HomeMy WebLinkAbout06/29/2006 Library
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MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
June 29, 2006
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to
order by Chair Bullard at 7:09 p.m.
Present: Sandi Gehrke Place 1
Lorraine Clark Place 4
Jayme Skelton Place 5
Wayne Bullard Place 6
Sue Parks Place 7
Joan Sveinsson Library Director
Jo Chantrill Library Secretary
Absent: Diana Kruzich Place 1 Personal
James Althaus Place 2 Medical
1. Citizens Input.
None.
2. Consideration and approval of minutes of the board meeting held April 20, 2006.
The minutes were approved as presented.
3. Discussion and consideration of proposed revisions to Appendix A Schedule of
Charges of the Circulation Policy.
Director Sveinsson presented the following proposed revisions, noting that they had
been submitted to Finance to meet the deadline prior to the Board meeting and that she
was seeking Board agreement at this time:
. raise the restitution fee for losUruined E /J FIC/ YA FIC from $15 to $16
. raise the restitution fee for losUruined LP Fiction from $20 to $25
. raise the restitution fee for losUruined Non-Fiction (paperbound) from $15 to $16
. raise the restitution fee for losUruined Children's Kits from $7 to $9
. maintain the $5 processing fee on the above materials
. add the restitution fee for losUruined MP3 materials at $20, plus $5 processing fee.
After brief discussion, Member Clark moved the Board recommend the proposed
revisions. Member Skelton seconded the motion; the motion passed unanimously.
4. Library Director's Report:
a. Status report re: operations.
Part-Time Circulation Clerk Laurie McKee, who completed her master's degree in
Library and Information Science last August, has accepted a part-time librarian
position at Little Elm Community Library. She has resigned her part-time position with
The Colony and her final day will be July 24th.
Problems with printing from the Youth computers created some disruption for users
today. IT staff corrected a problem with the setup for that printer; a crimped printer
cable was also replaced. The problems appear to be resolved; however, Library staff
will reboot the public access network server tonight on IT staff's recommendation. IT
staff is in the process of evaluating all systems and networks; some major
improvements are anticipated. Library staff is still not able to access the filter override
on the public access computers; IT staff has not yet had time to address that problem.
The summer reading programs have been well-attended. A practicum student, Amy
Albrecht, has provided additional assistance to Youth Services this summer. This
year's team of teen volunteers has been exceptionally effective in assisting with the
programs and with other Youth Services tasks; one of them did an excellent job
portraying "Froggy", this year's costume character.
Director Sveinsson reviewed the information presented at the City Council work
session (retreat) on June 26th. A notebook containing the work session packet is
available for public review at the Reference Desk. The information included selected
preliminary summarization of the results from the Citizen's Survey, personnel and
capital requests, facility needs, financial information, a listing of the methods the City
uses to communicate with residents, an analysis of the economic impact of Park and
Recreation events, wireless mesh technology review, code enforcement issues, and
discussion of Council goals. The preliminary survey results emphasized
improvements to city streets, city appearance and police and fire protection, as well as
the addition of hike and bike trails along the shoreline. When asked about willingness
to fund a tax increase to support building of a new, larger library, 33.8% were either
very willing or willing to do so.
b. Status report re: County library funding.
The policy adopted by the Commissioners Court did not include the section originally
proposed by Judge Horn that would have reduced funding by 20% per year until it
dropped to a total of $200,000 for the entire county. Instead, the policy outlines the
purpose of the funding, states that funding is contingent on other budgetary needs of
the County, notes requirements for libraries that receive the funding, and explains the
procedure to request funding. The policy basically formalizes the procedures that
were already in place.
c. Status report re: grants.
The Library has received a grant of $3,836 from CoServ Charitable Foundation to fund
the cost of the Live Homework Help service.
A grant of $800 from Sam's Club, combined with a donation of $475 from Centex, will
be used to purchase new shelving to be installed under the windows outside the Quiet
Room (on the west side).
d. Update re: Friends of the Library activities.
The next Friends of the Library Book Sale will be held on Saturday, September 9,
2006, from 10 a.m. to 4 p.m.
Director Sveinsson shared part of a DVD presentation about the Cerritos, CA "experience
library" .
The next Library Board meeting will be held on July 27,2006 at 7:00 p.m.
The meeting adjourned at 8:49 p.m.
'~~~' c:J \ \'>- h~ui~
J ... Chantrill, Secretary
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