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HomeMy WebLinkAbout1st Quarter (January-March) [ [ o CITY OF THE COLONY DENTON COUNTY, TEXAS A REGULAR Session of the Parks and Recreation Board was called to order at 7:20PM by Chairman Frohardt on the 12th day of January, 1983 with the following members in attendance; Chairman Frohardt, Alternate As~man, Members Brantley, Orme, Seidler and Member Turner..with Director Herold also in attendence. Approval of minutes from the December 15th, 1983 Board meeting. A motion was made by Member Brantley and seconded by Member Orme to approve minutes from the December 15th meeting..Passed unamiously. Chairman Frohardt informed the Board and Citizens present that he was going to skip over Items 2 and 3 on the agenda and go directly to Item 4 as this appeared to be the issue of this meeting..all mem- bers agreed to this order of business.. Chairman Frohardt asked Director Herold to give some background on deriving at this Fee Schedule. Mr. Herold said he had checked with area cities on their schedule of fees for use of tennis courts, ball fields, etc., also to see if they charged fees and how they enforced fees and reservations of fields and soforth.. Resident and" Softball League Associate, Ricky Bell asked why the PARD felt a fee should be charged..Mr. Herold replied that he felt that the fees would enable us to further the Development of the Parks and better care of the fields. This he feels is the Key for Better Facilities..Mr. Bell also asked if these fees go into effect, would they go directly back into the care and maintenance of the fields or did they go back into the city funds. Mr. Herold answered that they or all revenue collected went back into the city general fund, but that he felt like it would in the end be primarily used for the maintenance and care of parks and fields. Tennis Courts..Chairman Frohardt asked for comments from the Board and then asked for comments from the citizens present..general acceptance with resident Wise wanting to know why we did not use the lights that Dr. Seidler had donated to the city..it was explained that these lights were not the correct type of lighting for this area.. Softball/Multi-purpose lights..question was asked about using the lights at Carney field and Mr. Herold said that we would adhere to the policy we used last year in reference to the lights at Carney due to the fact of complaints on the lights and parking and loud noises from the residents in that area..a citizen asked about the possibility of water at Office Creek and at Camey..Mr. Herold replied that our primary concern now was to get water to these sites and that the Park maintenance was in fact now working on putting a system of water at the 3 fields in this park and he went on to explain that he would go into this in his Directors report. The Board went onto the Non-resident use policy..several questions were asked from residents in the audience~their concern being that they felt sure this fee structure would hurt the leagues, especially the softball league said league representative Ricky Bell..question was also asked if this fee would apply for adults only or did it apply for childrens league play also... --- - ..&....11'- - --. -- Director Herold said that his intentions to the fee schedule should apply to and include any non-resident of the Colony..Member Turner said he feels that a residnet and tax payer .of The Colony should not J "have to pay any fees...Residnet Wise wanted to know if these fees would also apply to the Soccer (adult) Leagues since they were considered traveling leagues..discussion followed on the defination of traveling leagues(what,who,etc.,) Resident Wise said she feels this fee should apply to all sports associations in The Colony..Question was asked how and who would check out roysters Eo check that players did in fact ac- tually live in the Colony..Mr. Herold said that he would once we had a royster of each team have our department check these players legibility of residency..Mr. Herold assured the leagues that in no way did he or our department want to become involved in association rules or protest and that if it happened that we due to our checking on residents living in the city slipped up the league would not be blamed..Chairman Frohardt aksed if there where anymore questions or discussion on this issue.. ~omeon asked about reservation for fields for practice and it was sugg~ ested that perhaps we issue a pass to whoever has field reserved with~ date, time, etc., All Board members and resident pres~ent thought this was a good idea and Director Herold said he would look into this further.. Concession Use; A brief discussion on leagues use of concessions and what type of agreements had to be made..Mr. Herold reminded Board and citizens president that any agreement with associations for concession had to go before the City Council for their approval. Fee Schedule for Stewarts Creek Park: Fee for this park will be the same for non-residents as well as residents of The Colony due to the Park actually being owned by the Corps of Engineers and we are only operating and leasing the park from Corps.. Fee recommended '.is $15.00. for 1st permit..$5.00 for second sticker.. a 2.00 fee for one day and a $20.00 fee for groups..Question was asked how we would check to see if people in the park actually had stickers..Mr. Herold reported that there would be people in the park to spot check for this..he was asked if camping was going to be allowed and he said he felt we would have a small share of tent campers but due to the fact that we have no hook-ups for RVs or lights that the campers would be very small in numbers..Mr. Herold informed the Board that we would be getting a P.A. System in the near future.... (1hairman Frohardt then asked Board for a resolution on the fee schedule that has been proposed....John Turner Made a motion that the fee schedule be accepted after clarificati<;m of non-res.ide~ts and the .:.travelinq le~gue ~has been changed..the motlon was seconded by Member Brantley, Chalr- I~( man Frohardt asked Director Herold to take a poll of all members in Favor of this and all nyes..The fees were passed with noted changes to be made · and corrected copy sent to Board and copy to the City Council for their J approval with the PARD Board recommendation to council that this schedule of fees be accepted.. I Directors Reprot..Director Herold explained the Action Memo in each Members notebook..said if members would fill this out when they want Mr. Herold I or the department to check on something, it would help to be a memory I jogger...he also said that a letter had been sent to the Chief of Police I thanking him for his department help..Brief report on the Winter Magic I program and the Men's Basketball League..Mr. Herold said that we now have I a system of water at Carney Field for the first time..he thanked Mr. Turner for his help..Sprinkler system at Bridges Park will be started on 1-13-83.. readying fields at the baseball fields and Turner Street for soccer pla:T.. Mr. Herold reminded the Board that stickers would go on sale for Stewarts Creek Park on February 1..Council has mentioned in agreement with the PARD that perhaps we would offer an early sale of _permits at a reduction, in -~- -] ] -..... r~ cost. This would avoid a rush of people at one time and help to sell the permits easier and faster... Mr. Herold also told the Board that he had been making some speaking · engagements to various organizations in The Colony on Stewarts Creek I... ~ Park and also showing an updated slide show of PARD.. Director Herold was asked by resident Pat Aldinger if there is or can be a Youths Basketball league here in The Colony..Mr. Herold replied that he would check into it..also resident Wise asked about some type of play for the teens here in The Colony..Mr. Herold said he would write Ms. Pike a letter on trying to get a gym for a "Free" play type of activity for teens. Someone asked about our fees for the use of the school facilities and Mr. Herold briefly went over the scale of fees for our Winter programs.. Director Herold told the Board about the upcoming "Celebritie" Golf tournament in March.. Mr. Herold briefed the Board on the new park program he would like to see initiated here in The Colony, it is called "I Take Time"..a new in- ovative Park Pride Program..he went on to tell of different areas that have initated programs of this sort and how successful it has been. This type of program is geared to include the community in a more awareness of what is going on in the parks and taking an actual part in helping on volunteer basis to make our parks better. Mr. Herold asked if anyone ~had any comments and all felt this was a good program to look into and I would talk to neighbors and friends to get their feelings on such a pro- gram and bring back to the next Board meeting. The 1983 Goals discussion and Comments on Dr. Seidlers Proposal was tabled until the next Board meeting in February. Director Herold also reported to the Board proposal of the new "Leisure Pleaser" Award to be given monthly for their consideration..Discussion followed and Board thought this would be an incentive for more organization particiaption in the community and aksed Mr. Herold to bring to the Board each month a list of participants who are eligble for this ..The Board will chose the winner of this award each month from list.... Meeting adjourned -'" ~ I r [ [ [ .. 'l CITY OF '1'111'; ("II,ONY DENTON CulH;'n TEXM~ FE13RUAEY 1, 1<) U 3 TO ALL INTERESTED PAH'I'lES: Notice is hereby given of a REGULAR ~;I:;~.slur~ of the jJ(Jr}:s and Recrea tion Board of the Ci ty of The Co] ony, Ocnton ('oun ty, Texa~, to be held in the Parks and J~ecrcation Office, Su::'te 540, The Colony Square Shopping Ccntet, Jocdted at f:;201 :~outh Colony Blvd., The Colony, Texas at 7:nnp~ on the qrh day of February 1983 at which the followir;q \'Ji] I he discussed: 1. Approval of Minutes 2. Directors Report 3. Citizens Input 4. FurLher CUllllllenLs UII MClllUet ~;eld!'I. l'I()!JU~;dl 5. Any Other Matter That May Como H,.: UJ'~_ 'I tie BOdrd 6 . .i\dj ournmen t CER TIFICA TE I certify that the above notice of meeting was posted on the front door of City Hall on the 1st day of February, 1983, at 5:00 p.m. -... --- . [ l [ ;,. ) .,..--- CITY OF THE COLONY DENTON COUNTY, TEXAS A REGULAR Session of The Parks c:md Rec::::-oation Board \oj<1.'; c3l1ed to order at 7: 36pm on 9th day of February by Acting Chair:1lan Brantley with the following members in attend~nce; Members Brantley, Orme, Seidler and Tllrnor.. w ith Dire,~I_:n Herold and Councilman Parker also in at tend cl11ce v:i th Chairm;:Jn "\;'rohardt coming later and alternate Ashman be i r.q absen t.. . . Approval of Minutes... A motion was mi..lc:": by ~Iember Tur:','-'r t D approve minutes from the Febrnary 9, 1983 meet i ng. . mot.i on secv..c!ed by Member Seidler...passed unanimously.. Directors Report.... .Director Herolc: prcscr:tC'CJ the 1)1..", d ;nell1bers with the Daily Stickers, group and yeacly per-m.Lts for the .~te\"/arts Creek Park for their viewing... he went on t() cxpl a i. rl hew tl." p.? rmi ts would be sold and the color code for the Deli Iy pCrIlIits..hc "::') said that he had talked with Chief Ristagno and the city Manaqc:' ;'ind t:hat after 5:30pm Monday thru Friday taht permit.::; \Voulc be sold ;,1 Lhe Police dispatchers office and also would be :c;ol cl i'hen~ on \':'.,"'-,-c'nc1S and h01- idays...Mr. Herold told the Board that nIl s\.ickers ~~te in and that all of the ordered signs are in witll the c:-:cl~ption of 'he- one explain- ing about the fee and that these two ~,i~1ns Hould be i r: v:ednesday the 16th of February. .at that time signs will uc erected !~y Jerry Van-y the park maintenance man... he also to 1 (] (30;:1 r:d the E,-J l-.\ Y Hi rd Special would be in effect from February 15 thru tvl<1 rell 15.. r. i . i ~:f~:lS who buy permi ts at this time wi 11 recei ve a :20~;, d i oS coun t. . r>1r. f!erold told Board that two part-time people wou1 d Lx; put on durirw tlle pea'l< sea- son at Stewarts Creek Park..Spot Pat.ro] by the police dent. and parks and recreation personell will be used LO lry Lo help ,'r.~;1l:.0 that users of the park are aware that permits ar~ needed and to t(.]] them where to purchase... Counci lman Parker congr;) t Ll] a ted the BO\-J rc.: on the Parks and Recreation Department on hOH we] 1 the: P<.'l-J; i~; l(x::'. I rl'~l at this time and felt that again The ColonY'~3 "COlllrllltlity SP,"j:" 11ad once again done its work... Director Herold read a letter to the Huon! 110m Cub :;'_"dJL Puck 451 requosting permission to go into St(~h'(lrts Creek Park .'.'" ~':(lr'ch 20 for a clean-up..the pack is working toward their Honn~ U~lt award and need to perform a civic projoct (l:1d [oj L t.his wou !fi be u good project. .Board said they could see no prob.\c'\1 \"ith th:'~ and r1r. Herold said he would send request onto f-1l'. ::>.:1 ct u j n\:o see i! ;., n ,,: cbj ections . . Mr. Herold went on to brief members or prGc;r:.'ss of P"J' ~;s and also relayed Mr. Frohardts desire to have i'l (;re:rlci up,::ninc; ; ('f" Turner Street Park. .Park will open the 5th of March f'Clf \ h.. soccet- :' .':';un 2no. after discussion Board asked that Mr. He~olri ~et. ~ylvia to :0t with Vern Lang and Rich Frohardt to see whaL Uh.:Y h;ld In mind ,I:..; I..llen to draft letter to Council and f\1ayor and City :\~,1!'clq(;r'. for appr-c"!,,!, .they also suggested that we .....r i te a letter inv i I i rq l bc~ H isto;' .' ,-',' l Celnrni ss ion and possibly some of the former lar-;d (J\oVl'cr~; :)( park !.", I: ities so tha t all could see the development of t he i"(~ ;'1: .. Citizens Input..Bob Erhman was in i-lt.\:,.n,h.:..... :lnd war.',', t.~, flnd out: about future fields for play for Lnt: pOSS1!)!t: Little L.c,:(!ue football.. it was explained that Turner Stroot. \-:dS (!j~';("' (Josi.gniil,.(.: lor this.. [ [ [ < CITY OF THE COLONY DENTON COUNTY TEXAS MARCH 1, 1983 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of The City of The Colony, Denton County, Texas, to be held at the Parks and Recreation Office, Suite 540, The Colony Square Shopping Center, located at 5201 S. Colony Blvd., The Colony, Texas at 7:30pm on the 9th day of March, 1983 at which the following will be discussed: I. Approval of Minutes 2. Departmental Update 3. Citizens Input a. Request for Softball Tournaments 4. Consideration of Ammended Fee Schedule Policy 5. Any other matters that may come before the Board 6. Adjournment CER TIFICA TE I certify that the above notice of meeting was posted on the front door of City Hall on the 2nd day of March, 1983, at 11: 00 a. m. Secretary - --- "II ,..- - r \.,. f c [ - -1~ CITY OF THE COLONY DENTON COUNTY TEXAS A Regular Session of the Parks and Recreation Board was called to order at 7:38PM by Chairman Richard Frohardt on the 9th day of March 1983, with Members Brantley and Orme in attendance...Sylvia Brantley and Johnny Sartain, City Manager were also in attendence ...Members Seidler and Turner and Alternate Ashman were not present...Approval of minutes from the 9th of February meeting was made by Member Brantley to accept and seconded by Member Orme..Minutes passed unanimously... Department Update....Sylvia informed the Board that the parks within the city are nearing completetion with the aid of Community Developments help and with the hiring of two more park maintenance men...Turner Street Community Park is open for the Soccer Season and playground equipment should go out to bids within the next two weeks...Once this equipment is in and the area for equipment is readied, playground equipment will be installed and Turner Street Park will be totally completed... Bridges Park is also near completetion, playground equipment has to be ord~red and sprigging has to be completed..Sylvia went on to explain why .playground equipment had not been ordered to the Board..Mr. Sartain also explained to Board Members that anything over $5000.00 had to go out for bids and why this policy had to be followed...Mr. Sartain also told the ;Board that we also waited on ordereing equipment as he wanted us to know exactly what funds were left in grants, before orderirig equipment as we did not want to overextend these funds..Chairman Frohardt asked Mr. Sartain what was being done in reference to hiring a new director for the PARD, Mr. Sartain informed the Board that at thi~ time we would not be hiring a Director, he also stated that we are taking resumes for this job, but that he felt that we could utilize the monies to hire the park maintenance personell that the department so desperately needs to get the parks ready for completeion and just generally play catch-up for now..He went on to inform the Board that he had made Sylvia the Superintendent of Recreation and Jerry Van-Y Superintendent of Parks and ~1aintenance and that both of these employees would be directly under his direction...Mr. Sartain told Board members that radios have been ordered for the department and that we would be getting a new pick-up truck hopefully within the next couple of weeks..Chairman Frohardt asked Sylvia what was being done about the Greenway Park (TP & L easement) ..Sylvia told the Board that all post were jn for the outlining of trail and that the grading had io be done, but that the department felt our first priorities had to be the parks with League play first as most sports organizations are already into the start of the league play...Member Brantley asked city manager if the State would send someone out to check on grant parks once we let them know they are complete and Mr. Sartain assured the Board that an Auditor would be out to inspect parks to insure that grants have been fulfilled to specifications. A brief report was given on the sales of permits for Stewarts Creek Park.. Mr. Sartain also clarified the group. permit fee charge for members of the Board. . . - - - - - .-.. Gitizens input....Members of the CYSA were in attendance and Pat Aldinger asked the Board if the agreement still stood for the CYSA's lease of the Concession Stand at Turner Street PArk..Richard Haas also stated that the City Council had approved this lease thru August of 1983 and that there fl d I . was no charge mentione at that time, the CYSA would be responsible for the upkeep and any lease improvements, water and electricity..Mr. Sartain said he could see no problems with this as long as it was in the minutes ~J Chairman Frohardt asked Sylvia to please obtain a copy of those minutes for the August 23, 1982 City Council meeting... Vern Lang asked Sylvia about the possibility of marking the parking lot and also a way of permanently marking soccer fields now that the grass is in and it is extremely hard to see the areas for the lines that are marked with chalk..The department will check into these areas to see what can be done.. Sylvia asked the Board to please refer to the letter from John Stooksberry 'who has a team that play softball in The Colony Softball League asking permission to put on a tournament to raise money to sponsor the cost of uniforms league fee, etc." Chairman Frohardt asked for discussion from members of the Board on what proceedure's we should take on this..it was agreed that at this time due to lack of fields for league play that we not allow individual teams to sponsor tournament play for raising money for their team. Board instructed Sylvia to please write a letter r~r. stook- sberry and explain this policy.. Member Brantley asked Chairman Frohardt if we might go to item 5 of the agenda before 'going onto item 4 as he.'felt there may be citiznes who were in atten- dance that would like to leave before the next agenda i.tem..all were in favor. I At this time Pat Aldinger also asked if there could be reserved signs posted l next to concession stand for personell who work in stand as they have many ~ itmes that need to be transported. .it was also bought out at this time about' ~ parking around the soccer fields ..Discussion followed and it was decided - that at this time perhaps association direct the coaches ,etc., to use the alleyway across from Turner Street park to go into vacant lot across from field to park..this would not cause a lot of congested parking on the street. Item 4..Fee Schedule Policy.. Chairman Frohardt informed the Board that at this time we would go over the 3rd draft for fees..Sylvia showed Mr. Frohardt the clarification asked for In Non-residents and traveling leagues..at this time she also asked Board about the children that attend schools here in The Colony, but did not live in The Colony, how was this going to efeect these children..Discussion followed and Board made a motion to reword the non-residents schedule to read..Non- resident is defined as anyone who does not reside or attends school within The Colony City limits"..Under tournaments Board directed Sylvia to change Item # 2 to: A $5.00 Charge per team per tournament..also add to this i tme a #5 which will read" A charge of $'10.00 per hour and half for lights shall be paid to PARD.... Under the Stewarts Creek Park item D, is to read..$20.00 fee per Group (PARK ENTRANCE FEE IS NOT ," WAIVED) After these changes Board directed Sylvia to forward to City Council for :~ their approval..Sylvia asked the Board if they would go with her recommendatio. of making fee schedule policy effective with the beginning of Fall League 1 Play..discussion followed and Board agreed fall should be recommended for start of fees... . '; Meeting was adjourned at 9:45PM... 9 ... [ M It ~ CH ~ 0 l l q gr3 TO ALL INTERESTED PARTIES: Notice is hereby given of a Regular Session of the Parks and Re- creation Board of The City of The Colony, Denton County, Texas, to be held at the Parks and Recreation Office, Suite 540, 5201 South Colony Blvd., The Colony Square Shopping Center in The Colony, Texas at-):30PM on the 6th day of April 1983 at which the following will be discussed: 1. Approval of Minutes 2. Departmental Update a. Recreational Upcoming plans on Summer Program Special Events League play b. Parks and Maintenance [ Permit sales for Stewarts Creek Park status Grants (park) update Discussion in regards to the development of North Colony ComDlex from Johnnv Sartain, City Manager 3. Citizens Input 4. Old Business a. Review of Park Pride program b. Review of request for Master Plan c. Status of Fee Policy Schedule 5. Any other Matters that may come before the Board 6. Adjourn CERTIFICATE [ I certify that the above notice of meeting was posted on the front door of City Hall on the 3lst day of March, 1983, at 4:00 p.m. Secretary