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HomeMy WebLinkAbout05/11/06 CDC I I I MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION MAY 11TH 2006 PRESENT: Don Beckel - President Vicki Briggs - Vice President Debby Short - Member Stephen Sohn - Member John Sanders - Member Sue Walden - Treasurer STAFF: Pam Nelson Sam Fitzgerald Kathy Neal ABSENT: Susan King COUNCIL LIAISON: Allen Harris 1. CITIZEN'S INPUT - Sam informed the board that he was resigning his position with the City. He commended the board for the work they have done. 2. APPROVAL OF MINUTES OF FEB. 9TH REGULAR SESSION, FEB. 9TH WORK SESSION, FEB. 16TH PUBLIC HEARING, MARCH 23RD SPECIAL SESSION, APRIL 21ST SPECIAL SESSION AND APRIL 21ST WORK SESSION- Motion to approve Feb. 9lh Regular Session - Sanders; second - Walden; motion carries. Motion to approve Feb. 9lh Work Session - Sanders; second - Walden; motion carries. Motion to approve Feb. 16lh Public Hearing - Sanders; second - Briggs; motion carries. Motion to approve March 23rd Special Session - Sanders; second - Walden; motion carries. Motion to approve April2pl Special Session - Sanders; second - Walden; motion carries. Motion to approve April2]"l Work Session - Sanders; second - Walden; motion carries. 3. DISCUSSION OF A REQUEST FROM THE TCYFA REGARDING FOOTBALL FIELD IMPROVEMENTS Board members David Bayliss and Dean Jones spoke on some issues regarding the football fields at Five Star. A professional sound company has told the board they are willing to donate the the ,<,peakers and amplifiers necessary to produce sound on the home and visitor side of each football field. David has spoken to the contractor that installed the electricity at Five Star, and he said it would be easy to install the wiring that would be needed for this sound system. The speakers would be mounted to light poles and are directional speakers. The possibility exists that the people who are donating the system will not have funds available to pay for the digging that would be needed. TCYFA would allow other groups to use the system. David is asking the board to consider payingfor trenching to bury the wiring if that is needed. David would also like the board to consider adding a permanent or semi-permanent shade structure for the bench area at the football fields. It could be one that could be moved from field to field. David will work with Pam to get prices on various sizes of shade structures. 4. CONSIDERATION OF APPROVAL OF IDSTORICAL BRIDGE REHAB AND RELOCATION Lemons Housemoving, who gave the board a bid 3 years ago for this project, came in with the low bid of $54,000. We are still getting the engineering plans completed We've been told we would get the bridge in June, but we don't know for sure. Lemons has moved all the bridges Denton Co. has relocated The board has already approved $14, 000 for engineering services. Pam is recommending that the board also include a contingency of at least $5,000. Motion to approve the contract for the historical bridge rehab and relocation with the addition of a $5.000 contingency - Sanders; second - Walden; motion carries. 5. CONSIDERATION OF APPROVAL OF AUTHORIZING A BUDGET AMENDMENT FOR THE HISTORICAL BRIDGE REHAB AND RELOCATION Pam recommended that the additional $43,000 needed to complete this project be taken from the fund balance -fund 55. Motion to approve the budget amendment for the historical bridge rehab and relocation - Sanders; second - Walden; motion carries. 6. CONSIDERATION OF APPROVAL OF AGREEMENT WITH THE LEGENDS HOA REGARDING CONSTRUCTION OF THE IDKE/BIKE TRAIL There was no action taken on this item. 7. CONSIDERATION OF APPROVAL OF AGREEMENT WITH THE CITY FOR FUNDING A PORTION OF THE LEGENDS HOA TRAIL The City Attorney is recommending that CDC enter into afunding agreement with the City and the City will enter into an agreement with the HOA. The agreement states that for the portion from Worley to Slay/Baker Park, CDC willfund 40% of the trail excavation, concrete surface, and pavement markings. All other costs related to this project will be the responsibility of the HOA. The contract does not include the dollar amount yet. The board can have a Special Session at a later date to approve the contract when the dollar amount is put in. This needs to go to the first Council meeting in June, so the special session would be on May 30/h. Motion to table approval of this agreement until the dollar amounts are included in the contract - Sanders; second - Walden. CDC will be able to review any change order(s) before the City approves it. The contract states that the City will maintain the trail surface and the HOA will maintain the signage and landscaping. However, when Council approves this agreement, they may tell the board that they want them to fund any maintenance that takes place on the trail. Motion to table carries. I I I I I I 8. DISCUSSION OF DEPARTMENT REORGANIZATION Pam reminded everyone that CDC funded 100% of Sam's salary. Pam wants to change the job description and title of Sam 's position. Doing this will give Pam the ability to hire someone in at less money and also possibly be able to hire another licensed Irrigator. The funds available to pay for the Irrigator position will determine if it is full-time, part-time, or seasonal and will be assigned to Five Star. The Irrigator position will be discussed again at a later date, as the focus now is to fill Sam's position. The board agrees it will be beneficial for that person to have a background in landscape architecture. Pam will start advertising to fill Sam's position. Vicki will sit in on the interviews. 9. REVIEW OUTCOME OF THE FIRST PLANNING RETREAT AND DISCUSS ITEMS AND DATE FOR THE NEXT PLANNING RETREAT- The board set the date of June 23rd for the next Planning Retreat. Tom Terrall, Economic Development Director will be invited, a representative from the Denton Co. Historical Society will be invited, and some real estate agents will be invited to discuss issues they hear about from buyers and sellers. Sue volunteered to call some agents and invite them to the retreat. 10. REVIEW 2006 - 2007 BUDGET There is a change in the contractual service line item due to the additional $21,000 for the mowing of the common areas at Five Star. The transfer outs were acijusted from what was originally budgeted for this year - the amount for Perryman Park was increased to $65,000 and the amount budgeted for furnishings for the civic center will be transferred back into fund 55 and should be reflected in next month's financial statement. 11. UPDATE FROM DIRECTOR / ASSISTANT DIRECTOR- FINANCIAL STATEMENTS- Sales tax continues to increase. There will be some acijustments made to fund 59 that are not reflected yet- Perryman Park playground is not reflected in fund 59 TruGreen LandCare should be closed - this was for the irrigation at the Rec. Center SCP - this account will be closed Skate Park - Board needs to determine what to do with the funds in this account Historical Bridge - the money will be increased EASTER EGG HUNT - There were 400 kids that participated in the event. This is the first time it was held at Five Star. It was a very successful event. KIDS CHASE BY THE LAKE - There were 376 kids that participated in the event. The event was held at Stewart Creek Park and was very successful. DOGGIE BOW-WOW POW-WOW _ This event is on May 2 j5/ at Bill Allen Memorial Park. This is the first time for this event and we are doing it with Second Chance SPCA. A portion of the proceeds will go towards building a no kill shelter in Denton County. SAIL FAIR - There is a committee in place to revise the Sail Fair event. It is currently scheduledfor Sept. 16/h & 17/h @ Stewart Creek Park. There is a meeting for the public at City Hall on May 161h. The committee has asked Parks & Rec. to assist with the event and they are also lookingfor volunteers. CITIZEN'S INITIATIVE MEETING- The first meeting was held last week. The group determined there needs to be a better way for all the I different groups and organizations to share information and communicate with eachother. Allen Harris has volunteered to set up a community calendar on the internet. Aform is submitted with information and that information is put on the website. Residents can also sign up to receive emails regarding event information. The address is www.colonvevents.com & www.colonvevents.org TRAILS - There is a preliminary meeting on May 26th in which the North Texas Council of Governments will be presenting their recommendations. There is a Public Hearing on June 1 ih & 1 fh at which time we can go to and speak about our project and we can also submit written comments. It would be beneficial for us to attend the Public Hearing. WEBSITE - The board should have a sample to view by the end of this month. COMPREHENSIVE PLAN - There is a public meeting on May 18th at Camey Elementary Schoo/. It would be beneficial to have some board members attend. CITIZEN'S SURVEY - The survey is now on the City's website. Surveys have been mailed to some residents and phone calls will be made to make up for surveys that are not returned. Surveys completed online will not be included in the statistics. Pam thanked Vicki and John for their help in selecting questions relevant to 4B. Our additional questions will not increase the cost of the survey. I EDC TRAINING WORKSHOP- The workshop is on June 9th in Fort Worth, and there is still room available to register. There being no further business to discuss, the meeting was adjourned at 8:40 p.m. ~f-ttLI f(~/ Kathy Neal, Recording Secretary ~~~ Don Beckel, President I