HomeMy WebLinkAbout01/28/07 Cultural Arts
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CITY OF THE COLONY
DENTON COUNTY, TEXAS
MINUTES OF THE CULTURAL ARTS BOARD
OF THE
CITY OF THE COLONY
January 28, 2007
A REGULAR SESSION ofthe Cultural Arts Board of the City of The Colony was called
to order by Chair Whitmore at 7:09 pm.
Present:
Neale Whitmore
Cynthia Shailer
Liz Ripperger
Amy Long-Manuel
Joan Lux
Place 3
Place 4
Place 6
Place 7
Place 5
1. Citizen Input
None.
2. Discussion of possible upcoming arts events
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None.
3.
Discussion of New York City Ballet event
Member Long-Manuel distributed an information packet which included technical
riders and a budge for the possible event. She stated that July was a good month
to look at, since that was a slow time for the high school (TCHS) (which would be
the location), local hotels and for the ballet company.
Discussion included the following issues:
. Is the stage at TCHS large enough? (It is, according to the technical rider)
. Can we use rosin on the TCHS stage? (Answer was unknown.)
· Will Lewisville Independent School District (LlSD) use its own crew
and/or is union crew needed, and would that add to total cost?
. Ifthere was a charge for tickets, how would sales be handled?
. What other hidden costs might there be?
· How many performances would there be and would it be possible to hold
a master class while the company is in town?
The board agreed to make a fmal decision at the February 10th meeting, to either
go ahead with the event for this year or to decide to delay it until a later time.
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4.
Discussion of performance floor, possibility of purchase by city or use of Hotel
Occupancy Tax funds.
The board recommends that the Parks and Recreation department replace their
portable stage.
5.
Discussion and drafting of policies, procedures and fee schedules for
consideration and recommendation to the City Council for the Lakeside Arts
Center. Specific topics to include (but are not limited to):
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a. Written policy
b. Security
c. Person in charge of keys and scheduling
d. Re-keying of building
Discussion included the following issues and concerns:
· If users are paying for use of building, they will have certain
expectations
. Parts of building that can be used
. Non-profit status of users
. Recommendation to city council of hiring staff
. Where money for use gets collected
Member Long-Manuel suggested a calendar be posted at the facility to reflect all
usage.
Specific wording of policy was gone through and changes were made. Chair
Whitmore moved that all changes be approved, member Ripperger seconded the
motion. It passed unanimously.
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6. Discussion and consideration of current users of the Lakeside Arts Center, their
agreements for use of the center and how those agreements will be affected by
adoption of an official policy.
Tabled.
The meeting adjourned at 9:32 pm.
~ 4v:l2~::-
Neale Whitrl1ore, Chair
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