HomeMy WebLinkAbout07/27/2006 Library
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MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
July 27, 2006
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to
order by Vice-Chair Clark at 7:10p.m.
Present: Sandi Gehrke Place 1
Diana Kruzich Place 2
Lorraine Clark Place 4
Jayme Skelton Place 5
Wayne Bullard Place 6 (arrived 7:25 p.m.)
Sue Parks Place 7 (arrived 7:18 p.m.)
Joan Sveinsson Library Director
Jo Chantrill Library Secretary
Absent: James Althaus Place 3 Medical
1. Citizens Input.
None.
2. Consideration and approval of minutes of the board meeting held June 29, 2006.
The minutes were approved as presented.
3. Discussion and consideration of recommendation of additions to Appendix A Schedule
of Charges of the Circulation Policy.
Director Sveinsson presented the following recommended additions, noting that they
had been submitted to Finance to meet the deadline prior to the Board meeting and that
she was seeking Board agreement at this time:
· Separate the fees for hardbound and paperbound Young Adult fiction, adding a
restitution fee for lost/ruined paperbound Y A fiction at $15.00 plus the $5
processing fee.
· Separate the fees for hardbound and paperbound Adult fiction, adding a restitution
fee for lost/ruined paperbound Adult fiction at $15.00 plus the $5 processing fee.
After brief discussion, Member Skelton moved the Board recommend the proposed
additions. Member Gehrke seconded the motion; the motion passed unanimously.
4. Library Director's Report:
a. Status report re: operations.
The budgeted nine weeks of Thursday morning service ended last week; opening on
Thursdays is now at 1 p.m. The department's budget request for FY 06-07 included a
proposal to reinstate year-round Thursday morning service.
The proposal for improving space utilization in the Quiet Room is currently in the list of
projects to be recommended by the City Manager to City Council for FY 06-07.
Library Page Gabi Estes has submitted her resignation, effective August 14, 2006.
Although leaving her regular position to attend college out of the area, she has agreed
to stay in the circulation clerk temp pool, so she may be substituting during her college
breaks.
Former Circulation Clerk Laurie McKee has also agreed to become a member of the
circulation clerk temp pool and will be substituting next month during staff leaves.
Applications are being accepted for both the part-time Circulation Clerk and Library
Page vacancies; interviewing for the clerk position is underway.
The new shelving funded by the Sam's Club grant and Centex donation has been I
ordered.
Practicum student Amy Albrecht has received approval for an independent study
project, the goal of which will be to create a structure for a year-round teen volunteer
program for TCPL. Tasks will include research of similar programs at other libraries,
compiling a list of all possible duties, and developing a volunteer packet of rules and
responsibilities, tools for recruiting teens, and a calendar of duties to be performed.
Reviewing the Summer Reading Club registrations revealed a larger number of out-of-
town participants than expected. A number of participants registered from Little Elm
and Frisco, which is expected. The surprise was that a number of participants came
from Aubrey and the Savannah area.
An outcome of the first Leadership The Colony class is a project involving gathering
information about the history of the area that is now in The Colony city limits, prior to
the founding of the city, from the original lands grants forward. Friends of the Library
member Don Beckel is currently spearheading this project. Potential outcomes
include replacing the current gazebo at Historical Park with a larger gazebo that could
house exhibits regarding the history of the area and the establishment of a collection
of archival materials regarding the area's history and the founding of the City, with the
Library being the entity to house the collection until such time as a local museum is
established. It is also hoped that an historical society would be established to continue I
this work in the future. Mr. Beckel has also presented the Library with a large framed
map showing the original land grants and The Colony city boundaries; this map is a
gift of the first Leadership The Colony class; it is the intent of the donors that this map
be on indefinite loan to The Colony Visitors Center should one be established in the
future.
The cause of the inconsistent connectivity of the Youth computers turned out to be due
to the antennae on the wireless bridge having been moved so that the signal strength
was impacted. Staff has now been alerted to check the wireless bridge if the problem
resurfaces.
Director Sveinsson is scheduling promotional visits to inform teachers, parents, and
students about the Library's Live Homework Help service. Tutor.com has
implemented a new version of the product, so Director Sveinsson is in the process of
revising the PowerPoint presentation used in promotional events. Chair Bullard has
arranged for the Library and Friends of the Library to share a booth at the Legends
National Night Out event on August 5th to promote Live Homework Help and other
services of the Library, as well as to increase awareness of the Friends support
activities and to recruit members.
The Library will be closed on Friday, August 4th for In-Service training. Director
Sveinsson is coordinating with Frisco Public Library to arrange a tour of Frisco's new
library facility. Frisco Public Library is closing for six weeks for the relocation process. I
The Colony Public Library is on the list of libraries available to serve Frisco residents
during the closure.
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Director Sveinsson shared information with the Board members regarding an online
class being offered by UNT regarding the roles and duties of public library board
members.
b. Status report re: County library funding.
The Commissioners Court has agreed to maintain the same bottom line funding amount
as in the current fiscal year in FY 06-07, subject to availability of adequate funds; that
decision will not be final until the Commissioners vote on the final budget package. The
Colony's allocation would be $57,159, a slight decrease from the current year allocation
of $57,465.
c. Status report re: grants
With the success of the implementation of the queuing and print management software,
staff has decided to phase out the Computer Assistant positions that were funded from
the Loan Star Libraries grant; fewer CA hours were worked than had been budgeted.
Director Sveinsson has submitted a program revision request to use the balance of the
current year's grant for a computer table for the new public access workstation to be
installed this year and for keyboard/mouse shelves for the four wall-mounted catalog
workstations to be installed this year.
d. Update re: Friends of the Library activities.
The Friends of the Library and the Library will have a promotional booth at Sail Fair on
September 16 and 17. Director Sveinsson is also trying to schedule a puppet show
sponsored by the Friends to be held at Sail Fair.
The next Library Board meeting will be held on August 24, .2.006 at 7:00 P'~J /
The meeting adjourned at 7:54 p.m. , '/0
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