HomeMy WebLinkAbout04/28/05 Library
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MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
April 28, 2005
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was
called to order by Chair Bullard at 7:16 p.m.
Present:
Sandi Gehrke
Diana Kruzich
James Althaus
Jayme Skelton
Wayne Bullard
Sue Parks
Joan Sveinsson
Jo Chantrill
Absent:
Lorraine Clark
Place 1
Place 2
Place 3
Place 5
Place 6
Place 7
Library Director
Library Secretary
Place 4 (Personal Business)
1. Citizens input.
None.
2. Minutes:
Consideration and approval of minutes of the board meeting held March 24, 2005.
The minutes were approved as presented.
3. Review of Library Policies.
a. Discussion and consideration of revisions to the Internet Access Policy.
The Board discussed various topics about Internet access, including wireless
access and potential documents to consider for an appendix. After a lengthy
discussion, the consensus was to table further consideration to the Mayor June
meeting, giving Director Sveinsson more time to develop a draft with proposed
revisions.
b. Discussion and consideration of adoption of an Interlibrary Loan Policy.
Member Gehrke moved to accept the policy as presented. Member Kruzich
seconded the motion and the motion passed unanimously.
Director Sveinsson reported that adoption of an Interlibrary Lending policy, now
to be required by the State Library, will be on a future agenda for consideration.
c. Discussion and consideration of revisions to the Proctoring Policy.
Member Skelton moved to accept the policy as presented. Member Althaus
seconded the motion and the motion passed unanimously.
4. Discussion and consideration of recommendations regarding appointment of
representative and alternate representative to the North Texas Regional Library
System.
Member Kruzich moved to recommend appointment of Sue Parks as
representative and Sandi Gehrke as alternate representative. Member Althaus
seconded the motion and the motion passed unanimously. Director Sveinsson
will forward the Board's recommendation to the City Council for action on a
future Council agenda.
5. Library Director's Report:
a. Status report re: operations.
Reference Librarian Cervantes has submitted her resignation as she is
relocating to Austin. All vacancies are being evaluated carefully in light of the
City's current financial concerns; a decision regarding permission to fill this
vacancy is on hold until the budget process is underway. In the meantime,
temp librarians are being scheduled to cover the more critical gaps in
Reference Desk coverage. The other duties normally handled by the
Reference Librarian have been divided up and assigned to the remaining
librarian staff.
The replacement computers and printers for the public access network have
been installed. To reduce costs, the monitors were not replaced; they are only
being replaced as they die. Several improvements were initiated with the new
computers: each computer has a cd burner, USB ports on the front panel, and
a routine that warns the user five minutes before closing that the computer will
shut down at closing. This latter feature has reduced the difficulty staff had
encountered in the past in getting patrons to leave the computers and then the
Library at closing.
Director Sveinsson is working on completing the department's budget packet;
the budget is due tomorrow.
Support Services Clerk Charters will be pursuing a master's degree in library
and information science at UNT.
Signups for the 2005 Summer Reading Club will begin on May 25th.
b. Status report re: Denton County Library Funding.
Director Sveinsson reported that Judge Horn requested a statement from each
library in regard to whether filtering software is installed on every public access
computer. Director Sveinsson submitted a statement that described the internet
search options provided by TCPL, along with a copy of TCPL's Internet Access
Policy. Since then, Judge Horn has requested each library that does not
currently filter all public access computers to submit a statement as to whether
the library will have such filtering in place by the end of FY 05-06. Director
Sveinsson requested input from the Board; it was the consensus of the Board
that the Library should continue to provide the current search options. Director
Sveinsson will draft a statement to that effect and discuss its submission with
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City Manager Cheatham. According to an article in today's Denton Record
Chronicle, Judge Horn intends to push for a requirement that all public access
computers be filtered as a condition for County library funding.
c. Status report re: grants.
No report.
d. Update re: Friends of the Library activities.
The Friends will have a promotional table at the Chili Cook Off in Lions Club
Park on April 30th as an effort to recruit new members and to sell tickets for the
annual "All the Pancakes You Can Eat at McDonalds" fund raiser. The
Pancake fund raiser will be held from 7-10 a.m. on Saturday, June 4th; the used
book sale will also be held on the 4th, from 10 a.m. - 4 p.m.
e. Long range planning:
No report.
The next meeting will be on May 26,2005, at 7:00 pm.
The meeting adjourned at 8:40 p.m.
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Chantrill, Secretary
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