HomeMy WebLinkAbout03/23/95 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
MARCH 23, 1995
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Wood at 7:03 p.m.
Present:
Ken Wood Place 1
Diana Kruzich Place 2
Dorian Barton Place 4
Jayme Skelton Place 5
Wayne Bullard Alternate 2
Joan L. Sveinsson Library Director
Valeta J. Eimer Secretary
Absent: Patricia Riggs Alternate 1 (Surgery)
James Althaus Place 3 (Business)
1. citizen's Input.
None.
2. CONSIDERATION OF APPROVAL OF MINUTES OF THE BOARD MEETING HELD
FEBRUARY 23, 1995.
Minutes stand approved.
3. CHAIRMAN'S REPORT.
An in-home day care provider voiced her concern to Chair Wood
regarding the Summer Reading Club; she wanted to see better
incentive prizes for the participants.
4. NTRLS SYSTEM REPRESENTATIVE'S REPORT.
System Spring meeting will be held on April 20, 1995 at
Burkburnett Community Center in Burkburnett, Texas.
Alternate System Representative Althaus is working with NTRLS
Executive Director Joe Garcia and Friends of The Colony Public
Library member Johannes Sveinsson to develop a grant proposal
for funding to implement Internet access in all NTRLS member
libraries. The next meeting of this group will be on Sunday,
April 2, at 10 a.m. at The Colony Public Library. System
Representative Tricia Mooney will also be assisting with this
proposal.
5. NEW TECHNOLOGIES COMMITTEE REPORT.
It was noted that access to the World Wide Web would be a
valuable resource for the Library. It was also suggested that
a CD-ROM encyclopedia would be an asset.
6. LIBRARY DIRECTOR'S REPORT.
A. Director Sveinsson addressed the drop in activity in
February 1995 as compared to February 1994. Contributing :
factors may include 1) the shift in LISD's 6-week grading '
period schedule, 2) the lack of a Youth Services Librarian
(impacting both program attendance and collection
development), and 3) the lack of the additional funds for
development of the adult non-fiction collection.
B. Both librarian vacancies have been advertised; one
application has been received for each position. The
vacancies will also be advertised at the Job Placement
Center at the Texas Library Association Conference. The
Conference will be held in Dallas during the first week of
April.
C. The Library's in-service day has been changed from May 5th
to April 6th. Librarian, circulation, and administration
staff members will be attending the Texas Library
Association Conference in Dallas for the in-service day,
taking advantage of this rare opportunity for all staff to
gain exposure to the Conference's offerings.
D. Director Sveinsson and Reference Librarian Janet Sapp will
attend the Council/Staff retreat on Saturday, March 25,
1995. Director Sveinsson distributed copies of the Goals --
update memo submitted to the City Secretary. This update
includes mention of the staffing and facility concerns and
of the anticipated request from the Board for joint work
sessions with Council to discuss these concerns.
E. Director Sveinsson asked for the Board's input re: her
recommendation to temporarily change the Library's
operating schedule to open at 1:00 p.m. on Tuesdays and
Thursdays. With two of the three librarian positions
vacant, it will be extremely difficult to continue to
operate two shifts. Staffing will be reduced by 25%; the
proposed adjustment will reduce the operating schedule by
13.6%
F. The Board discussed the condition of the current Library
facility. The Director of Public Works arranged to
have the building examined by a structural engineer and
a surveyor. The Board discussed the reports and expressed
concerns re: the accuracy of the surveyor's diagram.
The roof is leaking in the Youth Services office and over
some book shelves.
G. A patron volunteered to paint the women's restroom; paint
was purchased for this project, however, the volunteer did --
not show up and has not responded to telephone messages.
H. Statistics provided in the February 1995 report
distributed at the meeting yielded the following
information:
Cardholders: 17,306 (up 11% from February 1994
Collection: 48,829 (up 6% from February 1994
Circulation: 7,684 (down 13% from February 1994
Patron Visits: 6,554 (down 18% from February 1994
Incoming calls: 680 (down 3% from February 1994
Revenue: $ 1,177.32 (up 16% from February 1994
Volunteers: 16 (down 24% from February 1994
Volunteer Hours: 202 (down 1% from February 1994
YA Volunteers: 0 (up 0% from February 1994
YA Vol. Hours: 0 (up 0% from February 1994
Operating Hours: 169 (up 0% from February 1994
Employees: 6.950 (down 13% from February 1994
Employee Hours: 964 (down 20% from February 1994
7. DISCUSSION OF GOALS, OBJECTIVES, AND LONG RANGE PLANS.
A. Director Sveinsson announced that a special Board session
has been scheduled for Thursday, April 13, 1995, for the
purpose of receiving information from City Planner Sam
Chavez and Economic Development Coordinator Lori Harlan.
B. The Board discussed the responses to the public and
staff surveys. Appreciation was expressed for Member
Bullard's work on this project. Director Sveinsson
suggested that staff be given the opportunity to meet
individually with the Board to further discuss their
concerns. Director Sveinsson will make the offer to staff
and arrange a time.
The meeting adjourned at 9:49 p.m.
Diana Kruzlc'h, Vlc~Cha~'~
~ve~nsson,' S~cr'et~ary