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HomeMy WebLinkAbout09/28/2006 Library I I I MINUTES OF THE LIBRARY BOARD OF THE CITY OF THE COLONY September 28, 2006 A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to order by Vice-Chair Clark at 7:03 p.m. Present: Sandi Gehrke Place 1 Diana Kruzich Place 2 Lorraine Clark Place 4 Jayme Skelton Place 5 Joan Sveinsson Library Director Jo Chantrill Library Secretary Absent: Wayne Bullard Place 6 (personal) Sue Parks Place 7 (business) Place 3 is vacant. 1. Citizen's Input. None. 2. Consideration and approval of minutes of the board meeting held on August 24, 2006. This item was tabled by consensus to the next meeting. 3. Discussion and consideration of canceling the October 26th, 2006 Library Board meeting. Director Sveinsson will be out of state during the week of the October 26th meeting. As no time-critical items are anticipated for the October 26th agenda, the option of cancelin~ the meeting was discussed. Member Skelton moved to cancel the October 26t meeting. The motion was seconded by Member Gehrke and passed unanimously. 4. Library Director's Report: a. Status report re: operations. The fiscal year ends this month; Director Sveinsson is working with staff to close out the fiscal year and to prepare for the new fiscal year. Michael McCuiston, husband of Circulation Clerk Karen McCuiston, has died. Staff is taking up a collection for a memorial gift. The cost for the Live Homework Help service is increasing with the December renewal of the service. Director Sveinsson will attend the Public Library Administrators of North Texas Conference October 18 - 20; she will be on vacation October 21 - 31 and November 13-26, but will be in attendance at the annual City Volunteer Banquet. b. Status report re: promotional events. The booth at Sail Fair was visited by over 100 people on Saturday; due to the rainy weather, the Friends did not put up the booth on Sunday. The Friends had sponsored a puppet show for Sunday and the puppeteers did arrive on schedule; Community Services Director Nelson had arranged to move the puppet show from the outdoor stage to the Melodrama tent due to the rainy weather. The puppet show was delayed until the melodrama performance was over, but then was canceled as the park had to be evacuated due to the approach of a threatening storm. Director Sveinsson and Youth Services Librarian Snyder will promote the Live Homework Help service and issue library cards at Peters Colony Elementary School the evening of October 10th. c. Status report re: county library funding. The Colony's allocation of the Denton County library funding will be $57,159 for FY 2006-2007, a decrease in funding due the decrease in the per capita rate from $0.805 to $0.769; the matching funds amount remains unchanged. This decrease is the result of the decision of the Commissioners Court to freeze funding at last year's total without adjustment for the increase in population. d. Update re: FY2006-2007 budget. The FY2006-2007 budget passed, with positive impacts for the Library department: the full operating hours schedule will be restored (Thursday morning service will be reinstated), the 30 hours per week Support Services Clerk position will be upgraded to full time, and the funding to improve space utilization in the Quiet Room by subdividing it has been approved. In addition, staff will receive a 4% cost of living increase in October 2006 and a second floating holiday in 2007. The new fees schedule has also been approved and goes into effect October 2006. All staff computers are scheduled to be replaced in the 2006-2007 fiscal year; the current proposal by IT is to lease computers. e. Status report re: grants: Director Sveinsson is working on the final financial report for the 2005-2006 Loan Star Libraries Grant and the Plan of Action for the 2006-2007 Loan Star Libraries Grant. I I f. Update re: Friends of the Library activities. The September book sale was quite successful, bringing in over $628. The Friends have indicated a willingness to fund two plaques to honor James Althaus. One will be a memorial plaque, honoring his many years of service in support of the Library. Library Board Members Kruzich, Bullard, and Skelton volunteered to plan the design and order that plaque. It has also been decided that the annual Library Volunteer of the Year award will henceforth be named the James W. Althaus Library Volunteer of the Year Award; the Friends will have a plaque made with the title of the award and listing all the past recipients, with space to add the names of future recipients. Both plaques will be presented at the annual City Volunteer Banquet, which will be held November 16, 2006. The next Library Board meeting will be the combined November/December meeting to be held on November 30, 2006. The meeting adjourned at 8:30 p.m. 2'" ~"'".;\, J Chantrlll, Secretary :;?J;vu~ ~d Lorraine Clark, Vice-Chair I