HomeMy WebLinkAbout06/27/05 Technologies
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MINUTES OF THE SPECIAL SESSION OF THE TECHNOLOGIES BOARD
HELD ON
June 27, 2005
The Special Session of the TECHNOLOGIES BOARD of The Colony, Texas was called
to order at 6:32 p.m. on the 27th of June 2005, in the City Manager's Conference Room,
City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the following
Technologies Board members present:
John Harton
TeRon Lawrence
John Marshall
With three out of four members present a quorum was established and the following
items were addressed:
11.0 I Call Meeting to Order: 6:30 P.M.
12.0 I CITIZEN INPUT
None
13.0 I AGENDA ITEMS
3.1 Review of Bids on Back up Generator (Staff)
Fred Mobley reviewed the 2 bids received on the proposed Back Up Generator for the
City. He discussed the disparity in the installation bids. He said both Datacom and Zion
Industries sent some one over to City Hall to review the City's needs. Datacom's
representative said the 55K generator was insufficient for the City's needs. The 55K
generator would provide coverage only for the server room, utility billing, and the
security for the building, emergency lighting being on a separate battery system.
John Marshall brought up a discussion of the requirements for the diesel generator. Fred
reviewed the current limitations and physical aspects of the current system, and the UPS
upgrades that are being planned.
Fred discussed the goal of the City was to eventually have a second generator to keep
more areas running in the event of a power outage. He also reviewed some information
he got on generator usage in other cities.
John Marshall suggested the bid be refined and divided into two parts: one bid for the
generator and another bid for the electrical work. The board agreed. They discussed this
would hopefully get a response from HUB and more local vendors.
3.2 Report on Strategic Network Improvements, including e-mail migration and
domain migration. (Staff)
Fred discussed the remedies for the problems with spam. He is testing both Frontier and
Barracuda SP AM suppression systems on the City's network. He also discussed possibly
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adding a T1 line between the two Fire Stations and City Hall. John Marshall also
suggested looking into microwave links rather than additional T -1 lines for the City.
Fred also got input from the board on the problems with the slow response of the
Firehouse software relating to the data entry of incident reports by fire personnel. The
board said it sounds like a problem relating to the database rather than the bandwidth of
the connection. TeRon suggesting running free software called NetStat Live from
AnalogX to determine the network speeds, and to get the vendor to come on site for
analysis of the problem with the software.
Fred next discussed the email migration. All the servers will be moved from Exchange
Server 5.5 to Windows 2003. Once everything is moved, Exchange 5.5 will be shut
down. The board believes this could help alleviate some of the spam. Fred also reviewed
the domains used in the City, and future consolidation plans.
3.3 Status Report on Website Development Committee (Staff)
Fred let the board know the City is in the process of updating the look of the City's web
pages, and improvements to the server.
Fred asked and the board agreed they individually remain available during the month as a
resource for the City. However they requested when one member is e-mail ed, to copy the
other board members, so everyone is kept informed.
I 4.0 I ADJOURNMENT
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With no further business to discuss the meeting adjourned at 7:18 p.m.
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~.. John Marshall, Chairman
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