HomeMy WebLinkAbout04/26/05 Library
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MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
May 26, 2005
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Bullard at 7:10 p.m.
Present:
James Althaus
Lorraine Clark
Jayme Skelton
Wayne Bullard
Sue Parks
Joan Sveinsson
Jo Chantrill
Absent:
Sandi Gehrke
Diana Kruzich
Place 3
Place 4
Place 5 (arrived 7:27 p.m.)
Place 6
Place 7
Library Director
Library Secretary
Place 1 (Personal)
Place 2 (Personal)
1. Citizens input.
None.
2. Minutes:
Consideration and approval of minutes of the board meeting held April 28, 2005.
Consideration and approval of the minutes was tabled to the June 2005 meeting.
3. Review of Library Policies.
a. Discussion and consideration of revisions to the Internet Access Policy.
At Director Sveinsson's request, this item was tabled to the June 2005 meeting.
b. Discussion and consideration of Interlibrary Lending Policy.
The new State rules require each member library to not only offer to borrow
materials for its customers via interlibrary loan, but also to participate in the
interlibrary loan resource sharing service by lending its materials to other libraries
upon request. Each member library is to submit its interlibrary loan and interlibrary
lending policies to its assigned system office for posting on the system's web site by
the end of this fiscal year.
The Board had approved the adoption of the Interlibrary Loan policy at the April 28,
2005 meeting.
Director Sveinsson presented the proposed Interlibrary Lending policy for the
Board's consideration. A few minor punctuation corrections were noted. Member
Clark moved to adopt the policy with the punctuation corrections. The motion was
seconded by Member Althaus and the motion passed unanimously.
4. Library Director's Report:
a. Status report re: operations.
Director Sveinsson reported that Technical Services Librarian Cary Herzig is settling
very quickly into her new duties and that other staff members have commented very
favorably about her performance.
The decision as to whether the Library will be allowed to fill the Reference Librarian
vacancy is still on hold due to financial considerations. In the meantime, two
additional temporary reference librarians have been added to the temp pool, Suman
Aladangady and Rachel Stufflebeam, bringing the temp pool up to four librarians.
The temp pool librarians are scheduled on an as-needed basis to cover during
illnesses and vacations. The availability of the temp pool librarians does not make
up the difference for the loss of a full-time librarian, but does help reduce the strain
on the remaining librarian staff.
Linda Barnhart has agreed to serve as the seasonal (summer) Circulation Clerk
again this year. The Circulation temp pool has also gained a new member: Carole
Spittell.
Director Sveinsson complimented the creativity of the Circulation staff in producing
a Bear mascot display that compliments the "Go Wild... Read" Summer Reading
Club theme, as well as that of Support Services Clerk LeMaire in creating the
promotional display in the lobby display case.
Director Sveinsson presented a brief overview of the department's FY 2005-2006
budget proposal. Although needed capital and new personnel requests were
submitted, Director Sveinsson noted that, given the current financial situation, it is
doubtful that any of these requests will be funded.
b. Status report re: Denton County Library Funding
Director Sveinsson did submit a response to the second inquiry from County Judge
Horn. The first inquiry was in regard to whether the Library used filtering software
on its public access computers. Director Sveinsson had responded with a
description of the Internet search options offered by TCPL. The second inquiry from
Judge Horn was in regard to whether the Library has any plans to filter all public
access computers in FY 2005-2006. Director Sveinsson consulted with City
Manager Cheatham; the response sent to Judge Horn was that "The Colony Public
Library staff and Board will continue conducting an on-going evaluation process
regarding Internet search options offered to the public; at this point, however, no
plans are in place to change the options described below in the upcoming fiscal
year."
The funding proposal submitted by the Denton County Library Advisory Board
reflected the 20% reduction that Judge Horn wanted.
c. Status report re: grants.
Director Sveinsson has submitted an application for a $1,000 bonus grant from Wal-
Mart, which should be awarded later in the summer. No response has been
received in regard to the Library's request for a grant from Sam's Club, although
Library Secretary Chantrill has continued to keep in contact with the grant office.
d. Update re: Friends of the Library activities.
Secretary Chantrill reported that the Friends have provided the staff with very nice
Summer Reading Club promotional shirts.
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Director Sveinsson reported that the CD display unit purchased by the Friends has
arrived and has been installed.
The annual "All the Pancakes You Can Eat at McDonald's" fundraiser will be held
on Saturday, June 4th, from 7 - 10 a.m. The book sale will also be held on June 4th,
from 10 a.m. to 4 p.m.
e. Long range planning:
No report.
The next meeting will be June 23, 2005, at 7:00 pm.
The meeting adjourned at 8:05 p.m.
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Wa~Bullard, Chair