HomeMy WebLinkAbout06/28/07 Library
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
June 28, 2007
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to
order by Chair Clark at 7:08 p.m.
Present: Sandi Gehrke
Wanda Spears
Lorraine Clark
Jayme Skelton
Wayne Bullard
Joan Sveinsson
Jo Chantrill
Diane Kruzich
Sue Parks
Absent:
Place 1
Place 3
Place 4
Place 5
Place 6 (arrived at 7:20 p.m.)
Library Director
Library Secretary
Place 2 (Personal)
Place 7 (Personal)
1. Citizens Input.
None
2. Consideration and approval of minutes of the board meeting held on April 26, 2007.
The minutes were approved as presented.
3. Review of Board member notebooks.
The Board members' notebooks were brought up to date.
4. Discussion and consideration of propose revisions to Appendix A Schedule of Charges
of the Circulation Policy.
Director Sveinsson apprised the Board that a restitution fee needed to be established for
the new audiobook format known as "Playaway", a self-playing audiobook that uses
MP3 technology. Director Sveinsson offered two options: 1) actual cost, which would
require staff to research the cost of the specific title when a customer needed to make
restitution or 2) establish an average cost, which is how the restitution fees are set for all
other locally-owned circulating formats other than A V equipment. The average cost
method allows the customer to be informed as to liability in advance, as it would be
published in the schedule of fees that is provided to each new cardholder, and it
streamlines the process of charging and collecting restitution fees. Based on the
selection of titles currently in the collection and a survey of costs via two vendors, staff's
recommendation is a restitution fee of $50, plus the standard $5 processing fee.
Member Bullard moved to adopt the staff recommendation of restitution fee of $50, plus
the standard $5 processing fee. Member Skelton seconded the motion; the motion
passed unanimously.
5. Library Director's Report:
a. Status report re: operations
Gabi Estes and Holly Martin are splitting the summer temporary circulation clerk
position.
Summer programs have been well-attended and well-received this year. Due to the
longer summer break, staff has planned additional youth programs to take place
throughout August with the theme "Dog Days of August" featuring read-aloud events
with such favorites as the Hank the Cowdog series.
The new carpet tiles have been installed in the circulation workroom and behind the
circulation desk. Wood laminate flooring is scheduled to be installed in the Y A and
Adult seating areas at the front of the Library this Sunday. Funding for these
improvements came from a variety of sources: the Library's building maintenance
budget, monies left over from the study rooms project (came in $500 under budget),
a donation received by the Friends of the Library from a booster club that disbanded,
and the Facilities Maintenance department's budget.
The winners for each grade level of the Hometown Happy Birthday Art Contest are
on display in the Quiet Room.
New "wall art" has been added to the Juvenile area.
b. Status report re: FY 07-08 CIP, new personnel, and budget requests.
The Library's budget request has been reviewed with the City Manager, and Finance
Director. The static funding in the Books & Periodicals line item for the past several
years was discussed; interested was expressed in increasing that line item if fiscally
possible.
The July 16th City Council session will be held at The Tribute and will focus on
discussion of the city comparisons information and other concerns in preparation for
setting priorities for the upcoming fiscal year budget.
c. Status report re: grants.
The Library has received the CoServ Charitable Foundation Grant to fund the
Library's Live Homework Help ™ service for this year; the check was presented at the
June 18th City Council meeting.
The summer Teen volunteers are serving as an advisory panel for the YA area
refurbishment project, which will primarily be funded via the Loan Star Libraries Grant
and Friends of the Library funds. The teens have selected cafe tables, chairs, and
stools, which have been ordered. The current plan is to use an existing countertop to
create a cafe bar look and to install display shelving under it to face out into the
walkway. A loveseat, chair, and end table are also under consideration, for which the
fabric samples have been ordered. The teen panel members have been very
enthusiastic and creative; it has been a joy to work with them.
New sign holders have been purchased with Loan Star Libraries Grant funds; one is
currently being used to hold a larger sign informing customers to turn their cell
phones to silent or vibrate mode and the other is being used to hold a large sign
informing customers of how to sign onto a public access computer or to get into the
queue for one.
d. Update re: Friends of the Library activities.
The on-going book sale has been quite successful, now that the sale books have
been moved out to the main walkway in the Library.
The next book sale is scheduled for Saturday, September 8th.
The next Library Board meeting is scheduled for July 26,2007, at 7:00 p.m.
The meeting adjourned at 8:13 p.m. '-/' c.l4. i l
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, Chantrill, Secretary .J
Lorraine Clark, Chair