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HomeMy WebLinkAbout03/23/06 CDC I I I MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION SPECIAL SESSION MARCH 23RD 2006 PRESENT: Don Beckel - President Vicki Briggs - Vice President Debby Short - Member Stephen Sohn - Member John Sanders - Member Susan King - Secretary Sue Walden - Treasurer STAFF: Pam Nelson Sam Fitzgerald Kathy Neal COUNCIL LIAISON: Allen Harris John Marshall, candidate for City Council Place 2, came to the meeting to learn and become familiar with what 4B does. He has lived here for 4 Y2 years and wants to make The Colony a better place to live. To do this he believes we have to maintain public safety at a high standard, improve streets, sewer & water, andfacilities. He wants to maintain a high level of ethics in city government, supports more economic development and wants to see some beautification around the city. He wants to set afoundation to reduce the City's tax rate and shift the tax burden from the homeowners to the businesses. 1. CITIZEN'S INPUT - None. 2. DISCUSSION OF CITIZEN'S FOR A BRIGHTER TOMORROW PROPOSAL - Christi Martin presented this proposal to the board. The purpose is to form a cooperative taskforce that willfocus on communication and coordination of resources to promote positive growth in The Colony. Members would include a representative from the various civic organizations, CDC, EDC, the Chamber of Commerce, the arts and the CVB. A central point of contact is needed to share and distribute the same information to all the various civic organizations through websites, email, telephone, newsletters, and press releases. This will be very beneficial to the City and we also hope to attract businesses andfamilies to the City. Funding has not yet been determined but we hope to use some of the HOT TAX money to get this started. Suggestions were made to get representatives from various groups in the City to meet and discuss ideas and projects and to get websites from the different groups linked together. Don said he would be the representative from the CDC. 3. CONSIDERATION OF APPROVAL OF BID FOR IRRIGATION SYSTEM AROUND THE RECREATION CENTER AND POLICE DEPARTMENT BUILDINGS - In 2002-2003, $8,000 was approvedfor a new irrigation system to go around the Rec. Center and the Police Dept., but since the skate park, sidewalk, and basketball court have been added, the system has been expanded to include these areas also and by doing that the cost has gone up to $14,000. Funding for this will come from the Park Improvement Fund. Motion to approve - King; second - Briggs; motion carries. There was discussion following the motion. A suggestion was made to implement the landscape I plan for the Rec. Center at the same time the irrigation is being installed To do this, more pipe will have to be put in. Sam said we will have to make sure the controllers and valves are positioned so we could add on and connect to it in the future; TruGreen will be informed of this. The landscaping cost is $11,700 and the cost of the irrigation would double to $28,000. He reminded the board that they have already committed to installing a new playground so they may want to wait a couple of months before the landscaping and additional irrigation is added Motion to approve - King; second - Sohn, motion carries. 4. CONSIDERATION OF APPROVAL FOR FUNDING UPGRADES OF THE EQUIPMENT AT PERRYMAN PARK AND LIONS CLUB PARK The City is going to pay $13,000 of the cost for the playground at Perryman. We are going to landscape the area also. The entrance to Perryman was missing in the landscape plan, so to do that will cost $2,071. A recommendation was made to wait a while before doing upgrades at Lions Club. Motion to approve fundingfor Perryman Park equipment upgrades and landscaping and reconsider the same at Lions Club in 4 months - Briggs; second - Walden; motion carries. 5. CONSIDERATION OF APPROVAL OF MOWING AND IRRIGATION SERVICES FOR FIVE STAR COMPLEX- Sam is recommending A-I Lawn Service from Lancaster for services at Five Star West and Five Star East. They will only mow the common areas, weed eat, and edge, and staff will continue to mow the fields. There will be a minimum of24 mows for $34,000 and the area around the Veteran's Memorial is $18,000. A budget amendment will have to be done. Their references have been checked and they do have the proper equipment. Motion to approve A -I Lawn Service for mowing and irrigation services at Five Star - King; second - Walden; motion carries. I 6. CONSIDERATION OF APPROVAL OF LANDSCAPE PLAN _ The board expressed their appreciation to Don, Sam and Brian Wade for their work on the plan and commended them for their efforts. This plan will be easy to incorporate into the Master Plan. Motion to approve the Landscape Plan - Briggs; second - Walden; motion carries. 7. DISCUSSION OF SCHEDULE AND OBJECTIVES FOR PLANNING RETREAT The retreat will be held on Friday, April 21"1 in the Senior Center and will start at 3:00 and end at approximately 9:00. We will invite Dale Cheatham - City Manager, Tom Terrall- EDC Director, Allison Mihavics from the Chamber, Christie Martin from the arts group, and Amber Fulton from LISD. Each will be given 30 minutes to speak and answer questions from the board Following the speakers, the board will do some teambuilding exercises and discuss plans and ideas for the future. A suggestion was made that the board should work with the EDC regarding trails and new developers. Another suggestion was for the board to start information gathering and having some public input meetings. 8. CONSIDERATION OF APPROVAL OF WEBSITE VENDOR _ Motion to approve C-Media Services as the website developer - Walden; second - Sohn; motion carries. I I I I 9. DISCUSSION OF GREENWAY AND AUSTIN RANCH TRAIL GRANT APPLICATION - Pam informed the board that Dennis and Molly helped prepare the trail grant. The grant was turned in early so COG (Council of Governments) could get an early review. We've been told that the grant looks very good and meets all the criteria they were looking for. There is funding available from the park dedication ordinance from Austin Ranch which is an 80-20 match. We should be notified in May ifwe were approved or not, then public hearings will be held throughout the summer. Funds will be released in September or October. 10. UPDATE FROM DIRECTOR/ ASSISTANT DIRECTOR- FINANCIAL STATEMENTS- Interest earnings are up over 200% of what we projected. The financial statements will now be emailed to the board members. The park improvement statement will be included in the packets every month because it reflects the ongoing projects. A complete set of the financial statements will be printed quarterly and included in the meeting packets. 423 WIDENING - We have received acknowledgement from TX DOT and Carter & Burgess that we have a good chance of getting a lOft. wide sidewalk throughout the portion of the 423 widening we want. This will be on the east side of 423 from Memorial on the east side to North Colony and then a crosswalk to the west side of 423 at North Colony and go up thru there across the bridge to Eastvale. TX DOT will pay for this which is $158,000. There will be some 5 ft. sidewalks so we will have to add the other 5 ft. and there are some areas where we will have to put all 1 0 ft. in because they aren't replacing sidewalks where there weren't sidewalks in existence. We have also put a request in for TX DOT to fund the landscaping thru the Green Ribbon Program - they provide the landscaping and we provide the maintenance, and it does include irrigation. TRAIL UPDATES - The Legends HOA did not have a quorum at their last meeting and they have another meeting scheduled on Saturday. They have 250 proxies. The HOA is trying very hard to get people to sign proxies or come and vote. Wynnewood - Matthews Southwest is moving ahead on their residential development. We have been working with the Tribute to plan for their additional 18 holes and also talking about trails with them. They don't want softball fields out there, they want a passive area like a nature area. They still have requirements to us through the Park Dedication Ordinance so we are trying to get them to put in the 10 ft. wide trail down Lebanon Rd. and thru their subdivision. This will have to be a public use trail. TAAF STATE TOURNAMENT- There were 94 teams that participated in the tournament. There were no problems except for rain outs in the gyms at the Rec. Center and Hebron High School. Carrollton Parks & Rec. allowed us to use the gym at the Rosemeade Rec. Center. There was also aflagfootball tournament at Five Star this same weekend. They played in the rain and the turf was not damaged. EASTER EGG HUNT - The Easter Egg Hunt is Saturday, April 15th at Five Star but will be moved to the Rec. Center if it rains. We have 12,000 eggs to hide and we're lookingfor volunteers. DOGGIE FEST- This is a new event that will take place at Bill Allen Memorial Park on Sunday, May 21't. This is being done with Second Chance SPCA. Money raised will go towards building a no kill shelter in Denton County. KIDS CHASE BY THE LAKE - I This event is on Saturday, May 6th. The event was previously hosted by The Colony Roadrunners, but they asked Parks & Rec. to take over the event and they will help. The event has drawn 400-500 kids from around the metroplex to participate. We are lookingfor volunteers to help with the event. HIDDEN COVE / MARINE QUEST - Carter & Burgess is currently doing a boundary survey. We have 2 permits at the Corp for dredging and a permit for EID - Environmental Impact. The dredging is for the area west of the boat ramp where the swimming area is so they can clean it out and make it deeper for the marina. SENIOR CENTER- City Council decided to move the senior center from the Parks & Rec. department and put it under the Finance department. It will be renamed to The Colony Community Center. There is a 90-day transition period. The center will be promotedfor outside users. There being no further business to discuss, the meeting was adjourned at 9: 15 p.m. ~{~ Kathy Neal, Re ording Secretary ~A~~ Don Beckel, President I I