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HomeMy WebLinkAbout09/25/07 P&Z MINUTES CITY OF THE COLONY PLANNING AND ZONING COMMISSION SEPTEMBER 25, 2007 After determining that a quorum was present, the Planning and Zoning Commission of the City of The Colony, Texas convened into regular session which was held on Tuesday, September 25, 2007 at 6:30 p.m. in the City Council Chambers located in City Hall, 6800 Main Street, The Colony, Texas, at which time the following items were addressed: Commission Members Present: Brain Wade, Chairman; Deville Hubbard, Vice- Chairman; Karen Hames, and Debbie Morrison. Commission Member Absent: Mike Barrett, Marlene Milsak and Fernando Villarreal. Present from Staff: Donna Bateman, Development Services Director; David Dodd, City Attorney; Wes Morrison, City Planner; Gordon Scruggs, Director of Engineering; and Jennifer White, Administrative Assistant. 11.0 I CALL REGULAR SESSION TO ORDER Chairman Wade called the meeting to order at 6:35 pm. 11.1 I Citizen Input. No citizen input received. 2.0 CONSENT AGENDA 2.1 Consider a roval of the minutes of the Se tember 11,2007 Re ular Session. 2.2 Consider approval of a preliminary plat of Lots 1 through 8 Block 1, Hidden Cove Marina being 407.884 acres out of the BBB & CRR Survey, Abstract No. 170 and Abstract No. 179; Francis M. Grace Survey, Abstract No. 469; GW Grace Survey, Abstract No. 490; Matthew Jones Survey, Abstract No. 668; Andrew King Survey, Abstract No. 707; William Loving Survey, Abstract No. 747; John Perry Survey, Abstract No. 1058; and the A W Rogers Survey, Abstract No. 1114. The tract is located off Hackberry Creek Road in the northwest ortion of the cit . (PP06-00 11, Hidden Cove). 2.3 Consider approval of Planning and Zoning Commission Meeting Schedule for 2008. Commissioner Morrison moved to approve items 2.1 to 2.3. Seconded by Commissioner Hames. Motion unanimously carried (4-0). Planning and Zoning Commission September 25,2007 Page 2 of5 3.0 PUBLIC HEARING 3.1 Conduct a public hearing, discuss and consider making a recommendation to the City Council regarding a request for a special exception to Section 10A-900(D) (1) relating to exterior building material, specifically to allow stucco as a permitted exterior material in the Gateway Overlay Regulations. The site being a 5.5 acre tract located in the BBB and CCR Survey, Abstract No. 173 and is generally located on the south side of South Colony Blvd, approximately 485 feet east of the South Colony and Main Street intersection. (SE07-0005, First Baptist Church). Wes Morrison presented the staff report for item 3.1 and 4.1. Commissioner Hames asked where the stucco will be located on the building. Mr. Morrison stated it will be on the south wall facing residential properties. Commissioner Hames asked if the stucco will be visible from South Colony or Branch Hollow. Mr. Morrison answered no. Commissioner Hubbard asked why the church needs to follow the landscaping requirements on Branch Hollow. Mr. Morrison answered the Gateway Overlay District regulations state if 35% of the existing structure is effected then the property must comply with the landscaping requirements. Chairman Wade asked if the church has an existing fire suppression system. Donna Bateman stated the expansion will have to have the fire suppression system. Robert Croysdale, 4121 Commerce Suite 1, Dallas, TX 75226 stated the Fire Marshal is requiring the church to install the fire suppression system in the existing facility as well as the new structure. Mr. Croysdale stated the church is trying to comply with the Gateway Overlay District and the reason for the area where the stucco will be placed is to hide the HV AC units. Eddie McCormick, 6616 Brentwood The Colony, TX 75056 explained to the Commissioners he is proposing the same type of stucco that is shown in the picture that is currently on the new Starbucks located at 3701 Main Street. Mr. McCormick stated if the church would have the brick all the way up the wall it would create an economic hardship for the church to reinforce the wall. Commissioner Hames asked what square footage of the wall will be stucco. Mr. McCormick answered 250 square feet of the wall will be stucco. Chairman Wade stated the following residents were in favor of the request. They were Alan Robinson 4805 S. Colony, Jim Green 4832 S. Colony, and Paul Clark 4841 Alta Oaks. Planning and Zoning Commission September 25, 2007 Page 3 of 5 Chairman Wade closed the public hearing and asked the Commission to go into executive session at 7:01 pm. The Commission came back from executive session at 7:15 pm. Commissioner Hubbard moved to approve item 3.1 for this specific location. Seconded by Commissioner Hames. Motion carried (3-1 Commissioner Morrison opposed). 4.0 ITEMS FOR INDIVIDUAL CONSIDERATION 4.1 Discuss and consider making a recommendation to the City Council on a site plan for Lot 1, Block 1, First Baptist Church Addition being a 5.5 acre tract located in the BBB and CCR Survey, Abstract No. 173 The site is generally located on the south side of South Colony Blvd, approximately 485 feet east of the South Colony and Main Street intersection. (SP07-0014, First Baptist Church). Commissioner Hubbard asked if the church would need to reinforce the HV AC system. Mr. Croysdale answered yes, but it would be independent of the wall. Commissioner Hubbard asked if the church is asking for the variance due to the load capacity of the wall and because the wall is facing the rear of the building. Mr. Croysdale yes. Commissioner Hames asked the applicant if the church had an alternative to the stucco. Mr. McCormick stated the church looked at other masonry products, but the stucco was more cost efficient. Commissioner Hames asked the applicant what the cost difference was between the stucco and masonry products. Mr. McCormick answered it is twelve ($12.00) to fourteen ($14.00) dollars per square foot and this estimate did not include the main cost for the structural support. Commissioner Hames asked staff what was needed to fulfill the city requirement for landscaping. Mr. Morrison answered the church is in compliance with the South Colony landscaping, but needs to provide a buffer yard and approximately four (4) trees on Branch Hollow to be in compliance. Commissioner Hubbard asked staff with the added buffer yard would the church have to redo the pavement. Mr. Morrison answered yes. Commissioner Hubbard asked staff how the church can comply without reducing the parking spaces. Mr. Morrison answered the church would have to relocate those parking spaces that are affected. Planning and Zoning Commission September 25,2007 Page 4 of5 Commissioner Morrison asked why the fence did not stretch across the complete south side of the lot. Mr. McCormick stated the fence was put up to help screen the church only. Commissioner Hubbard asked if the stucco faces South Colony or Branch Hollow. Mr. Morrison stated no. Chairman Wade asked if the church would lose some of the parking spaces just to meet the landscaping requirements. Mr. Morrison answered yes. Commissioner Morrison asked if the stucco faces east or west. Mr. Morrison stated the stucco will face the south and some of the residents southeast of the church could see the stucco. Commissioner Morrison asked the applicant if the church will be extending the fence in the future. Mr. McCormick explained the church has the intention to bring the fence the rest of the way down the south side of the property line. Commissioner Hubbard moved to approve item 4.1 with allowing an exemption to the landscaping requirement. No second for this motion. Chairman Wade moved to approve item 4.1 and to have the applicant meet the Gateway Overlay District Requirements. Seconded by Commissioner Hames motion carried (3-1 Commissioner Hubbard opposed). 5.0 WORK SESSION 5.1 Receive an update from staff on Phase I of the Development Code re-write and direct staff accordingly. Wes Morrison presented the staff report. All Commissioners agreed with the areas that staff will visit and take pictures of for the Commission. Commissioner Hames added she would like staff to visit the area in Allen called Montgomery Farms. Chairman Wade added he would like staff to visit Southlake. Mr. Morrison stated staff liked the table of contents from Lawrence, Kansas and Corpus Christi, Texas. The Commission agreed the Corpus Christi table of contents were easier to understand and more user-friendly. 6.0 DIRECTOR'S REPORT 6.1 City Council Report from September 17,2007. Donna Bateman presented the directors report. Planning and Zoning Commission September 25,2007 Page 5 of 5 Ms. Bateman explained the Development Services project report staff presented to the Commission. The Commission asked if staff could e-mail the project report every Tuesday afternoon. Staff agreed. Chairman Wade adjourned the meeting at 7:55 pm. ~~~ - /~ i~~ w - ; Chairman -----