HomeMy WebLinkAbout01/25/07 Library
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
January 25, 2007
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to
order by Vice-Chair Clark at 7:02 p.m.
Present: Sandi Gehrke Place 1
Diana Kruzich Place 2
Lorraine Clark Place 4
Jayme Skelton Place 5
Wayne Bullard Place 6 (arrived 7:10 p.m.)
Joan Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
Sue Parks
Place 7
(Personal)
1. Citizens Input.
None
2. Consideration and approval of minutes of the board meeting held on August 24, 2006
and September 28, 2006. The minutes were approved as presented.
3. Election of officers.
The election of officers was accomplished by a single motion that included both
positions.
a. Chair
b. Vice-Chair
Member Skelton moved to elect Member Clark as Chair and Member Gehrke as Vice-
Chair. Member Kruzich seconded the motion; the motion passed unanimously.
4. Discussion and consideration of proposed revision of the Respect for the Rights of
Others-Conduct in the Library policy to add a provision that cell phones rings are to be
silenced in the Library.
Member Gehrke moved to approve the revision to include a provision that "Customers
will set cell phones, pagers, and other devices with the capability to create sound to
either silent or vibrate-only mode upon entering the Library. Customers will be aware of
others and keep the volume of their conversations as low as practical, including on
portable communications devices such as cell phones." Member Kruzich seconded the
motion; the motion passed unanimously.
5. Discussion & consideration of meeting schedule for 2007.
The Board members came to consensus on the following decisions regarding the 2007
meeting schedule:
>- The next Library Board meeting will be held February 22, at 7:00 p.m.
>- The March meeting will be moved to March 29, at 7 p.m., as the Library's presentation
for The Colony Works Citizens Academy is scheduled for March 22nd.
>- The Board meeting schedule for the rest of 2007 will be as follows:
April 26
May 24
June 28
July 26
August 23
September 27
October 25
November 29 (combined meeting for November and December).
6. Library Director's Report:
a. Status report re: operations
The new version of CASSIE, the Library's queuing and print management software,
has been installed. The collection of printing charges through CASSIE has been
accepted well by the Library's customers.
Director Sveinsson is working with EOSI to resolve issues with reports; the program is
not generating some of the data needed for the annual report.
The income tax forms have been relocated to the front of the Library in preparation for
turning the former "tax corner" into the "local history corner".
The Library will celebrate its 25th anniversary in February with a theme celebrating
the Library's history and the City's history: "Building Our History Together". Director
Sveinsson is continuing to work with the history project committee to collect
information and documents about the city's history. The 25th anniversary celebration
will also feature weekly contests.
Director Sveinsson is serving as a member of the L1SD Adult & Community Education
Advisory Council and as a member of the Council's Scholarship committee.
Director Sveinsson is serving as Chair of the Denton County Library Advisory Board.
Staff plans to work with City PIO Diane Baxter re: developing email subscription lists
related to the Library's events for different age groups and to use the summer reading
incentive program sign-up forms to collect email addresses of those who would like to
join the lists.
The Book Haters Group is still active; the Book Lovers Club has been discontinued
due to lack of participation.
December's evening Holiday Puppet show was very well attended. As there appears
to be an interest in more evening programs for families, another family puppet show
sponsored by the Friends of the Library is scheduled for February 15 in relation to
Black History Month: Sandra McLean of S&D Puppetry will perform The Road to
Uwungelema, a multicultural African animal folk tale.
City Facilities staff is contacting contractors for the Quiet Room project.
The Library will be closed on February 1 ih for Presidents Day.
b. Status report re: promotional events.
TCPL representatives issued library cards at Peters Colony Elementary School in
October.
TCPL will be sharing a character costume with other Denton County libraries again this
summer; it will be either Scuffy the Tugboat or Curious George.
Director Sveinsson is seeking participation from one or more south Denton County
libraries to host a promotional booth at the Garage Sale to be held on April 21st by the
L1SD Adult and Community Education Advisory Council. If at least one other library joins
in, Director Sveinsson will seek volunteers to help at the booth.
c. Status report re: grants.
The Loan Star Libraries grant will be used to acquire display units, shelving, furnishings,
signage, and computer monitors to improve customer service in various areas of the
Library, with special emphasis on the Young Adult area. FOTCPL has some grant
money set aside for the Y A area also. Staff has contacted six teen volunteers re:
participating in the re-design of the teen area; four have responded affirmatively.
Staff is planning to move one range of shelving from the Y A area to the area now used as
a waiting area for the computer users and then to shift the entire nonfiction collection to
create a larger "room" for the Y A area.
d. Update re: Friends of the Library activities.
The Friends are supporting the 25th anniversary celebration via soliciting and/or funding
prizes for the weekly contests.
The next book sale will be on Saturday, March 3rd.
The FOTCPL Annual meeting is tentatively scheduled for the evening of April 28th.
The next Library Board meeting will be held February 22,2007 at 7:00 p.m.
The meeting adjourned at 7.55 p.m.
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1::orraine Clark, Chair