HomeMy WebLinkAbout07/24/07 Technologies
MINUTES
CITY OF THE COLONY
TECHNOLOGIES BOARD
July 24, 2007
After determining that a quorum was present, the Technologies Board of the City of
The Colony, Texas convened into regular session which was held on July 24, 2007 at
6:30 p.m. in the City Managers Conference Room located in City Hall, 6800 Main
Street, The Colony, Texas, at which time the following items were addressed:
Present: John Harton, Chairman; Jack Turner; & Harshkumar Desai
Present from Staff: Rebecca Koo, Finance Director; Matt Johnson, IT
Manager; Ted Ringener, Network Technician; Jennifer White,
Administrative Assistant
Arrived late: Chad Joyce; Mark Porter
11.0 1 CALL MEETING TO ORDER
Chairman Harton called meeting to order at 6:30 pm.
2.0 DISPOSITION OF MINUTES
2.1 Acceptance or correction and acceptance of Technologies Board Minutes for
meeting held on April 10th, 2007. (Board)
Minutes were approved and signed by Chairman Harton.
13.0 I CITIZEN INPUT
No citizen input was received.
4.0
4.1
AGENDA ITEMS
Discuss and consider a recommendation for the purchase of Uninterrupted
Power Su I UPS for Police/Munici al Court.
Matt Johnson presented the staff report.
Chairman Harton asked what staff meant about environmental controls.
Ted Ringener explained that it is a monitoring system.
Mr. Johnson went on that it would e-mail and inform you if it drops below any
thresholds that you set and when you go on and off battery backup.
Chairman Harton asked if this is coming out ofthe same fund of the camera system.
Mr. Johnson answered yes.
Technologies Board
July 24, 2007
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Chairman Harton asked if staff was going with the SCW system.
Mr. Johnson answered yes.
Chairman Harton asked when staff set it up to e-mail is that e-mail going to the IT
department.
Mr. Johnson answered yes.
Chairman Harton stated that since the Police Department is 24/7 should it go to
someone in that department also.
Mr. Johnson answered that they could set it up to e-mail Chris Plemons, Police
Department Support Services Captain.
Chairman Harton asked about warranty on the system.
Mr. Johnson stated that staff has asked for the three year onsite warranty.
Board Members Chad Joyce and Mark Porter arrived at the meeting at 6:40
pm.
Mr. Johnson explained the reason why staffwants to go with the APC Unit.
Board Member Mark Porter asked if the system was compatible with the other units
in place.
Mr. Ringener answered yes.
Board Member Chad Joyce asked that the maximum run time for this unit was five
minutes.
Mr. Ringener answered that they expect thirty minutes out of this unit and that they
should not have a problem with that due to the Police Department having a backup
generator.
Board Member Joyce asked if staff expects to do any data storage on this unit.
Mr. Johnson stated that staff has no plans to add any data storage.
Chairman Harton asked about the storage of the camera system.
Mr. Johnson answered no and that it's a server system which acts like a DVR system.
Board Member Porter asked about the battery lifetime.
Mr. Ringener answered four years.
Board Member Desai moved to recommend approval of the UPS system, as
presented by staff. It was seconded by Board Member Turner and the motion
carried unanimously (5-0).
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July 24,2007
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15.0 I ADJOURNMENT
Chairman arton adjourned the meeting at 7:55 pm.