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HomeMy WebLinkAbout10/12/05 EDC I MINUTES THE COLONY ECONOMIC DEVELOPMENT CORPORATION REGULAR BOARD MEETING CITY HALL OCTOBER 12, 2005 The Regular Session of The Colony Economic Development Corporation of the City of The Colony, Texas, was called to order at 7:05 p.m. on the lih day of October 2005, at the City Hall Conference Room with the following roll call: Board Members: Bob Norris, President Al Garcia, Vice President Kevin Greene, Treasurer Rick Casterline, Member Paul Koenig, Member Perry Schrag, Council Liaison Present Absent (business) Present Present Absent (business) Present (arrived 7:45 p.m.) I Staff Members Present: Tom Terrall, Director of Economic Development Cindi Lane, Economic Development Specialist Pete Smith, 4A Attorney And with three voting members present, a quorum was established and the following items were addressed: Item 1.1. Pledge of Allegiance: President Bob Norris led in the Pledge of Allegiance. 2.0. CONSENT AGENDA Item 2.1. Reports: a. Cash flow projection b. Monthly ~ Cent Sales Tax graph c. Tax Allocation Summary for September d. Summary of current activity regarding development e. Marketing update f. Quarterly report to city manager g. Report on DFW Marketing Team Steering Committee h. Report of NAIOP golf tournament held September 13th i. Report of NT CAR quarterly breakfast held September 15th j. Report of NTCAR Expo tradeshow held September 28th I (a) Tom Terrall reported that sales tax in September was $29,000 ahead of budget, for the fiscal year it was $112,000 ahead of budget. (b) This graph, which measures sales tax for calendar years, shows that for January through September the sales tax has done extremely well. (c) The allocation summary is there for the board members to compare our tax revenues with those of other cities. (d) Mr. Terrall reported that there are several things stirring but none of them have become public yet so he is not entitled to discuss them. (e) Cindi Lane reported that the advertising agency has completed approximately two thirds of the website recreation. Once completed with this project, they will create a generic ad for publications, and some specific ads for each type of commercial development. (f) Mr. Terrall informed the board of the NTCAR breakfast yesterday that was attended by several representatives from The Colony. He spoke to the group about Cascades and quoted Demian Salmon from the Dallas Business Journal article on why they chose to purchase land in The Colony. Mr. Terrall said that he mentioned sponsoring the NTCAR quarterly breakfasts again next year to the executive vice president of NT CAR, Brian Jetty, and that Mr. Jetty said that there would be a possibility to use the owner of Jackson-Shaw to be a panel member for a discussion possibly the third quarter of next year. Mr. Terrall mentioned that several attendees of the NAIOP golf tournament said they would like to return to The Tribute next year and he is working with NAIOP to see if can happen. He also informed the board that The Colony EDC received a plaque for submitting a project for the CEDA awards at the annual TEDC conference. Mr. Terrall plans to enter the Cascades at The Colony project next year because the committee looks at several factors, many of which the Cascades project will bring to The Colony. (g) Mr. Terrall said that right now he is focused on the CoreNet event in Las Vegas to be held October 24th. He plans to drop out of the Dallas-Fort Worth Marketing Team Steering Committee vice-chair role at the end of the year but will remain a member of the marketing team. (h) Mr. Terrall reported that there were 144 golfers and 150 attendees for the dinner and award ceremony. He asked Mr. Salmon from Jackson-Shaw to speak about his project in The Colony. Mr. Salmon gave several compliments on the EDC and the City and appreciated how easy they are to work with and how they stepped up to the plate to form the negotiation team and work with Jackson-Shaw on this project. He said he was very impressed. (j) Mr. Terrall reported that 120 companies exhibited at the trade show and there were 1,800 attendees. There was much networking. The Colony EDC displayed the Cascades and the Weitzman projects and he felt it was a successful event. Item 2.2. Approval of the minutes of the regular board meeting September 7, 2005 and orientation meeting October 4, 2005: President Norris asked if there were any corrections, changes or additions that anyone would like to make and there were none. Kevin Greene made a motion to approve the minutes as written, Rick Casterline seconded the motion and all members voted in favor. 3.0 PUBLIC COMMENTS 3.1. Public Input: There was no public input. EDC Minutes October 122005, Page 2 I I I 4.0 REGULAR AGENDA Item 4.1. Discussion and appropriate action regarding changing meeting day: Mr. Terrall explained that this item was put on at the request of the council liaison, Perry Schrag, because he has a conflict with the second Wednesday. The board discussed other options presented and eliminated most of the options. They decided to table this item until next month when Councilmember Schrag could be present. Item 4.2. Discussion and appropriate action regarding how many representatives to attend annual ICSC convention and tradeshow: Mr. Terrall explained that because The Colony EDC has attended the tradeshow for several years, many potential retailers and developers have been eliminated from visiting due to various reasons of not being the right fit for The Colony. He said that plans need to be made for making reservations and registration so he wanted to see how the board felt about reducing the total number of representatives. Mr. Terrall said that he would rather focus on fewer, better meetings and suggested taking up to two additional representatives beside himself and Ms. Lane. The board thought it was a good idea to have a total of four representatives attend the tradeshow. Item 4.3. Discussion and appropriate action regarding the approval of an agreement between the City and The Colony EDC for debt service of Cascades at The Colony project and authorization of the EDC president to sign the agreement: Mr. Terrall explained that the board has already approved the incentive agreement for Cascades at The Colony and the document presented is an agreement for The Colony EDC to repay the debt that the City will issue at a later date. There was discussion of not knowing what the interest rate will be since the bonds have not been issued. Mr. Terrall assured the board that the city manager and assistant city manager will make sure the City gets a competitive rate. Mr. Greene made a motion to approve the agreement between the City and The Colony EDC for debt service of Cascades at The Colony project and to authorize the EDC president to sign the agreement. Mr. Casterline seconded the motion and all members voted in favor. Item 4.4. Discussion and appropriate action regarding the approval of an amendment of an agreement between The Colony EDC and the City for The Colony EDC to make debt service payments to the City for construction of the south two lanes of Memorial Drive from The Home Depot to Worley Drive and authorization of the EDC president to sign the agreement: Mr. Terrall stated that the board voted in favor of assuming the entire debt service amount for this project in their September 7, 2005 meeting because Mr. Terrall explained that he went to The City and offered this level of debt service as a way of helping the City with its financial problems because it would reduce the City's debt payments. Mr. Terrall explained that the original amount of money that The Colony EDC committed to was $476,500 and that with the additional EDC Minutes October 12 2005, Page 3 commitment; the total amount came to $644,196 or approximately an additional $12,500 per year for 20 years. The board originally agreed to pay $40,000 per year. In this agreement the water impact fee was added to fees eligible to be waived by The Colony Economic Development Corporation, which was an amendment to the original agreement. Through Mr. Terrall, the city manager sent a request asking if the first payment increase could be made retroactive to the last fiscal year. Mr. Greene made a motion to approve the amended agreement, to authorize The Colony EDC president to sign the amended agreement, and to make the first payment increase retroactive to the 2004-2005 fiscal year. There was lengthy discussion that by approving this amendment a precedent might be set of the City coming to 4A every time they needed money for something and expecting 4A to pay for it. Mr. Terrall explained that he did not foresee this as a problem with the current council and city manager. There was also discussion about what the extra money was paying for and it was explained that it was paying for roadway and related infrastructure. The original agreement was to pay for the roadway only. Mr. Casterline seconded the motion and the motion carried with all members voting in favor. Item 4.5 EXECUTIVE SESSION as authorized by section 551.087 of the Local Government Code regarding Economic Development, to-wit: A. 4A shall convene into a closed executive session pursuant to section 51.087 of the TEXAS LOCAL GOVERNMENT CODE To deliberate an amendment to an incentive agreement for a business prospect: President Norris adjourned the board into executive session at 8:12 p.m. Item 4.6: Consideration of appropriate action to be taken as a result of executive session: A. President Norris reconvened the meeting at 8:12 p.m. Mr. Greene made a motion to approve the amended and restated agreement by and among J ackson- Shaw Company, The City of The Colony, and The Colony Economic Development Corporation; and to authorize the president to execute same. Mr. Casterline seconded the motion and the motion carried with all members voting in favor. President.Norris adjonrned the 4A board at 8:15 P.~ ~'J.~ ~[~~ Cindi Lane obert E. Norris ' Economic Development Specialist President EDC Minutes October 122005, Page 4