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HomeMy WebLinkAbout07/26/05 P&Z Planning and Zoning Commission July 26, 2005 MINUTES OF THE PLANNING AND ZONING COMMISSION MEETING HELD ON JULY 26, 2005 The Regular Session of the Planning and Zoning Commission of the City of The Colony, Texas was called to order at 6:30 p.m. on the 26th day of July, 2005 at City Hall with the following members present: DeVille Hubbard Marlene Milsak Mike Barrett Brian Wade, Chairman Jeff Connelly Debbie Morrison Absent: Bill Harrison Staff: Donna Bateman, Planning and Development Services Director Gordon Scruggs, Director of Engineering and Utilities J ames Hanvey, Engineer David Dodd, City Attorney Lauren Odell, Planner I With six (6) P & Z members present, a quorum was established and the following items were addressed: 2.0 DISPOSITION OF MINUTES 2.1 Consider approval of the minutes for the July 12,2005 regular session. Chairman Wade noted a change in the minutes. Motion to approve the minutes of the meeting held on July 12, 2005 with one change, Commissioner Milsak; second, Commissioner Barrett. Motion carried 6-0. 3.0 ITEMS FOR CONSIDERATION 3.1 Consider making a recommendation to the City Council regarding a Site Plan for Trinity Presbyterian Church, being a 4.502-acre tract located on Lot 1, Block 1, Trinity Presbyterian Church Addition. The subject tract is located on the south side of Nash Street east of Main Street and west of Mayes Place (SP05-010). Ms. Odell presented the staff report regarding a recommendation on the Site Plan for Trinity Presbyterian Church, located on the south side of Nash Street east of Main Street and west of Mayes Place. - 1 - Planning and Zoning Commission July 26, 2005 I Mr. Steve Thomas with Trinity Presbyterian Church, 6501 Terrace Drive, The Colony, TX 75056, was present to answer questions. Staff recommends approval with two stipulations: 1. Engineering and Building Plans must be approved prior to issuance of a building permit. 2. External lighting shall not extend beyond the property lines nor produce a glare to adjacent uses. Commissioner Hubbard asked about the .roof on the building. Mr. Thomas explained the roof is to be metal and brown in color. Commissioner Milsak asked about the timing of the landscape installation of phase two landscaping. Mr. Thomas explained the installation of the landscaping in phase two is be consistent with the development of the site, which could be in the next three to five years, but probably longer dependent on church growth. I Commissioner Connelly asked about the inclusion of the Gateway Overlay District Landscape Worksheet on the Landscape Plan. Ms. Odell explained the property is not within the Gateway Overlay District. The applicant included the information with the submittal and staff did not want to alter the applicant's submission. She went on to explain the landscaping in the proposed phase one does not meet the landscape ordinance. However, when the phase two landscaping is installed the landscaping will comply with the ordinance. The property has three street yards and that is the reason the landscape requirement is so extensive on this property. Commissioner Connelly asked if the phase one landscaping on the west side of the building was eliminated would the landscaping comply with the ordinance. Ms. Odell answered no. Commissioner Wade asked for an explanation of the parking standard. I Ms. Odell explained the applicant is using chairs for seating in the sanctuary. The applicant did not want to provide parking for the capacity of the sanctuary based on seating in chairs for fiscal reasons. The applicant applied for a variance to the Board of Adjustment to use the number of parking spaces as if seating the sanctuary were to be in pews. The Board of Adjustment approved the applicant's request and the applicant has provided 93 parking spaces as approved in the variance request. - 2 - Planning and Zoning Commission July 26, 2005 I Commissioner Hubbard noted that this particular piece of property has a burden based on the size of the property and the three street yards. Because of the burden and the Commission never approving a phased landscape plan before, he would prefer to set a date for the installation of the phase two landscaping and tie the landscape installation to a Certificate of Occupancy. Director Bateman explained the landscaping in phase one could be tied to the Certificate of Occupancy for the expansion and phase two landscape installation could be tied to Certificate of Occupancies on future expansions. Commissioner Hubbard noted again the importance for a date to be set on the phase two landscape installation. He suggested the church use a tree of a smaller caliper that would be less expensive. Director Bateman informed the Commission they could include a stipulation conditioning the phase one landscape installation be to plan and the phase two installation should be within a specific number of years. Commissioner Connelly asked if the phasing of landscape plans was typical and if the Commission had approved such plans before? Attorney Dodd answered no. I Commissioner Connelly asked Mr. Thomas if the church would be comfortable with a one year time line on the phase two installation. Mr. Thomas answered no, it would be more preferable if the time line were three to five years. Mr. Thomas then asked about the Lewisville Independent School District Natatorium property that was divided into two parts, one which will be developed at a later date. He wanted to know what the difference was between the Natatorium project and the church project. Ms. Odell explained the Natatorium project is part of two separately platted lots. The development of the school site at a later date is on a different lot than the Natatorium property. Landscaping on the school site will come in at the date of development on that site. Mr. Thomas stated that seemed like a distinction without a difference. Attorney Dodd informed Mr. Thomas and the Commission that the School District runs the risk of there being a change in the development standards and more stringent standards could be applied at the time of development of the school site. I Mr. Thomas cited that all of the area is phase two is to be a parking lot expansion. - 3 - Planning and Zoning Commission July 26, 2005 I Chairman Wade asked if the development standards were changed and become more stringent prior to the installation of the phase two landscaping, would the current or former standard apply to the phase two installation. Attorney Dodd answered that landscaping on the site would have match the plan approved at the current meeting. Commissioner Harrison asked how much new parking was included on the plan. Mr. Thomas stated he did know. Commissioner Wade stated there are 93 parking spaces included on the plan. Commissioner Connelly asked ifthe trees on the west side of phase one could be moved along Main Street where the phase two landscaping is proposed. Director Bateman stated the west portion of phase two trees could be damaged by the expansion of Main Street in the future. Commissioner Connelly asked how much additional right of way was needed for the expansion of Main Street on this site. I Director Scruggs stated no additional right of way was needed in this area. Commissioner Connelly stated the landscaping should be complete at the time of the expanSIOn. Commissioner Hubbard stated the property is unique and that should be a consideration. If it were a commercial property generating revenues, the situation should be different. A motion for approval of a Site Plan for Trinity Presbyterian Church, being a 4.502- acre tract located on Lot 1, Block 1, Trinity Presbyterian Church Addition. The subject tract is located on the south side of Nash Street east of Main Street and west of Mayes Place (SP05-010). Motion with three stipulations: 1. Engineering and Building Plans must be approved prior to issuance of a building permit. 2. External lighting shall not extend beyond the property lines nor produce a glare to adjacent uses. 3. Landscaping in Phase Two shall be installed to plan no later than three years from the date of City Council approval of the plan. Commissioner Hubbard; second Commissioner Barret. Motion carried 5-1. Commissioner Connelly opposed. . I - 4 - Planning and Zoning Commission July 26,2005 4.0 DIRECTOR'S REPORT I Director Bateman welcomed Commissioner Debbie Morrison. Director Bateman informed the Commission some new training materials would be distributed soon, City Council outcome reports will be included in the packet as soon as some technical difficulties are resolved, and we will start having work sessions prior to the meetings once the department is fully staffed. Director Bateman stated the Commission's new recording secretary, Angela Puente, will be at the August 9 meeting. The meeting ajomed at 7:07 pm. ~~ I Or '\ \ /cIJV\. V lfv\ I I cUll Lauren Odell, Planner I I - 5 -