HomeMy WebLinkAbout07/26/07 Library
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
July 26, 2007
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to
order by Vice-Chair Gehrke at 7:02 p.m.
Present: Sandi Gehrke Place 1
Diana Kruzich Place 2
Wanda Spears Place 3
Jayme Skelton Place 5
Sue Parks Place 7
Joan Sveinsson Library Director
Jo Chantrill Library Secretary
Absent: Lorraine Clark Place 4 (Personal)
Wayne Bullard Place 6 (Business)
1. Citizens Input.
None
2. Minutes:
a. Consideration and approval of revision to the minutes of the board meeting held April
26,2007.
The revision of the minutes to include item #4 concerning recommendations
regarding appointment of representative and alternate representative to the North
Texas Regional Library System for the 9/1/07-8/31/09 term was approved as
presented.
b. Consideration and approval of minutes of the board meeting held on June 28,2007.
The minutes were approved as presented.
3. Library Director's Report:
a. Status report re: operations
The Summer Reading Club has concluded; certificates will be issued throughout
August. "Dog Days of Summer" program series will run August 1 - 24.
The wood laminate flooring has been installed in the Y A and Adult seating areas at
the front of the Library.
Facilities Maintenance staff installed the countertop on the display shelving in the Y A
area. A loveseat, chair, and connecting end table have been ordered. The teen
panel is working on plans for a "Name the Teen Room" contest to be held after the
new furnishings have arrived. Director Sveinsson is researching vending machines;
the teens recommended a cold drinks machine offering water, juice, and sports
drinks. The teens also would like a snack machine offering healthy snacks.
Local author Betsy Haynes, whose books have been made into TV series and a
made-for- TV movie, has agreed to present a writing workshop for pre-teens during
spring break; her husband Jim is an illustrator and will present a workshop the
following day on illustrating.
b. Status report re: FY 07-08 CIP, new personnel, and budget requests.
The special City Council session was held on July 16th to discuss the city
comparisons information and other concerns in preparation for setting priorities for
the upcoming fiscal year budget. Director Sveinsson provided the Board members
with an overview of the presentations and discussions. During the presentation
regarding new personnel requests, Director Sveinsson did have the opportunity to
describe the new priority regarding electronic resources as reflected in the new
personnel request to add the position of Electronic Resources Librarian. The City
Manager's presentation on facilities showed great needs in other departments; it may
be quite some time before the Library's need for additional space will be addressed.
As to how those needs will be addressed, several scenarios were discussed: build a
new city hall and convert the entire current facility to library space, build a new library
and convert the entire current facility to city hall space, or build both a new library and
new city hall - selling the current location as it is a prime retail location. The concept
of satellite (branch) facilities was also discussed, as was the town center concept that
had been suggested during the comprehensive plan meetings held this fiscal year.
The first budget work session is scheduled for Wednesday, August 15, at 6 p.m.
c. Status report re: grants.
Loan Star Libraries Grant: Staff is working with the CASSIE vendor and IT to select
products to display the queues in other areas of the library, freeing those waiting for a
computer to use other services in the library and still be able to watch for their
computer assignment to display. Staff is also working with IT to acquire the
equipment to add a second monitor to the staff reference desk computer to enable
staff to demonstrate searches, holds placement, and catalog use to customers. Staff
is researching display units for materials merchandising.
Director Sveinsson has applied for an opportunity to receive free teen books to give
away as reading incentives; the books will be funded from the proceeds of the
NTRLS cookbook sales.
d. Update re: Friends of the Library activities.
The next book sale is scheduled for Saturday, September 8th.
In conjunction with the September 8th book sale, the Library and Friends will be
hosting a local author and illustrator book signing event in the lobby.
The next Library Board meeting is scheduled for August 23,2007, at 7:00 p.m.
The meeting adjourned at 8:40 p.m.
~.LLL
'Sandi Gehrke, Vice-Chair
r
oan L. Sveinsson, Acting Secretary