HomeMy WebLinkAbout03/29/07 Library
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
March 29, 2007
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to
order by Chair Clark at 7:05 p.m.
Present: Sandi Gehrke
Diana Kruzich
Lorraine Clark
Jayme Skelton
Wayne Bullard
Sue Parks
Joan Sveinsson
Place 1
Place 2
Place 4
Place 5
Place 6
Place 7
Library Director
1. Citizens Input.
None.
2. Consideration and approval of minutes of the board meeting held on January 25,2007.
This item was tabled to next meeting.
3. Discussion and consideration of proposed revisions to the Internet Access Policy.
The proposed revisions updated the policy to reflect changes due to the implementation
of the queuing and print management software and fees for printing:
).> Added to the Access section: "Users must have a The Colony Public Library
borrowers card; one-time visitors may log on as a guest."
).> Deleted from the Access section: (in regard to staff reduction of the time limit)
"during peak periods".
).> Replaced the paragraph regarding printing with "Printing charges are 10ct per page
after the first 10 pages per day; users are encouraged to deposit funds in their
accounts prior to logging on if planning to print. Unexpended deposits remain in the
user's account for future use; deposits are not refundable."
Member Bullard moved to approve the revisions as proposed. Member Kruzich
seconded the motion; the motion passed unanimously.
4. Discussion and consideration of adoption of a Study Room Policy.
Director Sveinsson presented the draft of a proposed policy. The new study rooms are
completed and have been used under the draft policy, pending its review and adoption
by the Board. The Board was in general agreement with all of the policy with one
exception: the exclusion of the use by individuals. After discussion, it was agreed to
proceed with the adoption of the proposed policy, which states in part: "The two study
rooms within the Library's Quiet Room are provided primarily for Library sponsored or
co-sponsored activities, exam proctoring, and small study groups (not less than two
and not more than five persons)." Staff will monitor the use of the rooms and the Board
will review this section again at a future date if the usage and requests indicate a need
to allow individual use. Member Bullard moved to adopt the proposed policy. Member
Skelton seconded the motion; the motion passed unanimously.
5. Library Director's Report:
a. Status report re: operations
Director Sveinsson described the presentation given to The Colony Works Citizens
Academy participants. In addition to a tour of the Library and introduction to some of
its operations, each participant received a "goody bag" containing a new patron
packet, a disc containing a power point presentation about the operation of each of
the Library's service areas, a membership brochure for FOTCPL, and other
promotional handouts. Director Sveinsson demonstrated the power point
presentation to the Board.
Director Sveinsson distributed the Library Board roster as prepared by the City
Secretary's office. Several members reported new email addresses; Director
Sveinsson will forward the updates to the City Secretary's office.
Director Sveinsson distributed copies of the Library's annual report to the State
Library for Fiscal Year 2005-2006.
Director Sveinsson reported briefly on the events during the February celebration of
the Library's 25th anniversary.
Director Sveinsson reported that there have been some staffing changes: Jill Rael
resigned from the Adult & Outreach Services Librarian position. Cary Herzig
transferred from the Technical Services Librarian position to the vacant position, but
has taken her electronic resources duties with her to the new position, which has
been re-titled Adult, Electronic, & Outreach Services Librarian. Megan Charters, who
completed her MLlS degree in December, transferred from the full-time Support
Services Clerk position to the Technical Services Librarian position. Part-time and
temporary staff members have been informed of the vacant full-time Support
Services Clerk position; if there is interest, the position will be posted as an in-house
opening.
b. Status report re: promotional events.
So far, no other libraries have expressed an interest in participating in a booth at the
L1SD Adult & Community Education Advisory Council Garage sale.
Director Sveinsson, Reference Librarian Margolis, and Circulation Clerk McCuiston
staffed a table at the Griffin Middle School Career and College Fair to issue library
cards, promote the Library's resources for college and career planning, and to
promote the TexShare databases and the Live Homework Help ™ service. Member
Bullard attended the event as a parent, but pitched in at the Library table to help
promote the Live Homework Help ™ service with testimonials about his own family's
use of the service.
c. Status report re: grants.
1) Wal-Mart grant: Director Sveinsson and Chair Clark accepted a grant of $1,000
from Wal-Mart. This grant is designated for furnishing for the juvenile area.
2) Amazon grant: Director Sveinsson submitted an entry to the Amazon.com "Wish
for Lit" contest.
d. Update re: Friends of the Library activities.
The next book sale will be on Saturday, June 2nd.
The FOTCPL Annual meeting is scheduled for the evening of April 28th and will feature a
Movie Night for the entertainment portion.
FOTCPL will be considering the purchase of additional caps sporting the Summer
Reading Club theme "Sail Away with Books" to sell as a fund-raiser.
The next Library Board meeting will be held April 26, 2007 at 7:00 p.m.
The meeting adjourned at 7.55 p.m.
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Lorraine Clark, Chair
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an L. Sveinsson, Acting Secretary