t r e e t Par k , pIa y g r 0 u n d e qui pm e nth <1 s a r r i v e d rOt" B rid b e s ? ark " Mowing is a continuing problem within the city parks and Stewarts Creek Park, it is barely a catch-up situation. Jim Eagle Turf has come back and re-sprigged Bridges Park. We will be redoing the ballfields at the Office Creek Park within the next two weeks. Chairman Frohardt gave the Board his verb~l resignatit'n. He told the Boa r d t hat hew 0 u 1 d beg 0 i n g t 0 s c h 0 0 1 i nth e f all n n II f e 1 t t hat h e would not have the time to devote to the Board as he had in the past, but that he would assist in a advisQry type situation when a~d if neede~ Meeting was adjourned at 9:45PM. **PLEASE NOTE A CORRECTION ON ITEM #4.. .the sentence reads that the Soccer Association would maintain the sprinkler system for onc year.. .this shou have read the Company '0 m Farm Landscaping and Equipllientwho warrant.iCfJ the sprinkler system for parts and labor cost for a period of one(l) year and not the Soccer Association. Beverly Wise and Rick Harris of tb Soccer Association were at the meeting and relayed this to the Park Roar [ CITY OF THE COLONY DENTON COUNTY, TEXAS JULY 13, 1983 TO ALL INTERESTED PARTIES: NOTICE IS HEREBY GIVEN OF A SPECIAL SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on the 18th day of July, 1983, at 7:30PM. in the Parks and Re- creation office meeting room, located at suite #525 in The Colony Square Shopping Center, at which the following will be discussed: 1. Call Heeting To Order 2. Presentation from The Colony Softball League Association for putting fencing around ballfield at Office Creek Park [ :- 3. Heeting adjourned CERTIFICATE I certify that the above notice of meeting was posted on the front door of City Hall on the 13th day of July, 1983, at 3:00 p.m. [ ~ -- - ( ---... l. ,--.... " .r I I .... ". I I L- r:::==:!!!! HINUTES OF THE PARKS AND RECREATION BOARD OF THE CITY OF THE COLONY, TX. HEED ON JULyv18,1983 A SPECIAL SESSION of the Parks and Recreation Board was called to order by Acting Chairman Orme at 7:33P.M. , with members Aldinger and Hegredy in attendance, Alternate Ashman absent. --- This meeting was called to receive and review a proposal from the Colony Softball League Association regarding the Associa- tion installing fence around the ballfield at Office Creek Park. Randy Bergfield was in a attendance representing the Softball Association. Mr. Bergfield submitted a drawing for Board Hembers to review. There where several questions from the Board as to cost, type of materials being used, who was installing fence, what type of assurance the Association could give that once this project was started it would be completed. .Mr. Bergfield told the Board that the cost of the fencing was approximately $1700.00 and that at this time the Association had on hand around $1000.00, they would install the six foot fencing in the outfield first and then do the six foot fence around the dug-outs and go as far down the foul lines with the four foot fence. The four foot fencing would not be completed right away, but would be completed within a very short time after the league starts, as the Association is sponsoring tournaments to raise the rest of the needed money to pay for fencing. Member Megredy asked again what assurance Mr. Bergfield could give to the Parks and Recreation Dept. and City that once started the association would finish, Mr. Bergfield assured Hember Megredy that the Assoication was 100% behind this project due to the fact that it would make the field a more desireable place to play, plus safer, and he felt that based on this he felt secure in assuring the Board that it would be completed in a timely matter. Members Megredy and Aldinger were concerned about the installation and type of materials used. Member Aldinger wanted to know what gauge metal was being used and if it was standard for this type of fencing. Randy told her that it was an 11 ga. metal and yes it was the standard fencing used for backstops,etc., Hember Megredy agreed with Hr. Bergfield on this, Member Megredy wanted to know who was installing the fence, Mr. Bergfield told him that the league was doing it with the help of one of its players who works for a fence company as an~installer. After more questions from the Board and general discussion with Hr. Bergfield, Sylvia asked Acting Chairman Orme if she might have the floor before any motion was made, Hs. Brantley then told Mr. Bergfield that he and the assoication should know that there is a strong possibility that the ballfields may be moved within the next 12 to 18 months, but she felt that they would be able to play this season and the next season. Hr. Bergfield wanted to know where they would be moved and Sylvia told him that at this time she could not say, but she did want the league to be aware of this as they may want to alter their plans at this time re- garding installation of fence. Mr. Bergfield wanted to know who would be responsible for moving the fence once it was installed. Sylvia told him that it would be the City's responsibility, due to the fact that once it has been installed on City Property it becomes a part of that property. Mr. Bergfield said that he did not see any problems with this and that he felt sure they would go on with the installation of the , fence, since they would probaly be using it for the next two seasons of play. The Board also reminded Mr. Bergfield that they would have to get a posting permit from Community Development Department. . oj Mr. Bergfield told the Board that they would get permit from Community Devlopment before starting the fencing. Acting Chairman Orme asked if there was any more discussion on this proposal, Member Megredy made motion to recommend and accept the foll~wing proposal, with Member Aldinger seconded motion.. 1. To install at*their expense chain link fencing 6' high around the outfield and around the dug-outs at the ball- field located at Office Creek Park. This will be completed immediately 2. To install at*their expense 4' chain link fencing down the foul line. This will be started with the other fencing, but will not be completed until funds are available to purchase enough fencing to complete the 4' section. *Note. .The Colony Softball Association is installing and paying for the complete installation and materials. A vote was asked for by Acting Chairman Orme. .Motion was passed by the following votes: Ayes. .Members Aldinger, Megredy and Orme Meeting was adjourned at 8:05P.M. -, · 1 J 'I, L [ I Ir ~ CITY OF THE COLONY DENTON COUNTY, TEXAS JULY 28, 1983 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR Session of The ParkE and Recrea- tion Board of the City of The Colony, Texas, to be held on the third day of August, 1983, at 7:30PM at 5201 South Colony Blvd. Suite 525, at which the following will be discussed: 1. Approval of Minutes 2. Consideration of Reviewing Municipal Sports Complex Plans 3. Citizens Input 4. Status Reports from Superintendents of Recreation and Parks a. Review Stewarts Creek Park Fe~s and Permits b. Review vf Summer program ending c. Briefing on new programs scheduled for fall d. Park maintenance review .5. Consideration of setting work sessiun for scheduling of Fee Policy Proceedure 6 . Any other matters that may come befure the Board 7. Adjourn CERTIFICATE I certify that the above notice of meeting was posted on the front door of City Hall on the 28th day of July, 1983, at 4:30 p.m. I ." I - r I I I r l..... I J r I~ j CITY OF THE COLONY DENTON COUNTY, TEXAS AUGUST Il, 1983 TO ALL INTERESTED PARTIES: Not ice ish ere b y g i v en 0 f aSp e cia 1 H 0 r ]< S e s s ion 0 f The I' ark s and Recreation Board of the City of The Colony, Texas, to bE held on the 23rd day of August 1983, at 7:30PH at 5201 South Colony Blvd., Suite 525, at which the following will b0 dis- cussed: 1. Discuss and work up "procedure policy" for Fee schedule 2. Discuss the permits for 1984 for Stewarts Creek Park 3. Any other matters that may come before the Board 4. Meeting adjourned CERTIFICATE I certify that the above notice of meeting was posted on the front door of City Hall on the 18th day of August, 1983, at 4:00 p.m. Secretary [ r r t ,! HINUTES FOR THE PARKS AND RECREATION BOARD OF THE CITY OF THE COLONY HELD ON AUGUST 3, 1983 A REGULAR SESSION of the Parks and Recreation Board was called to order at 7:27 PH with the following members present: Acting Chairman Member Hember Cliff Orme Pat Aldinger Doug Megredy Also in attendance where Sylvia Brantley and Jerry Van-Y, Superin- tendents of Parks and Recreation. .Jim Burke of The Colony Daily Leader was on hand also. 1. Approval of Hinutes A motion was made by Hernber Megrdy to accept and approve the minutes of the July 6,1983 Parks and Recreation Board Meeting, Motion was seconded by Hember Aldinger, passed unamiously. Review of Hunicipal Sports Complex Hs. Brantley briefly explained why the City Engineers were not in attendance. She apologized for any inconvenience this may have caused, but went on to tell the Board that the City Council would prefer that we wait to view the plans after an architectual firm had been engaged. At this time Hs. Carroll the City Hanager came in and Sylvia asked her if she would,\like to brief the Board on this matter. Hs. Carroll informed the Board that an architectual firm had been selected at the City Council Heeting on the 1st of August and that the Council felt it would be to everyone's advantage to allow the Engineer firm and the Architect's to meet and put their ideas together in order to get a more definite composite of what the Municipal Complex would assemble. Therefore, when the Board views this they will have a clearer picture of what the Complex will really be like. Hs. Carroll went on to answer questions asked by Board members as to time frame, site selection, what type of sports fields will be in the complex, etc., Ms. Carroll told the Board that she and the City Council hope it start within a year or so and the site will probaly be the North Colony Complex next to Griffin Middle School. She also told the Board that the Firm FRS Architects had been selected to work with the Firm of Hogan and Rasor Engineers on this project. Chairman Orme asked Board Members if there were any more questions as he knew Ms. Carroll had another meeting to attend. No more questions were asked at this time and the Board thanked Hs. Carroll for coming and said they would be looking forward to reviewing the Plans when ready. Citizens Input No citizens in attendance 2. 3 . 4. Status reports from Superintendents of Recreation and Parks a. Review of Stewarts Creek Park permits and Fees Sylvia asked the Board for their views on changing the park permits (yearly) to a more workable permit so that this permit could be used year after year as she feels there is a lot of waste as we will have approximately 2000 permits left over from this year. The Board had an open discussion -- -- --- on this and it was decided to table this until the work sess~on sometime in the latter part of August. The fee structure was then presented to the Board for discussion and recommendations. This fee would only be for the Group Permits Sylvia told the Board, the reasoning for change is that many people ] who use the Stewarts Creek Park for Business parties, family reunions, etc. have really complained to the department that they feel they are being charge twice with the way the fee is set up now. At this time a group pays $20.00 for the Group permit, then must pay a $2.00 daily rate for each vehicle that enters the park if vehicle does not have ap e r m i t attached on car already.. J err y Van - y , s aid'J ' he also disagreed with the way it was now set up, after much dis- cussion with Board Members and Sylvia and Jerry, a motion was made by Member Megredy to send a letter to the City Hanager for her review and then to the City Council for their Consideration of the following change on the Stewarts Creek Park Group Permit Fee Only; Fee Structure Present Fee..... $20.00 Group An additional charge of $2.00 for each vehicle that enter the park that does not have yearly permit, even though they are part of the group that has paid the $20.00 Group rate. PROPOSED FEE. .GROUP..O to 50 people. .flat $25.00 group fee Group.51 plus flat $50.00 Group fee Hotion was seconded by Member Aldinger and passed with all Board Members vote of yes. Sylvia said she would get a memo to the City Manager on this item for the next scheduled Council meeting. b. Sylvia then briefly told the Board members that all programs were ending this week for the summer. She also told members that even though enrollment had been down alittle she was quite pleased with the classes that had been offered and the response. C. Sylvia said she would be starting to get the Fall program together around the last of August as we want to try to get them started in the first week of September. d. Jerry Van-Y gave a brief report on parks, he said that all grant parks were 95% complete, playground equipment is in , and the sprinkler system at Turner Street Park is operating and near completion. This was a donation from the Soccer Association. He also told the members that he is behind on some of the maint- enance work in parks but this is due to a lot of Down time with the equipment and there was a discussion with Board Members and Jerry about implementing a pre-maintenance schedule. There was suggestions made about putting exit and entrance signs in grant parks since we do still have some monies left in grants, also replacing some of the railroad ties in the park,in general they would like to see some of this money be used in more signage for the parks. It was also agreed that the Board would take a tour of the parks for the benefit of the new Board members. 5. Work Session was set for the 23rd of August all members agreed this would be a good time to meet for discussion and work on the Proceedure Policy for fees. The soccer association presented the Board with a letter requestinng the exclusive use of the Concession stand during the season from Sept~ 83 thru August 31, 1984. This agreement was made last year. The CYSA will pay the parks and recreation a sum of $100.00 per season (lOWeeks) Member Megredy made a motion to approve the CYSA requests, motion seconded by Acting Chirman Orme. .They asked Sylvia to please forward this request to the City Council for their app,roval. Meeting was adjourned at 9:05PM. l.. J J -- - - ------ [ [ I .... " MINUTES FROH PARKS & RECREATION BOARD MEETING HELD ON AUGUST 23, 1983 A SPECIAL WORK SESSION of The Colony Parks and Recreation Board was called to order by acting chirman Orme at 7:40pm with the following members in attendance: Acting Chairman Member Member :: Orme Delgado Spears with Sylvia Brantley, Superintendent of Recreation and Jerry Van-Y, Superintendent of Parks also present. Members Aldinger and Megredy were not present. Chief Nick Ristagno was at the meeting to offer his help and suggestions on the Stewarts Creek Park design of Yearly permits and Daily permits I . Chairman Orme welcomed the two new members of the Board and Sylv1a said she Mould try to get them back copies of Board meetings be- fore the next scheduled Parks and Recreation in order that they would have time to study and review so that they would be aware of what has taken place on the Board in the last few months. The Boardl went to item number 2 on the agenda so that if Chief Ristagno ~ad to leave he could before we went into working on the policy for proceedures for the fee schedule of sports associations user fee.. Sylvia went onto explain why she felt we needed to change the Yearly permits for Stewarts Creek Park. We ordered 5000 permits last year and have only sold about 2700 hundred and feels that it is a waste to have to do away with the other 2300 permits. WE cannot reuse these as they are stmaped with the year on them. After much discussion it was decided to use a six year color code and the only thing we have to change would be to omit the year on current permit and at bottom in front of numbers add the year, example attached. Chief Ristagno was aksed if there was a problem with the placement of the sticker on vehicle, he said not really, but he feels the color change would help to identify permits easier for all. Board recommended that we change the location to the front right hand corner of the windshield (passenger). All members where in agreement with the recommended changes for yearly permit, also it was suggested that we only order 3000 permits to began with. We then went onto the problems of the daily permits. Chief Ristagno and Jerry Van-y had previously discussed this and showed the Board a copy of an idea that he feels might be the solution to our problem as far as making it so difficult when a person purchase a Daily permit with so many receipts having to be filled out. Copy attached. We would like to order these in The middle part of November so we can have them to sell by the 15th of December. The Board then went to item 1 on briefly explained the fee policy to the new ~oard members and why the agenda, Sylvia and Chairman Orme p~oceedure that we want to work on we feel this is a necessity. - The Board would like to' table the proc~edure po11~y until the:other Board members have ample time to review this. We will schedule the next work session at the September 7 Regular Board Heeting. Sylvia also asked the Board members when they could get together to review the upcoming Municipal Complex. It was agreed that we would ask if they could come to the Regular Session of the Board meeting on September. A discussion was then brought up about the fee schedule aga~n on the Group Permit, they would like to have Sylvia call other parks that charge a Group permit fee and see what typ of fees they charge for this service and what does a group get for their money. .Chairman Orme asked Sylvia to write a memo to the City Manager stating that the Board is at this time taking the Group permit fee to understudy. Sylvia relayed that the City Council had tabled the change on the Group permit until sometime later. Meeting was adjourned at 9:35PM ] o ] CITY OF THE COLONY DENTON COUNTY, TEXAS SEPTEMBER 1, 1983 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of The Parks and Recreation Board of the City of The Colony, Texas, to be held on the seventh (7th) Day of September, 1983 at 5201 South Colony Blvd., Suite 525 at which the following will be discussed: 1. Approval of Minutes 2. Consideration of Reviewing the Proposed Municipal Sports Complex 3. Citizens Input 4. Status Reports on Parks and Recreation a. Consideration of location for Flag Football Play b. Report on findings of area park fees for groups c. Review of Work Session on August 23, 1983 d. Park maintenance update 5. Any other matters that may come before the Board 6. Adjourn CERTIFICATE I certify that the above notice of meeting was posted on the front door of City Hall on the 2nd day of September, 1983, at 11:00 a.m. c6z~~ :t5A& Barbara Stiefer, Dep y City Secretary [ r r- (\ L \ ~ MINUTES FOR THE PARKS AND RECREATION BOARD MEETING OF THE CITY OF THE COLONY HELD ON SEPTEMBER 7, 1983 A REGULAR SESSION of the Parks and Recreation Board was called to order at 7:40PM with the following members present: Acting Chairman Member Member Member Member Cliff Orme Pat Aldinger Ruben Delgado Doug Megredy Johnny Spears Also in attendance were Mayor Larry Sample, who administered the oath of offcie to Park and Recreation Board Members Johnny Spear and Ruben Delgado before the meeting was called to order, beside the Mayor being present were City Manager Janice Carroll, Council- man Don Amick, who is the liason between the council and P & R Board. 2. Consideration of Reviewing the Proporsed Minicipal Sports Complex Dennis Masters of Hogan and Rasor Engineering Firm presented to the Board and the viewing audience "A Plan" as he refered to the plans for sports and recreation facilities adjacent to the new proposed Municipal Complex. Mr. Masters went onto point out what the plan consist of such as four Little League fields, two soccer fields and one football field, all fields would have lights, there would be improvements to the existing ball- field, two additional tennis courts would be added including lights for the future ones and existing tennis courts, a swimming pool, picnic tables, pavillions and barbecue pits; six raquetball courts, jogging trail, parking lots and improvements to the channel that runs beside the existing tennis court. Mr. Masters informed all that this would be approximately a cost of $1.7million dollars. A discussion followed with Mayor Sample as to what the Board feels is the most important items on the list to the city at this time and what you feel we'll need a year, or two year or even three years from now, as we all know we can't have everthing at once and be able to stay within our money scope with the new proposed Municipal Building being built at the same time also. .He pointed out that some of it will have to be done in phases with phase I being the City Hall and phase 2 being the sports complex. .Charlie Parker a citizen who was in attendance and also president of the Little League Association asked if he might make a few comments regarding this proposal and perhaps offer another solution to what already looks like it may not be adequate:for Long ,periodtbE time. Board regonized Mr. Parker and he suggested that we look into possibly relocating the fields on the Corps land across highway 423. Mr. Parker went onto explain that he had looked the Corp land over and it appears that there maybe between 50 and 75 acres of good land that could be made into one heck of a athletic field for adults and children and it is in the center of the city and at a later date be expanded if needed. Board Member Megredy at this point said he had a few problems with the current proposed fields and said that he lives directly across the street from North Colony and it looked to him as if they tried to put to much into the proposed space and it looks like the engineers tried to stuff everything into a 60 x 120 foot lot, and left no open land for any unstructured activities, Member Megredy said he would like to see more open space. Board Member Delgado also concurred with Megredy's opinion and also added he was concerned about the affect this might have on the adjacent neighborhood. Councilman Amick said he was in agreement with the athletci fields being on Corp land but that he a problem with the mode of transportation to and from the site. He said this needed to be looked at closely. Councilman Amick said he feared for the safety of the children crossing Highway 423 since it was such a heavly traveled roadway. Mr. Parker answered Councilman Amicks opinion by saying that 70% of the children who participate in the sports are provided trans- portation and he',felt that in the future North Colony Blvd. will become as busy as Highway 423 and in a more constricted area. Mr. Parker addressed the Board and Council members with the comment f . k ~. . h o wantlng to now are we gOlng to pour money lnto an area t at will have to be used for another purpose in five years or would it I not be better to work out something that will benefit us long term?) .. , Mayor Sample said at this point that we need to look at the future growth of the city to try and determine if this "everthing at one area" will be adequate" he also said "are we looking at a city growth of 26,000 or a growth of 150,000 citizens, if we are looking at the latter then this J everthing at one area, just won't do ", he suggested that perhaps what we need is a master plan for recreation, he said not a time consuming I thing but something dealing with ideas and concepts. After much discussion from Board members and all parties present Chairman Orme thanked Mr. Masters for coming and giving us this presentation and also thanked the Mayor and Councilman Amick along with City Manager Janice Carroll for their attendance and giving th Board their recommendations. Chairman Orme also thanked Mr. Parker for sharing his idea with the Board and asked if Mr. Parke: would get back with us as soon as he found out something on the Corp Land. Item 1. Approval of Minutes A brief recess was called by Chairman Orme so that anyone wishing to leave could do so before restarting the meeting, after a five minute break Chairman Orme called meeting back to order and asked for a motion to approve minutes of the August 3 and August 23 meetings, Member Delgado made a motion to approve the minutes and it was seconded by Member Aldinger, passes unamiously.. . Item 3. .Citizens Input. .No one present Item 4. .Status Report on Parks and Recreation a. Flagg Football request for location change. .Sylvia briefly informed the Board of verbal request she had received from a member of the league to change their location of play. .they are now playing at North Colony Blvd. behind the complex. .Discussion followed from Board J members, Chairman Orme recommended they play at Lions Club Park, but Member Delgado said he had a problem with that due to the location of I a church at the opposite end of this park and he feels there could be a potential problem there. .Member Aldinger also concurred with this Member Megredy said he has a real problem with someone making a re- quest not in writing and especially not have representation at the meeting , he said he would be more comfortable if they had someone there and feels we should make this a practise with all request in the future. .Member Delgado made a motion to table this request until a a further study could be made, motion was seconded by Member Megredy.. b. Sylvia apologized for not having information on the fees of area parks for Groups, a discussion followed with Board Members on park fees, Member Spears said he felt we should completely drop the Group Rate fee and just go to a Daily rate of $3.00 per vehicle. .Member Megredy wanted to know approximately how many group fees had been sold at the park this summer, Sylvia said that just estimating probably around 20 or so. .Board asked Sylvia if she would please check the records and get them an accruate $ amount and numbers by the next meeting.. Member Spears asked what a group got when they paid the $20 Group rate?, Sylvia said that we did put out extra trash cans, and it was patrolled a lot more when the police department was notified that there would be a or several large groups at the park. She told Board members that no spaces were reserved. .Member Megredy said that at an earlier date he and other Board Members had agreed with Sylvia and asked her to for- ] ward with their approval a request to the City Council to raise the cost of Group Permits to a flat fee of $25 for 0-50 persons and $50 for a group of 51 plus, but that after reading the paper and doing further study he was not in favor of this fee and would like to reco-\ mmend that we drop this particular fee. .After much discussion among i the Board members, Member Megredy made a motion that we "drop the . Group rate Fee completly and just charge a "daily fee regardless of whether it is one vehicle or 10. .the motion was seconded by Member Delgado, a poll of the Board was taken, with all members voting yea. Motion was passed unamiously. .Member Megredy did say .that perhaps at a later date when we have pavilIon and can reserve locations then perhaps we could bring the Group Rate back.. Sylvia also told the Board that no matter what we propose beside having the City Council's appro- val, it must be submitted to the Copr for their approval.. c. Board Members briefly went over the August 23 work session and Sylvia showed the new designed Daily permits for Stewarts Creek and said she had checked with Janice and we feel their will be no problems for using this type of permits as far as reciept's go..Sylvi~ also told the Board that she and Jerry had contacted some of the merchants in reference to selling permits, but said it would probably be the first of the year before we start someone else sell the permits, this would give us ample time to get releases out to the public as to locations selling permits.. d. Jerry Van-Y gave brief report on the vandalism in the parks saying that the highest vandalism was in the Bridges park area and on the jogging trail. .he said that about 60% of the post at the jogging trail [ [ I '-- Continuation..... . Item #4. .Status Report on ~arks and Recreation d. had been knocked down and pulled up, and this was quite a problem because it took so much time from other maln- tenance problems to put these back up. .Jerry also said that the Grant Parks are almost a 100% completed and ready for audit.. Before a movement was made to adjourn the meeting, Chairman Orme asked the Board how they felt about meeting twice a month, Slnce we had a lot of items to work on in the near future and he flet that with just one meeting a month we would not be able to cover everything. The Board discussed this and decided to meet on the first and third Wednesday of each month. A motion was made by Member Delgado to adjourn meeting and seconded by Member Megredy. Meeting was adjourned at 10:10PM. -- c r- , l.. [ .\ " \ . \\1 'I \)>' ~v ~ -1'" . 1 \ \~ ~~.y~ CITY OF THE COLONY DENTON COUNTY, TEXAS SEPTEMBER 15, 1983 TO ALL INTERESIED PARTIES: Notice is herby given of a REGULAR SESSION of The Parks and Recreation Board of the City of The Colony, Texas, to be held on the 21st. Day of September 1983, at 5201 South Colony Blvd. Suite 525 at 7:30PM, at which the following will be discussed: 1. Call Meeting to Order 2. Approval of minutes 3. Citizens Input 4. Consideration of Electing/Appointing a Board Chairman 5. Receive report on Status of possible use of Corp Land for Athletic Fields 6. Comments and Review of Proposed Athletic Complex 7. 8. Status reports from Department on Recreation and Parks Any other matters that may come before the Board 9. Meeting Adjourned ...-- r L.. 1. 2. 3 . [ 4. 5. 6. 7 . 8. 9. CITY OF THE COLONY DENTON COUNTY, TEXAS SEPTH1BER 30, 1983 TO ALL }~TERE~TED PARTIES: Korice 1~ hereby given of 2 REGULAR Session of the Parks cnG RecrEation .Board of the City of The Colony, Texas, to be held or. the 5th Day of October 1983, at 7:30PM in the Parks and Recreation Department Office located at 5201 South Colony Blvd. Suite 525, at which the following will be dis- cussed: Call meeting to order Approval of minutes Citizens input I ConEideration of a report from City ~lanager on Scheduling of Fields Presentation of Plaques to former Board Members Report from Superintendents of parks and Recreation Discussion on proposed Sports Complex Any other matters that may come before the Board Adjourn CERTIFICATE I certify that the above notice of meeting was posted on the front door of City Hall on the 30th day of September, 1983, at 2:00p.m. ,......... , -- City Secretary I r, L. Ir ." I , r - """== 1'1l NUTF S OF TH E PARKS AND RECREATION BOARD t-1EETING FOR THE CITY OF THE COLONY HELD ON SEPTEMBER 21, 1983 A REGULAR SESSION of the Parks and Recreation Board was cal12d to order at 7:33PM by Acting Chairman Orme with the following members present: Member Pat Aldinger Member Delgado M'ember Negredy Member Spears Also ln attendance was Councilman amick Item 2. .Approval of minutes..A motion was made by Member Megredy to accept and approve minutes of the September 7, Board meeting. .seconded by Member Aldinger..A vote was taken and minutes passed unamiously Item 3. .Citizens Input. .Bob Ehrman was at the meeting repr'esenting the Pee lo!ee Footbal League. .Hr. Ehrman asked the Board if there was any fields available for the football league to practise on at this time. He stated that currently they are playing in Lewisville and the rp.ason they can play in Lewisville is because the children are in the L.l.S.D. school district, otherwise we would not be allowed to play there with- out a charge. Member Spers asked Mr. Ehrman if we had enough chilren to have a complete league in The Colony, Mr. Ehrman answered no not at this time, but he does feel that within the next year to two years we will have several children involved in this sport as it is grow- ing in The Colony. Hr. Amick concurred with Mr. Ehrman on this. A lengthy discussion between the Board and Mr. Amick with Nr, Erhman followed. .This discussion went onto items # 5 and 416. .Hr. Amick sClid that it looked like it was a little less then 50/50 chance of getting the Corp land across 423, but that the City Manager and Council were trying to pursue this..he did assure the Board that even though there had been Some concern expressed from some of the people he had talked with about Building a City Hall taking priority over the ballfields, Nr. Amick said that the ballfields would be relocated if not included in the Municipal plans and that there was no worry on not having athletic fields to play on. .Mr. Amick also expressed his concern as well as other residents he had spoken with on the children crossing 423 if we get the Corp Land..Mr. Amick suggested to the Board that we invite parents, coaches, and presidents of the various organization to Come to a Special meeting with the P & R Board to get their iDput on playing across 423 and the new proposed sports complex. He also urged Board members to go into Le,,'isville and view the. Complex they have on the Corp land, he said it was well organized and runs very smooth. He said he was impressed with how well coordinated this complex was. Member Delgado aksed why the proporsed Municipal Complex was designated to go on the North Colony site?, Nr. Amick said that after much consideration and review by the Hayor , and fellow Counc:il- members that the focal point for center of town was at this location and it was considered to be prime land and a prime location for the City Hall. H~. Affii~k also suggested,to-~~e rlo~yd ihat th~~ vi~w the parks' we now hav".e and'make recomm,:nd,:,tion.s as, to wh-a.t they would like to see done with the parks and also with future proposed parks. " ~ember Delgado said that he feels that at best our new proposed sports complex is a transitional one, especially if our city continues to grow as it has in the past. llember Megredy said that he would like to see more fields for unorganized sports, that it appear to be st this point strictly geared for orranized play. He feels we need more open land for leisure sports. Dis~ussion followed. ~ J The Board then went to Item #4 ...A recommendation was made to appoint Cliff Orme as Chairman of The Board, a motion was made by Member Delgado and seconded by Nember Spears..A vote was taken and all members voted yea. .Motion was passed unamiously. I I I I I Park Superintendent Jerry Van-Y told the Board that all the signs he had ordered were in and they are in the process of being erected at designated park sites. .he also told the board that vandalism at the Park was continually getting worse. Chairman Orme read a letter from a citizen who had written to complain about the sign at Stewarts Creek Park. He had received a ticket for not having a permit posted on his vehicle, but said that due to the sign on entering the park it was not very cl~ar and should be made readable. Discussion followed and a motion was made to recommend to the Council that we add a smaller sign to set beside the big one at the entrance to the park. Motion was made by Member Aldinger for sign to. read" THIS IS A FEE PAID PARK, IT IS UNLAWFUL TO ENTER PARK WITHOUT A PERMIT". .FAILURE TO COMPLY WILL RESULT IN A FINE.. Motion was seconded by Nernber Delagdo. .Vote was taken and passed unamious] the Bridge A motion was made to adjourn the meeting by Member Negredy and seconded by Member Aldinger. Meetin was adjourned at 9:16PM. ~ r J J -- -- - .... - - --