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Home My WebLink About06/14/07 CDC (2) MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION JUNE 14TH 2007 PRESENT: Don Beckel - President Stephen Sohn - Treasurer Debby Short - Secretary Andrea Porter - Member Lisa Leary - Member John Sanders - Vice President STAFF: Pam Nelson Keith Helms Kathy Neal MEMBER ABSENT: TeRan Lawrence COUNCIL LIAISON: Allen Harris 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF MAY 10TH 2007- Motion to approve the minutes - Sanders; Second - Porter; motion passes. 3. RECEIVE PRESENTATION FROM LAKESIDE ARTS FOUNDATION AND LAKESIDE COMMUNITY THEATER REGARDING A PROPOSED ARTS FACILITY - Christi Martin from the Lakeside Arts Foundation made a presentation to the board regarding a proposed arts facility. The community needs balance. There are strong arts programs in the schools but not in the community. They have been in the old Senior Center buildingfor 3 12 years. They are considering building a pre-fab buildingfor their new home. The building will be 2 levels. There will be a ticket office, reception area, concession area, art room for art classes, dance studio, green room, set construction area, visitor information area in the foyer, 2 meeting rooms, stage, and an auditorium that will seat 228 people. The drawing Christi presented is a preliminary floor plan; the elevators and emergency exits are not shown because at this time they do not know where they would be required to put them in the building. The building will be governed by a separate governing board to include 2 representatives from the Cultural Arts Board, 2 representatives from the Lakeside Arts Foundation, and representatives from other arts groups. The following is the estimated costs associated with the building - Building - $1.8 - $2 million Auditorium Seats - $35K Parking Lot - $200K Stage & Technical Equipment - $100K Landscaping - $50K Furnishing / Office Equipment - $80K Funding sources they will seek assistance from include the CDC Board, HOT funds, grants, foundation fund raisers, corporate sponsorships and private donations. Allen reminded Christi that the property she is consideringfor the location of the building is leased to a third party until 2011. Christi is aware of this but said this is still the preferred location. 4. RECEIVE PRESENTATION FOR A PROPOSED CHRISTMAS 2007 SPECTACULAR LIGHTS AND MUSIC EVENT - Emily Fox, Special Events Coordinator, gave a brief description of plans for this year's Christmas event. The parade route will change - it will start at the Little League fields on North Colony Blvd and end at Perryman Park. There will be pictures with Santa, a senior citizen food drive, cookie and pie contest, tree decorating contest, and an ornament creation area. Emily estimates a cost of $2,000 for the event. Jim Slack, a The Colony Police Officer, gave a presentation for a computerized Christmas light show. This will attract people to the city. Lights will be put on the fire station and the gazebo. Doing this in conjunction with the events Emily named and having the event at Perryman Park will allow the event to grow every year. There will probably have to be some additional electricity installed at the park. The board asked Jim to get some estimates of that cost and get that information back to the board ASAP so this could be put on the July 2nd Council agenda. 5. CONDISERA TION OF APPROVAL OF THE FINAL BID FOR PARKING LOT EXPANSION AT HAWAIIAN FALLS- The expansion of the park has been delayed because of some permitting issues. They wanted the parking lot expansion completed before the season began, but now it won't happen until the end of the season. There have been additional costs because of city requirements that Hawaiian Falls did not anticipate. The board did not approve the bid presented tonight. Motion for Pam to get more bids - Sanders; Second - Leary; motion passes. 6. CONSIDERATION OF APPROVAL OF AN RFP FOR A COMMUNIDY DEVELOPMENT AND PARKS MASTER PLAN - Motion to approve the RFP - Sanders; second - Sohn; motion passes. 7. DISCUSSION OF VARIOUS REQUESTED PARK IMPROVEMENT PROJECTS- DAVE COW AN PARK- Torri Long, 5160 Reed, and some friends gave a PowerPoint presentation to the board about improvements they would like to see at Dave Cowan Park. The board was also given a list of over 100 children who want to see improvements made at Dave Cowan Park. They got their ideas from other city parks. They would like the play structures to be plastic and not metal. Torri's favorite play structure is the rock climbing structure at Slay/Baker Park. They would like to keep the volleyball court, sand pit, swing and tables at Dave Cowan, but want the profanity removed Pam explained the process of the upcoming 4B/Park Master Plan and that their ideas could become a part of that plan, and she also told them they could help design the park. RIDGEPOINTE PARK- Some citizens went to a City Council meeting and asked when enhancements were going to be made at Ridgepointe. A basketball court, volleyball court and trail around the park are in the Master Plan for the park. Some people told Allen they would like to see some of the trees removed and replaced with grass and picnic tables. STEW ART CREEK PARK- There was discussion about forming a Stewart Creek Park Master Plan Committee. This committee will try to find ways to better utilize the park. Many of the improvements made at the park have come from park fees. Lisa and Andrea agreed to co-chair the committee. They will seek input from residents, people who are interested in the trail, and they will also seek sponsorships. KIDS COLONY - One idea Keith is considering is to make the playground into a village and name the park "The Kids Colony". The playground would become a small version of the city; it will be a playground that appeals to all the senses and allow for interaction with all children. There are some drainage issues that need to be addressed Keith should have a design by the end of the summer. 8. UPDATE FROM DIRECTOR- FINANCIAL STATEMENTS- The board reviewed the financial statements. SHORELINE TRAIL- Keith submitted a grant application to Texas Parks & Wildlife on June ]"1, The grant is an 80-20 match. In the grant we applied for signage, boardwalks, benches, litter receptacles. We could get a preliminary response in August or September. Dennis should have some drawings ready in a couple of weeks to identify specific locations for water crossings. He will subcontract to get the storm drains repaired LIBERTY BY THE LAKE - All the events this year will be on July lh. The Liberty By The Lake website is live and has information about all the day's events. If anyone wants to volunteer to help that would be greatly appreciated WATERRE-USE STUDY- Kimley Horn is in the process of doing a study to see if we can use ejjluent water for irrigation in the parks and on medians. 423 LANDSCAPING - The landscaping along 423 will be on a separate contract. Keith is getting information about the Green Ribbon Program. There being no further business to discuss, the meeting was adjourned at 9:45 p.m. ~LJ Kathy Neal, ecordi~ Secretary ..~~~ Don Beckel, President