Loading...
HomeMy WebLinkAbout05/24/01 EDC MINUTES THE COLONY ECONOMIC DEVELOPMENT CORPORATION REGULAR BOARD MEETING CITY HALL COUNCIL CHAMBERS MAY 24, 2001 Present: President A1 Garcia Vice President Steven Sims Treasurer Delaina Hammock Staff.' Tom Terrall Cindi Lane Absent: Secretary Bob Norris Ex-officio Member Sue Walden (attending 4B meeting) Item 1.1. Call to Order: Being that a quorum was present, Al Garcia called the meeting to order at 7:05 p.m. and led in the Pledge of Allegiance. 2.0 CONSENT AGENDA Item 2.1. Reports: a. Cash flow projection b. Tax Allocation Summary for April and May c. Monthly ½ Cent Sales Tax graph d. Monthly report from April to City Manager e. Letter from Pam Nelson to Budget Suites Item 2.2. Approval of the minutes of the board meeting held April 11, 2001: Delaina Hammock made a motion to approve the minutes as written. Stephen Sims seconded the motion and the motion carried with all members voting aye. 3.0 EX-OFFICIO MEMBER, PUBLIC COMMENTS Item 3.1. Report of 4B meetings: Sue Walden provided a written report of 4B events that took place last month, which was read by Tom Ten-all due to her absence. Highlights of that report include the following: 1. Public meeting on April 19 before the 4B meeting in which no one attended 2. Ridgepointe Park update: Pavilion is here; fiber has been added; irrigation has begun; trees scheduled to arrive on April 27 3. Community Complex: There will be a 3-acre lake; the design committee will tour softball, baseball and soccer fields in other cities on April 25 in order to get ideas on things not to do; members were reminded that the new complex is "Community Complex" and not "Sports Complex" Item :3.2. Report of Chamber of Commerce meetings: A full-time clerical position was created which will allow Loretta Hill more time to become a PR representative and visit potential new business and existing business to determine how the Chamber can help them. The Education Committee met and is working towards establishing a tourism center. The membership committee is putting a packet together for potential and/or new members and for being distributed at trade shows that 4A participates in. The Benefits Committee is adding benefits to help support members, looking at health and life insurance, cell phone service advertising and many other ideas to help support local businesses. The Special Events Committee is organizing the golf tournament scheduled for October 5 at The Tribute. They are also planning a Casino Night at The Tribute. The Economic Development Committee is working on getting decals for door/store fronts to indicate the business is a Chamber member. They are working on city maps. Tom Terrall is helping with member visitation training and he is training Chamber staff on obtaining information from businesses that would benefit economic development of the City. Item 3.3. Public Input: There was no public input. 4.0 REGULAR AGENDA Item 4.1. Discussion of Home Depot grand opening celebrations: Mr. Terrall thanked the board for attending last night's festivities. He informed the board that Edward Jones put out a release about Home Depot and mentioned The Colony as 100thPress having the store in the state of Texas. The board made several positive comments about the grand opening. Item 4.:2. Update regarding NTCAR golf tournament: Mr. Terrall reported that the tournament is on track. There are 132 golfers signed up and the EDC 16 available slots are filled. A letter will be mailed out to thank The Colony golfers and to give them ideas of what to say to promote The Colony. Item 4.:3. Update regarding NTCAR bus tour: Mr. Terrall reported that the bus tour is on track as well and there are 30 people signed up to take the tour. Item 4.4. Discussion of House Bill :3178 concerning sales tax training: Mr. Terrall wanted the board to realize that this bill in its original form could be very costly to this 4A board because it would require travel and training expense for all board members and legal council every 24 months. There is a lobbying group in place, the Sales Tax Association, working to get this bill modified. The Colony EDC staff is watching for new developments. EDC Minutes May 24, 2001, Page 2 Item 4.5. Discussion and appropriate action regarding the printing of a city map for visitors of The Colony: Ms. Hammock explained to the board that the concept of this map would be geared toward the visitor to The Colony for special events, such as a sport tournament, to let the tourist become aware of restaurants and retail services available to them. A professional map would help local business and create an avenue for out-of-towners to make the best use of our city. Ms. Hammock has spoken with a local printer about the cost involved with the design and printing of this map. She feels that there is sufficient money in the budget for the development and printing of a brochure since the money budgeted for a newsletter is not being used and this would be a small portion of the newsletter budget. The board asked questions and there was discussion of which businesses to include, where to distribute, and who would gather the information for the brochure. President Garcia suggested gathering maps from other cities for comparison, setting up a committee, and budgeting $1,000 for printing costs. Mr. Sims made a motion to approve up to $1,000 for the printing and designing of the brochures. Ms. Hammock seconded the motion and the motion passed with all ayes. Item 4.6. Discussion and appropriate action regarding SuperComm 2001 in Atlanta, Georgia June 5-7, 2001: Mr. Terrall informed the board that the size of this tradeshow is impressive. Last year's attendance was 53,260. The Dallas Chamber has set up appointments with eight international businesses and made arrangements to talk to some Atlanta businesses during their visit. President Garcia pointed out that although Dallas didn't land the Boeing corporate office, the publicity was excellent and it can be built upon. Item 4.7. Discussion of marketing/advertising company proposals: Mr. Ten'all informed the board that it would be a good idea to look at new marketing companies as well as Zachry, Inc. to see what is new. He would like to choose about six companies to make presentations to the board. There was discussion of looking at other companies to see what marketing strategies they could offer and what firms have used them. Also discussed was to make sure that there would not be a duplication of expense for another logo in the event that the 4A Board decided to change firms. Item 4.8. EXECUTIVE SESSION as authorized by section 550.086 of the Local Government Code Economic Development, to-wit: A. To deliberate the offer of a financial or other incentive to a business prospect. The board went into executive session at 7:50 p.m. EDC Minutes May 24, 2001, Page 3 Item 4.4. Consideration of appropriate action to be taken as a result of executive session: The board reconvened at 8:00 p.m. No action was taken. President Garcia reminded the group that Memorial weekend and graduation was this weekend and his wish was for everyone to be safe and to congratulate the seniors. President Garcia adjourned the meeting at 8:01 p.m. Cindi Lane A1~' ~' - -- Administrative Assistant President EDC Minutes May 24, 2001, Page 4