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HomeMy WebLinkAbout01/12/06 CDC I I I MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION JANUARY 12TH 2006 PRESENT: Don Beckel - President Vicki Briggs - Vice President Debby Short - Member Stephen Sohn - Member John Sanders - Member STAFF: Pam Nelson Sam Fitzgerald Kathy Neal COUNCIL LIAISON: Allen Harris ABSENT: Sue Walden - Treasurer Susan King - Secretary 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF DECEMBER 8TH 2005 An error was noted on item #4 - the $239,000 is the cost estimate for the CDC portion of the cost of a 10 ft. wide sidewalkfrom North Colony to Worley thru the gas easement and there is no contract yet. Motion to approve the minutes with the correction - Briggs; Second - Sanders; motion carries. 3. DISCUSSION OF UPDATING THE PARK MASTER PLAN AND 10 YEAR PROJECT LIST The City is currently updating the City's Comprehensive Master Plan. The original Park Plan was done in 1997. An update to the Park Plan was done when we created the 4B Master Plan. Part of the Park Master Plan will be to include the Trail Master Plan and the Consolidated Park Project List so all of that will be included in the City's Comprehensive Plan. The Master Plan should cost around $30,000 ifwe have Dunkin, Sims & Stoffels do the Plan, but we could possibly get that reduced because we've already done a lot of the work. We will do a park inventory and Dennis will create the drawings, maps and narratives. There was a suggestion to ask the City to pay $10,000 and 4B could pay the balance. There was a consensus of the Board to do that. Pam wants to schedule a work session to review the 10-year project list. The Board needs to review the list to make any changes that are needed and prioritize the projects on the list. There will be a work session on Feb. 9th, prior to the regular monthly meeting. 4. DISUCSSION AND CONSIDERATION OF SCHEDULING A PUBLIC HEARING FOR UPCOMING PROJECTS - This public hearing will cover playground upgrades, landscape projects, Park Master Plan, the trail project with the Legends, and any other items that may come from the Board's regular monthly meeting on Feb. 9th. The public hearing will be Thursday, Feb. 16th at 7:00 p.m. at City Hall. 5. CONSIDERATION OF APPROVAL OF FUNDING FOR UPGRADING PLAYGROUND EQUIPMENT AT PERRYMAN PARK AND LIONS CLUB PARK- The playground at Perryman Park has a lot of safety hazards. A wood structure at Perryman has already been torn down because of deterioration. The remaining structures have protrusions that backpacks or clothing could get caught on. Sam gave the Board an estimate on the cost of a splash pad with a recirculating system and a holding tank that could possibly be built at Perryman. The tank would be kept in a well house and the cost of the well house is not included in the cost of $120,000 for the splash pad. Sam did not have a cost estimate on how much it will cost to treat the water. Sam gave the Board samples of playground structures from Miracle and Little Tikes. All the costs include teardown, installation and pea gravel removal and fibar put in and it would meet ADA standards. Pam talked to Dale about assisting with the funding, and he seemed agreeable to paying a portion of the costs because some of it can be considered maintenance. The Board wants to put landscaping around the new playground at Perryman Park when it is built. Pam said the Board may also want to consider a playground at Lions Club Park because some of the structures at that park are also in bad shape. John made a motionfor Sam to get pricingfor a Tot Lot and the cost of purchasing multiple play structures from the same vendor; Briggs - second; motion carried. 6. DISCUSSION OF CIVIC CENTER PROJECT AND UPCOMING JAN. 23RD WORKSESSION Even though the Board has already committed to building the civic center at Five Star, some Board members toured the church to see if that would be a better alternative than Five Star. Some Board members like the idea of getting more space, they like the layout, and there's a lot of land with the church, there's a second building that could be usedfor meeting space, and the church offers more versatility and flexibility in scheduling. The lighting and sound equipment are included in the price. Additional parking will have to be added. Allen informed the Board that he has not heard that the City Council is expecting this Board to commit more money to the project than they have already committed. 7. DISCUSSION AND CONSIDERATION OF THE LEGENDS DESIGN CONTRACT Fundingfor this contract will come from the Trails budget. This contract is for the trail section from Slay/Baker Park to North Colony Blvd; we are not being chargedfor the extra 4ft. they are designingfor the rest of the easement. Motion to approve the design contract with Dunkin Sims & Stoffels for an amount not to exceed $20,000.00 - Sanders; second - Short; motion carried. I I I I I I 8. DISCUSSION OF STATEWIDE TRANSPORTATION ENHANCEMENT FUNDING This is a federal program for funding trails that is handled through TXDOT The deadline for submittal is February. The North Texas Council of Governments collects the projects, rates them, and then submits them to TXDOT by April 28/h. This program is an 80-20 match. You have to pay TXDOT 15% of the project cost that is for their administration of the project, so that has to be figured into the cost. Your project would not start for 3-5 years and you have to add 30%-40% for inflation. The trails have to be designed to highway standards. However, there is some additional money that comes from the government for an Air Quality program. This program is also an 80-20 match and is administered by the North Texas Council of Governments. They don't charge any administration fee; the application and nomination process is the same as the one through TXDOT The application submission is March. They do not do any soft surface trailfunding. They lookfor alternative forms of transportation that connects neighborhoods to businesses and neighborhoods to schools that could potentially get cars off the street. They suggest we apply for fundingfor the inner city trail andfunding to connect to Austin Ranch. We also discussedfundingfor some east - west connections to get to Main Street. There is no limit as to what we can apply for other than what our ability to match is. Cost over-runs are our responsibility, and design / engineeringfees can be included, but that would take away from the amount for the trail. There is $42 million that has been allocated to Dallas & Fort Worth COG with $29 million going to the Dallas region, which is the region we are part of There is a possibility that we could get less than we apply for. To get the funding, we have to complete an application, prepare a budget, create a narrative, and show we have the ability to maintain the trails after they are built, and we need a resolution from City Council showing their support. We'll have Dennis do the application. Ifwe get the funding, we may be notified in the fall. 9. UPDATE FROM DIRECTOR / ASSISTANT DIRECTOR- FINANCIAL STATEMENTS - The Board reviewed the financial statements. Sales tax continues to increase. TRAILS - Sam informed the board that the cost to put a sidewalk in at the Little League Complex on North Colony is $11,200 for a 4ft. sidewalk and $14,000 for a 5 ft. sidewalk. If a sidewalk is built here, one row of parking will be lost. The sidewalk on Memorial Dr. is finished Irrigation was installed throughout all the medians on Memorial Dr. and the small islands in the Five Star East parking lot, and now the shrubbery is being planted There is a walk-thru on Monday. ETHICS BILL - This is a new bill, House Bill 914, which went into effect January 1"/. This bill requires 4A & 4B Board members to abide by the same rules that City Council abide by. If a perspective vendor, contractor or developer submit a request for consideration offinancial incentive, Pam immediately tells whomever has approached her, that they must complete a questionnaire which will ask them if they know any of the board members and do they have any financial connection with them. If a Board member or any member of their immediate family has any financial ties to any potential business prospect, that information must be disclosed; however, the board members do not have to recuse themselves from any vote involving the business. I STEWART CREEK PARK FEES- The daily pass has been raised to $7 from $5, the rentalfeefor the pavilion has been raised to $65 with a $100 deposit, campingfees have also increased. The new fees were advertised at the park in October and went into effect on January 1st. The new fees were approved by City Council. DADDYillAUGHTERDANCE- Last year the Lakeside Arts Foundation hosted this dance and Parks & Rec. took it over this year. There are two dances on Feb. 12th - the Daddy/Daughter Dance from 2: 30 - 4: 30, and the Mommy/Son Dance from 5:00 - 7:00. Flyers have gone out to the elementary schools, signs have been made, and we 'Il get it on cable and the City website. LANDSCAPE COMMITTEE - Don informed the Board that he should have afinal report ready at the February meeting. HIDDEN COVE PARK- The marina will have 560 boat slips at build out and the preliminary feasibility studies indicate that will be fine. There will also be a valet service, 3 stores, dry storage area, full service cabins and bunkhouses. Construction should start in the late Spring. 4B WEBSITE - Kathy informed the Board that she is in the process of getting the 4B website built. She gave the Board information to review for the website and asked that they give her feedback regarding I content, design ideas, layout, etc. so that it can be conveyed to whomever builds the site. One quote has been received, but she will need to get some more. With no further business to discuss, the meeting was adjourned at 9: 1 0 p.m. ~e1~ Ka hy Nea, Recordmg Secretary -:c:z .:C7~ ~ Don Beckel, President I