HomeMy WebLinkAbout11/16/95 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
NOVEMBER 16, 1995
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Kruzich at 7:05 p.m.
Present:
Diana Kruzich Place 2
James Althaus Place 3
Dorian Barton Place 4
Wayne Bullard Alternate 1
Joan L. Sveinsson Library Director
Sandra Vondersaar Secretary
Absent:
Patricia Riggs Place 1 (Personal Business)
Jayme Skelton Place 5 (Car Trouble)
1. citizen's Input.
None.
2. Discussion of goals, objectives, and long range plans.
Architect Bill Hidell of Hidell Associates Architects conducted a
slide presentation regarding design of a new library facility or
renovation of the existing building.
Mr. Hidell suggested those involved in the decision making take
tours of other libraries, observing and discussing the advantages
and disadvantages of those buildings. Planning should also
involve members of the community in developing design concepts.
Mr. Hidell made the following suggestions for the design:
1. Visual control of the entire building from the Circulation
Desk to optimize security and provide easy orientation for
patrons.
2. A Court Yard would add esthetics to the facility and may be
used for receptions, meetings, storytimes, and other events.
3. Smmll and large meeting rooms for use as study areas,
tutoring, audio/visual viewing, computer rooms, civic organization
meetings, and classes.
4. Plan for future expansion.
5. Indirect lighting to reduce eye strain and computer glare.
Mr. Hidell furnished the Board with information directly related
to the present facility and future possibilities.
Per national guidelines, to serve our 1990 population, our
facility should be approximately 19,000 square feet.
The following factors were presented in regard to expansion of the
existing building, at an estimated cost of 1.4 million dollars: __
1. The maximum expansion at the current location would bring the
facility to a total of 21,000 square feet.
2. Two entrances are needed to the building, with visual control
of both from the Circulation Desk.
3. Drive-up window to be open for scheduled pick-up times.
4. Present restrooms do not meet ADA requirements; major
renovation would be required.
5. Estimate $52 per square foot to renovate existing building
including foundation repairs.
6. Recommend 12 foot ceiling height for indirect lighting.
7. Basically, to be done correctly, we would need to totally
renovate the existing facility, taking it down to the slab.
New construction of a 21,000 square foot facility would cost a
minimum of $1.7 million and could include:
1. Meeting room to accommodate 100 people.
2. Instructional areas including study and computer space.
3. Storage areas for visual and sound equipment.
4. Local history displays/archives, (museum).
5. Display space (displays to promote the collection).
6. Childrens' programming space.
7. Senior Citizen's meeting space.
8. Gift shop for Friends of the Library.
Note: any dollar figures quoted are only good for 12 months.
Mr. Hidell could furnish a design package including a model,
photographs, drawings, and a cost estimate on the above, for a
fee. He emphasized the importance of City Council support in
order for a Bond package to be successful. He also recommended
that we stress the use of the existing building by other city
departments by including the renovation costs for that purpose and
the construction of a new library building in the bond package to
convince all involved that this is a city wide issue.
Director Sveinsson stated City Manager, Johnny Smith was hoping
for State grant funding, but Mr Hidell informed her that money is
no longer available.
Mr. Hidell also stated studies show library circulation increases
by 30 percent after renovating or constructing a new facility.
A meeting with Mr. Hidell, City Manager Johnny Smith, Finance
Director Tony Johnston and Director Sveinsson will be scheduled,
hopefully in advance of the December 6, 1995, Capital Project work
session.
Chair Kruzich suggested the Board, Director Sveinsson and City
Manager Smith plan a van tour of local public libraries in the
near future.
3. Chairman's report.
The City Christmas Parade will be December 12, 1995, at 10:00 a.m.
The theme this year is "Cowboy Christmas." Youth Services
Librarian Debbie Brightwell invited the Board members' children to
dress Western and ride the Library float. Ms. Sveiasson will be
riding the float disguised as a book.
The Friends of the Library Used Book Sale/Craft Bazaar will be
December 2, 1995, in the Library Meeting Room from 10:00 - 4:00
p.m.
Director Sveinsson stated that the Board's request has been
submitted to City Council to change the structure of the Library
Board to a seven member board, without alternate positions.
She also reminded Board members up for re-appointment, (Diana
Kruzich, Patricia Riggs, James Althaus, and Wayne Bullard), to
respond to the City Secretary's Office a.s.a.p, if they wish to be
reappointed.
4. Library Director's report.
Director Sveinsson stated the Secretary's position has been filled
by Sandra Vondersaar.
An order will be placed in December for four new computers. If
they are in stock, delivery date should be no later than January.
Ray Grimes, the city's computer consultant, is assisting in
tracking down some problems experienced with the local area
network.
The file server needs to be budgeted for replacement next fiscal
year.
Upon request, the Denton County Museum will loan displays to our
library in secured display cases, which the museum can provide.
The Youth Services Librarian has increased children's programming.
A puppet show will be held Saturday, November 18 and one weekly
preschool storytime has been added. Library Page Karen McCuiston
is helping with the puppet show.
Lori Harlan, Director of Economic Development, is publishing a
City newsletter with assistance from the High School Journalism
Class.
The 50% special on library fines has been implemented, but needs
more publicity.
The new telephone service is moving forward. The Library should _
receive all the features requested.
A clarification on job descriptions is being checked out with
personnel and ADA. Some paring down may be in order.
Morris Seay is trying to secure The First Baptist Church for the
Library Foundation Banquet/Fund Raiser. It is scheduled for the
evening of April 20, 1996. The Library Foundation is in need of
additional board members.
5. NTRLS System Representatives's report.
James Althaus will be attending the Regional meeting in Grapevine
on November 17, 1995.
6. New Technologies Committee report.
None.
Meeting Adjourned 9:12 p.m.
Diana Kruzldh, Cha~r
rsaar, Secretary