HomeMy WebLinkAbout07/10/02 EDC MINUTES
THE COLONY ECONOMIC DEVELOPMENT CORPORATION
REGULAR BOARD MEETING
CITY HALL COUNCIL CHAMBERS
JULY 10, 2002
The Regular Session of The Colony Economic Development Corporation of the City of
The Colony, Texas, was called to order at 7:00 p.m. on the l0th day of July 2002, at City
Hall with the following roll call:
A1 Garcia, President Present
Bob Norris Present
Tia Hamlin Present
Norman Lang Present
Kevin Greene Present
And with five voting members present, a quorum was established and the following items
were addressed:
Item 1.1. Pledge of Allegiance: A1 Garcia led in the Pledge of Allegiance.
2.0. CONSENT AGENDA
Item 2.1. Reports:
a. Cash flow projection
b. Tax Allocation Summary for June
c. Monthly 54 Cent Sales Tax graph
d. Monthly report from June to City Manager
e. Website update
f. Shapiro marketing update
g. Denton County Transportation Authority update
h. Summary of current aetivity regarding development
i. Update of ECSC convention and tradeshow activity
Tom Terrall informed the board that the cash flow projection showed no change
and that the sales tax for June exceeded the projection slightly. The monthly ½
cent sales tax graph showed an increase of 37.46% above June 2000. He asked if
there were any questions on his monthly report. There were none. Mr. Terrall
gave the board a status of the web site revisions. He told them that newly
designed pages have been reviewed and revisions were made and reviewed with
Chris Jensen through a conference call last week. More information was sent to
Mr. Jensen and several more changes have been made. Mr. Jensen still needs a
few more items sent and emailed to him for him to complete the revisions. Mr.
Terrall recommended that once the corrections are made, the web site should be
activated and any incomplete pages should show that they are "under
construction." The post cards are in the final stages of development and will be
approved, printed _aM sent om in the next couple of weeks. A test has been made
on a partial list of marketing contacts to check for old addresses. Mr. Terrall
thanked participating businesses The Tribute, Angelina's and Home Depot for
providing donations for the post card promotion. The Denton County
Transportation Authority has sent a resolution to all Denton County cities with
populations over 12,000 for their city councils to review and vote on before
August 9, 2002. Mr. Terrall is asking for a slight re-wording and the resolution
will be placed on the August 5 council agenda for approval or disapproval of the
service plan. Mr. Terrall gave a summary of current developmental activity.
Letters and packets have been sent out to all ICSC tradeshow leads and follow up
calls will be done. President Garcia asked Mr. Terralt if he would check with
Shapiro on possibly making and distributing a compact disc for advertising and
linking to the web site.
Item 2.2. Approval of the minutes of the board meeting held June 10, 2002:
Mr. Norris made a motion to accept the minutes from June 10, 2002 as written.
Tia Hamlin seconded. The motion passed with all members voting in favor.
3.0 PUBLIC COMMENTS
3.1. Public Input: There was no public input.
4.0 REGULAR AGENDA
Item 4.1. Discussion of NAIOP breakfast meeting held J_nne~_ 27, 2002: Mr. Terrall
thanked the board for coming and representing the city at the NAIOP breakfast.
He said he was very impressed and he feels that mst of the members of NAIOP
who attended the breakfast now know more about The Colony, which was the
main objective of the sponsorship. There were approximately 180 attendees at the
meeting. President Garcla thanked the board for their support as well.
Item 4.2. Discussion ~_.nd appropriate action regarding hosting a new city council
member orientation of 4A policies and procedures: Mr. Terrall explained that
he tried to se~ up the orientation meeting in June but the~e wasn't enough time to
get it organized. He asked the board to look at the options of where to have the
orientation, when to have it, and how much money to spend. President Garcia
asked the board to keep in mind that the purpose of the orientation was for council
and board members to get to know each other and under, stand what the 4A board
is trying to accomplish. Several options were discussed, bnt the board was in
consensus to have the orientation at The Tribute and aot have to worry about
bringing food in. Several dates were discussed. Mr. Terrall pointed ont that
EDC Minutes July 10, 2002, Page 2
having the meeting on a Monday evening would probably be more convenient for
the majority of council members. All board members said they were available on
August 26. After lengthy discussion of budget and type of food, President Garcia
suggested having a plated meal and keeping the cost within $275.00. Norm Lang
made a motion to have the orientation meeting at The Tribute and not to spend
greater than $275.00 for the evening. The motion was seconded by Kevin Greene.
All members voted in favor and the motion carried.
Item 4.3. Discussion and appropriate action regarding Allies Day sponsorship: Mr.
Terrall told the board that there was supposed to be a NAIOP board meeting
earlier today and this item was on their agenda; however, their meeting was
cancelled. Mr. Terrall spoke with Doug Johnson of NAIOP and was told by Mr.
Johnson that he would speak with other board members to get their feedback. Mr.
Terrall explained to Mr. Johnson that The Colony EDC needs to move forward
with planning the event and the tentative date for our Allies Day is October 3,
2002.
Item 4.4. EXECUTIVE SESSION as authorized by section 551.086 of the Local
Government Code regarding Economic Development, to-wit:
A. To deliberate the offer of a financial or other incentive to a
business prospect:
The board went into executive session at 7:40 p.m.
Item 4.5. Consideration of appropriate action to be taken as a result of executive
session: The board reconvened at 8:05 p.m. No action was taken.
President Garcia adjourned the meeting at 8:05 p.m.
Cindi Lane
Administrative Assistant Pr~ident
EDC Minutes July 10, 2002, Page 3