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Home My WebLink About02/09/06 CDC (2) I I I MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION FEBRUARY 9TH 2006 PRESENT: Don Beckel - President Vicki Briggs - Vice President Debby Short - Member Stephen Sohn - Member John Sanders - Member Susan King - Secretary Sue Walden - Treasurer STAFF: Pam Nelson Sam Fitzgerald Kathy Neal COUNCIL LIAISON: Allen Harris 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF JANUARY 12TH 2006- Motion to approve - Sanders; second - Briggs, abstain - King; motion carries 3. CONSIDERATION OF APPROVAL OF FUNDING FOR UPGRADING PLAYGROUND EQUIPMENT AT PERRYMAN PARK AND LIONS CLUB PARK- The cost for 2 sets of playground equipment for Perryman Park is $64,980.00 - this is for children ages 2-5 years and 5-12 years. This cost includes tear down and new fibar, it does not include removal of the pea gravel, as that will cost approximately $2,100 more. The color of these structures is orange and blue. We could bring one of the swing sets from Lions Club and put it at Perryman, if we do that we will have to build a separate fall zone areafor the swing because swings have to isolated. The estimated cost for Lions Club is $60,000, but Sam will get a complete estimate for Lions Club. It is still possible that the City could help with funding. They could cover costs for equal replacement and 4B would cover the upgrades. At Perryman we're replacing 2 play structures with 2 play structures so it's more of a maintenance replacement issue, so the City could contribute funds to that. Lions Club is a complete upgrade and is within the guidelines of what 4B can do. Motion to table this item until we get current bids - Sanders; second - Walden; motion carries. 4. REVIEW AND CONSIDERATION OF SCHEDULING A WORKSESSION RETREAT- The board discussed the need to schedule a full-day planning retreat. The City Manager, City Council members, and Tom Terrallfrom the 4A Board, a member from the arts group and the Chamber of Commerce will be invited. An agenda will be in place and invited speakers will be given a set amount of time to speak. The retreat will be held in the Senior Center. 5. CONSIDERATION OF APPROVAL OF AMENDING CDC BYLAWS Article 4 binds the CDC to follow the City's purchasing procedures. Any project over $25,000 would require the board to go thru the public bid - sealed bid process. This would become an issue whenever partnerships are involved, such as the trail project with the Legends HOA. The City Attorney has given us new language that gives the board more flexibility to do partnerships. The board is still required to get 3 quotes, bids or RFP 's, but we don't have to go thru the public bid - sealed bid - process. This will have to go to City Council for their approval. Motion to approve amending the CDC Bylaws - Walden; second - Sanders; motion carries. 6. RECEIVE DIRECTION FROM THE BOARD REGARDING COMMUNITY DEVELOPMENT AND PARKS MASTER PLAN - Pam asked Dale for the City's assistance to help fund the Parks Master Plan and he said the City does not have any extra money to help with this project. Pam asked the board if they would be willing to change the name of the plan to the Community Development & Parks Master Plan to broaden the scope of the plan and would they be willing to fund the entire project. The board was receptive to this idea. This would be a new plan startingfrom scratch because everything has been done in the previous plan, we have added facilities and the needs have changed in the community. The board wants to proceed with this. I 7. APPROVAL OF THE FUNDING AGREEMENT BEWTEEN CDC AND THE CITY FOR THE CIVIC CENTER AT FIVE STAR City Council voted againstfundingfor the proposed Civic Center, therefore there is no action to take on this item. 8. APPROVAL OF FUNDING TO P ARTICIP A TE IN STATEWIDE ECONOMIC IMP ACT STUDY OF PARKS & RECREATION- The Texas Parks & Recreation Foundation wants to get Dr. Perryman to do a study regarding the economic impact of Parks & Recreation. During each session of the Texas Legislature, the grant program that exists thru Texas Parks & Wildlife usually gets slashed. The program has gone from $30 million to $5 million. The goal is to try to educate the Legislature about how important the economic impact in Parks & Recreation is regionally and in the state. Dr. Perryman has proposed to donate his time for the report and only receive fundingfor his staff's time in the amount of $77,000. Pam is a member of the Texas Parks & Recreation Society Board of Directors. This board is asking for donations of any amount to help fund the study. Dr. Perryman has done a study for the Arts. Pam will .find out how the City will be recognized for any contribution made. The money can come from the operations budget. The board can pledge the money now, but not take it out until they know for certain that the study will take place. I Motion to pledge $5,000 to the Statewide Economic Impact Study of Parks & Recreation - Briggs; second - King; motion carries. 9. CONSIDERA TION OF APPROVAL OF FUNDING FOR UPGRADING PLAYGROUNDS A T PERRYMAN PARK AND LIONS CLUB P ARK- This is a duplication of item #3. 10. RECEIVE PRESENTATION OF LANDSCAPE PLAN - Don, Brian Wade and Sam developed this plan. Don said the main goal of the plan is to identifY plants with minimum maintenance and add beauty to the City. There are 14 parks we have listed that we think will bene.fitfrom additional landscaping. Most parks already have irrigation with the exception of the Rec. Center and Aquatic Park and those costs are not included in this report, they would be additional costs. This plan could be incorporated in the planning process for future projects. We would like to see the plan implemented within the next 5-6 years. All the board members were very impressed with the plan. It will be on the agenda next month for adoption. I I I I 11. UPDATE FROM DIRECTOR / ASSISTANT DIRECTOR: FINANCIAL STATEMENTS - Sales tax revenue continues to increase. There was discussion to leave the $40,000 allocated to the Civic Center alone until the board has their planning retreat; at that time they can discuss how they want to re-allocate those funds. THE LEGENDS TRAIL - The HOA had their meeting on the 30th, but they did not have a quorum, so couldn't vote on the funding of the trails. They are scheduling another meeting on Feb. 25th. We will probably enter into a 3-way contract with the contractor so both entities have input on the project. Because there is an easement thru their property, the HOA will take care of all the green-space throughout the trail including landscaping, litter control, mowing, and irrigation, and we would maintain the hard surface. There was also some discussion about having lighting at the intersections where you have to cross the street. 423 WIDENING - Sam said there have been meetings with TX DOT and Sandy Jacobs. It will cost $158,000 to widen the bridge and$58, 000 for the approach. These figures come from Carter & Burgess. The approach will be on the west side of the bridge. The bridge will be widened on the east side and we get the west lane and there will be barriers on both sides. Existing sidewalks will be replaced with 5 ft. sidewalks. The lane across the bridge and the approach is 12ft. wide. Sam is attending all the planning meetings. We're trying to get some money from TX DOT to pay for the bridge. Plans won't be final until 2007 and they won't start until 2009. PAIGE RD/PLANO P ARKW A Y TRAIL - We are working with Austin Ranch to determine which side the trail would run on Plana Parkway and we're meeting with TX DOT to discuss a crossing at Plana Parkway, Paige & 121. TX DOT is trying to figure out how to do that because the retaining wall has already been fabricated. To get the widthfor the trail, we would have to pull the retaining wall back. So there may be some costs to us to refabricate the retaining wall. We want the trail to be on the west side of the street because there are going to be new utilities put in on the east side. Dennis is working on a grant application and TX DOT will give us a letter to include with the grant application that states they will work with us to develop that connection. DADDY DAUGHTER / MOMMY SON DANCE - The dance is on Sunday, Feb. 12th at the Rec. Center. There are currently 60 daddy/daughter couples registered and 20 mommy/son couples registered. TAAF BASKETBALL TOURNAMENT - The TAAF Girls State Basketball Tournament is March I ih - 19th. Volunteers are still needed. 4B WEBSITE - The board was given another quote from a website developer - LLM Creations. Her quote is considerably less than the first quote we received. Kathy continues to work on the content and asked that the board members send her any ideas for format or information they think needs to be on the website. With no further business to discuss, the meeting was adjourned at 7:40 p.m. ;ifl<.LII'~ . Kathy Neal, Recording Secretary ~~..~ "9:> ~~~ Don Beckel, President