HomeMy WebLinkAbout02/23/95 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
FEBRUARY 23, 1995
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Temporary Chair Barton at 7:05 p.m.
Present:
Ken Wood Place 1
Dorian Barton Place 4
Jayme Skelton Place 5
Wayne Bullard Alternate 2
Toby Pollard Council Liaison
Joan L. Sveinsson Library Director
Valeta J. Eimer Secretary
Absent: Patricia Riggs Alternate 1 (Health reasons)
Diana Kruzich Place 2 (Family event)
James Althaus Place 3 (Business)
1. CITIZEN'S INPUT.
None.
2. CONSIDERATION OF APPROVAL OF MINUTES OF THE BOARD MEETING HELD
JANUARY 26, 1995.
Minutes stand approved as presented.
4. NTRLS LAY REPRESENTATIVE'S REPORT.
None.
5. NEW TECHNOLOGIES COMMITTEE REPORT.
None.
6. LIBRARY DIRECTOR'S REPORT.
A. Questions/comments re: January monthly report: It was
noted that January 1995 circulation is up 12% over January 1994,
and that January 1994 had been up 15% over January 1993 -- yet
there has been no increase in circulation staff to handle this
increased workload. It was noted that all reported activity
levels had increased this January, while number of employees was
down 25% and employee hours were down 21%.
Statistics provided in the January 1995 report distributed at
the meeting yielded the following information:
Cardholders: 17,173 (up 11% from January 1994)
Collection: 48,722 (up 6% from January 1994)
Circulation: 9,757 (up 12% from January 1994)
Patron Visits: 7,166 (up 3% from January 1994)
Incoming calls: 682 (up 1% from January 1994)
Revenue: $ 1,263.88 (up 30% from January 1994)
Volunteers: 20 (up 5% from January 1994)
Volunteer Hours: 224 (up 17% from January 1994)
YA Volunteers: 1 (up 100% from January 1994)
YA Vol. Hours: 2
Operating Hours: 187 (up 6% from January 1994)
Employees: 5.950 (down 25% from January 1994)
Employee Hours: 1,023 (down 21% from January 1994)
B. Director Sveinsson has been informed by the Public Works
Director that the structural engineer did not recommend the
proposal by the mud-jacking company for applying that process to
the building's foundation. The situation is still under review.
The Public Works Director is considering recommending that the
doors be re-framed and that we continue to monitor the movement of
the building. It was noted that the current entry doors are not
very A.D.A. friendly. Also, if the Meeting Room is converted to
house the Adult Fiction collection, provisions would need to be
made to deal with materials security and circulation control. It
was suggested that an option of expanding the lobby to accommodate
A.D.A. friendly power doors and relocation of the circulation
desk and security system to serve both sides of the building
should be explored.
C. Staffing:
1) A total of five applications were received for the
Youth Services Librarian position; first round interviews have
been completed. Director Sveinsson will meet with the Librarian
staff Friday to review the results; it is hoped that the position
will be filled early in March.
2) Technical Services Librarian Pam Allen has notified
Director Sveinsson that she is accepting a position with Flower
Mound Public Library. She will be leaving towards the end of
April.
3) Director Sveinsson reported re: the new staff schedule
plan that will go into effect March 7. The goals of the new plan
are a) to provide the best possible service given the available
resources, and b) to enable/empower staff to meet Goal #1 by
devising staff schedules which provide additional support when
most needed, which provide improved consistency, which ~romote
harmony among the staff, and which reduce the stress in our
working environment. The plan was presented to staff the first
week of February.
4) A reorganization of office work space is also planned;
it will have to be phased in.
The Board discussed staffing concerns, including the non-
competitive salaries, stressful workloads and schedules, and staff
morale.
During this discussion, Chairman Wood arrived, the time being
7:39 p.m.
D. Staff has contacted the typewriter company re: suggested
options for the coin-op typewriter service and is waiting for a
response.
3. CHAIRMAN'S REPORT.
Chairman Wood reported that he has not been able to arrange a
meeting with the local editor for the newspaper re: distributing
the survey via the paper. He will contact Vice-Chair Kruzich and
Alternate Riggs to ask that they handle this task.
7. DISCUSSION OF GOALS, OBJECTIVES, AND LONG RANGE PLANS.
The major discussion item was the need for more facility
space. The Board studied the original architect's drawing for the
Municipal Complex; concerns were expressed re: the feasibility of
expanding the existing facility for library use. It was suggested
that the facility could be converted for other City uses,
including much needed office space, if the library were to be
relocated to another site.
Site availability, future development plans, population
projections, parking requirements were discussed; it was decided
that the Board needed further education in these areas. Director
Sveinsson will contact City Planner Sam Chavez and Economic
Development Coordinator Lori Harlan re: meeting with the Board to
provide insight into such areas.
It was noted that phases of the Library's development need to
be planned; the long-range plan might include short-term, interim,
and long-term development of facility space.
Councilman Pollard suggested including options in the 5-year
capital projects plan.
The Board drew up a list of considerations for facility
design: access, storage (supplies and equipment), work space
(task oriented, staff compliant, power & cabling, telephone jacks,
wireless telephones for service desks), circulation desk design,
separate service desk for issuance of library cards, fire
suppression (zoned), balanced HVAC, parking.requirements, A.D.A.
compliance, an architect with experience in designing library
facilities, a knowledgeable library building consultant, and a
practical plan for any future expansion. Board members may want
to visit other libraries to talk with their staff members re: what
they like and dislike about their facility designs.
Other areas of development to be considered in the long-range
plan include automated self-checkout (not available with the
Library's current software), internet access, improved automation
software, networking with other libraries, collection development
(in all formats), keeping current with technology.
The meeting adjourned at 9:45 p.m.
~1~~--~ U~ Ken Wood, Chair
%faleta JU Elmer, Sedretary