HomeMy WebLinkAboutResolution No. 06-089
RESOLUTION NO. 06- 0 ~?1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
THE ENGINEERING SERVICES CONTRACT BY AND BETWEEN THE
CITY OF THE COLONY AND KIMLEY-HORN FOR DESIGN OF A
ROADWAY CONNECTING THE WAL-MART PARKING LOT AND
MEMORIAL DRIVE, WHICH IS ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "A"; AUTHORIZING THE
CITY MANAGER TO EXECUTE THE CONTRACT; AND PROVIDING
AN EFFECTIVE DATE
WHEREAS, the City and Consultant have entered into an agreement such that the
Consultant is to provide the following services: DESIGN OF A ROADWAY CONNECTING
THE WAL-MART PARKING LOT AND MEMORIAL DRIVE; and
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the Contract with KIM LEY-HORN, which is attached hereto and incorporated herein by
reference as Exhibit "A," under the terms and conditions provided therein.
WHEREAS, with this Contract the City of The Colony is agreeing to pay the sum not to
exceed $25,300.00 for such work.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS THAT:
Section 1. The Engineering Services Contract, which is attached and incorporated hereto as
Exhibit "A", having been reviewed by the City Council ofthe City of The Colony, Texas, and found
to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all
things approved in the amount of $23,000.00 as the base amount, plus a $2,300.00 contingency
amount for a total not to exceed $25,300.00, and the City Manager is hereby authorized to execute
the Contract on behalf ofthe City of The Colony, Texas.
Section 2. That this Resolution shall take effect immediately from and after its adoption
and it is so resolved.
PASSED, APPROVED and EFFECTIVE this 16th day of October,
2006.
'~JW
J Dillard, Mayor
'ty of The Colony, Texas
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63918
THE CITY OF THE COLONY
INDIVIDUAL PROJECT ORDER NUMBER 1017
WITH
KIMLEY-HORN AND ASSOCIATES. INC.
PREAMBLE
Describing a specific agreement between KIMLEY-HORN AND ASSOCIATES, INC. (hereinafter,
"the Consultant"), and The City of The Colony, Texas (hereinafter "the Client") in accordance with the
terms of the Master Agreement for Continuing Professional Services dated September 9, 2002, which is
incorporated herein by reference.
SECTION 1
Identification of Project: Professional Engineering Services for the design of a right turn lane and
driveway along Memorial Drive. Bidding and Construction Contract Administration are also included.
SECTION 2
General Category of Services: Prepare construction plans, specifications, and OpInIOn of probable
construction costs for a right turn lane and driveway along Memorial Drive. Project tasks include Survey,
ROW/Easement Instruments of Conveyance, Design, Bidding Phase Services, and Construction Contract
Administration.
SECTION 3
Specific Scope of Basic Services: The Consultant will perform the following basic scope of services
under this IPO.
Task 1 - Survey
1. Perform a field survey to identify and locate existing topographic elements within the
improvement limits
2. Establish horizontal control points
3. Establish a vertical control benchmark circuit as needed
4. Coordinate with DIG TESS to locate and mark existing franchise and public utilities prior to
performing the field survey
5. Prepare a final topographic drawing in ACAD format (including contours and breaklines)
showing the features located in the field, an ASCII coordinate file of the points located in the
field, and a hard copy of the coordinates and feature descriptions
Task 2 - ROW / Easement Instruments of Conveyance
1. Preparation of up to two (2) right-of-way exhibits and narratives
2. Preparation of up to one (1) easement exhibits and narratives
INDIVIDUAL PROJECT ORDER NUMBER 1017 WITH
KIMLEY-HORN AND ASSOCIATES, INC.
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Task 3 - Desie:n
KHA will provide professional services required for the design and preparation of plans, details,
technical specifications, and an opinion of probable construction cost. This task includes:
1. Prepare for and attend project kick-off meeting and project coordination meetings (up to two (2))
with City staff to discuss the project requirements and special design or coordination needs.
2. Data Collection
a) City record drawings and utility maps
b) Existing plats
c) Existing property owner and record information
d) Roadway, Storm Drainage, and Utility Design Criteria
3. Compile applicable TxDOT standard details for traffic control. Detailed traffic control plan sheets
will not be provided.
4. Prepare final plans, specification books, and details pertaining to paving, drainage, pavement
markings, and erosion control plan. Pedestrian facilities will not be designed as part of this
project.
5. Plans shall consist of 11 "x 17" sheets at a scale of 1 "=40' horizontal. Spot elevations will be
provided. Vertical profiles will not be required.
6. Submit three (3) sets of plans, specification books, and an opinion of probable construction cost
to the City for review and comment at the 90% milestone.
7. Upon City approval of the 90% plans, KHA will complete the final construction documents, and
submit (3) sets to the City.
Task 4 - Biddine: Phase Services (Additional Services)
KHA will provide professional services required for the Bidding Phase Services if authorized by the
Client. This task includes:
1. Assist the City in the placement of the advertisement for bids (advertisement to be paid for
directly by the City), issue contract documents to prospective bidders and maintain a list of
bidders to whom bidding documents have been issued.
2. Print up to thirty (30) sets for bidder distribution (11 "xI7")
3. Issue addenda as appropriate to interpret, clarify, or expand the bidding documents
4. Attend the bid opening
5. Tabulate the bids received and evaluate the compliance of the bids received with the bidding
documents. Prepare a written summary of the bid tabulation.
6. Check references of apparent low bidder and prepare bid summary letter.
Task 5 - Construction Contract Administration
KHA will provide professional services required for Construction Contract Administration. This task
includes:
1. Attend the pre-construction conference.
2. Visit the project site at appropriate intervals (up to three (3) including the final walk-thru) as
construction proceeds to observe and report on the progress of the executed work and general
compliance with the contract documents.
INDIVIDUAL PROJECT ORDER NUMBER 1017 WITH
KIMLEY-HORN AND ASSOCIATES, INC.
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3. Attend periodic construction meetings at the jobsite to discuss schedule, key events, and
coordination issues.
4. Issue necessary interpretations and clarifications of contract documents, and make
recommendations regarding the acceptability of the work.
5. Participate in the final walk-thru and report on the completion of the project.
SECTION 4
Additional Services:
Additional services to be performed if authorized by the Client, but which are not included in the above-
described Scope of Services, are as follows:
1. Preparing for or attending any additional meetings not identified within the Scope of Services.
2. Furnishing additional copies of review and/or final documents in excess of the number of the
same identified in the Scope of Services.
3. Coordination with franchise utility companies
4. Sanitary sewer / water line design
5. Retaining wall design
6. Pedestrian facility design
7. Construction Staking
8. ROWand/or easement negotiation and acquisition
9. Redesign to reflect project scope changes requested by the Client, required to address changed
conditions or change in direction previously approved by the Client, mandated by changing
governmental laws, or necessitated by the Client's acceptance of substitutions proposed by the
contractor.
10. Geotechnical Services
11. Review shop drawings submitted by the contractor for general compliance with the intent of the
design.
12. Preparation of Record Drawings
SECTION 5
Special Terms of Compensation:
Consultant will perform the tasks described in the Scope of Services for the lump sum fee of $23,000.
A major task breakdown is provided below. All permitting, application, and similar project fees will be
paid directly by the Client.
.
Task 1 - Survey
Task 2 - ROW/Easement Instruments of Conveyance
Task 3 - Design
Task 4 - Bidding Phase Services (Additional Services)
Task 5 - Construction Contract Administration
TOTAL
$3,000
$2,000
$15,000
$2,000 (ifnecessary)
$1.000
$23,000
.
.
.
.
INDIVIDUAL PROJECT ORDER NUMBER 1017 WITH
KIMLEY-HORN AND ASSOCIATES, INC.
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"' ~
The fee breakdowns above are provided for budgeting purposes only and are not intended to represent a
specific budget for each lump sum task. KHA reserves the right to reallocate the budget amount among
tasks as determined necessary by KHA.
The lump sum fee includes labor costs and direct expenses identified in this contract, as well as items
such as in-house duplicating, printing, facsimile, local mileage, telephone, postage, and computer
expense.
Consultant will perform the tasks described in Additional Services on a reimbursable basis at the hourly
rates in effect at the time of the service plus 6% to cover certain direct expenses for the project which
would include in-house duplicating, facsimile, postage, local mileage, telephone, and word processing.
Other direct expenses will be invoiced at cost plus 15%. Technical use of computers for design, analysis,
and graphics, etc., will be billed at $25.00 per hour. Consultant will not perform any Additional Services
without prior written approval.
ACCEPTED:
THE CITY OF THE COLONY, TEXAS
A MUNICIPALITY
KIMLEY-HORN AND ASSOCIATES, INC.
BY:
g~~
BY:
4Q~
G. Brad Tnbble, P.E.
TITLE: City Manager
TITLE: Senior Vice President
DATE: 10/16/2006
DATE: September 19.2006
WITNESS: ~
Jeff ames, .E.
WITNESS:
TITLE:
Deputy City Secretary
TITLE:
Assistant Secretary
INDIVIDUAL PROJECT ORDER NUMBER 1017 WITH
KIMLEY-HORN AND ASSOCIATES, INC.
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