HomeMy WebLinkAbout02/08/05 Technologies
MINUTES OF THE REGULAR SESSION OF THE TECHNOLOGIES BOARD
HELD ON
February 8, 2005
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The Regular Session of the Technologies Board of the City of The Colony, Texas was
called to order at 6:30 p.m. on the 8th day of February 2005, in the City Manager's
Conference Room, City Hall, 6800 Main Street, The Colony, Texas, with the following
Technologies Board members present:
John Harton
TeRon Lawrence
John Marshall
With three out of four members present a quorum was established and the following
items were addressed:
11.0 I Call Meeting to Order: 6:30 P.M.
I 2.0 I DISPOSITION OF MINUTES
2.1 Acceptance of Technologies Board Minutes for a special meeting held on
January 18, 2005. (Board)
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John Harton made a motion to accept the Minutes, TeRon Lawrence seconded the motion
and the motion carried unanimously.
I 3.0 I CITIZEN INPUT
None
I 4.0 I REGULAR AGENDA ITEMS
4.1 Proposal on Back up Generator, including discussion with Ken Leverich, former
Public Works Director, about technology issues. (Staff)
Ken Leverich fielded questions from the Technologies Board regarding the proposed
Back up Generator for City Hall. He gave a history of a proposal from 1999 on a 55KW
bid. He outlined the City's purchasing procedures by which any expenditure over $3,000
must receive quotes through the purchasing process. He said that there are 3 HUB
(Historically Under utilized Businesses) vendors located in Denton County, who should
be given the opportunity to submit bids.
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Ken outlined that the back up generator would require installation from a vendor. Once
the generator is installed, the City's Facilities Maintenance Department could maintain
the generator, as they already maintain three others in the city. He estimated present cost
to be about $50-75,000 for the size generator that was considered in 1999. Decisions
would need to be made about how extensive the backup coverage should be, such as
including the Library, Audio Visual Room, and parking lot lights. Ken reviewed the
circuitry for the City Hall, which isolates the different areas under consideration, enabling
the backup to only power the areas needed. He stated the parking lot is 6-8" thick and
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could hold the weight of the back up generator. There would need to be considerations
for maintaining the quality of the diesel fuel in the generator for long-term storage, a
cover for the generator, and testing procedures established.
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Alternate solutions were also discussed. There are two energy providers in The Colony.
The City Hall is serviced by TXU. There was discussion about finding out if CoServ, the
other electric provider, could connect its lines to the City Hall to be used in case TXU
electric is not functioning. There are unknowns about reliability of a secondary line,
proximity to City Hall for the nearest CoServ access, cost to connect City Hall to a
CoServ line, and tariffs including monthly charges for the meter and ongoing fees versus
the purchase of a backup generator.
Fred Mobley will research back up solutions in place for other local cities and submit a
report at a future board meeting.
4.2 SCADA Water and Wastewater System Interface (Staff)
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Gordon Scruggs reviewed the SCADA Interface proposal submitted by Steve Riedl from
Chiang, Patel and Yerby. He responded to Mike Lynch's question about the link for the
40' tower and said that the new tower will link to an existing tower at the Office Creek
Pump Station. Mike Lynch's comments were read that he found the price fair based on
his experience with similar proposals. Gordon said the total SCADA system
improvements will cost about $130,000 and the interface adds another $50,000. The
microwave link will provide additional bandwidth for a video monitoring capability. The
system will provide a remote monitoring solution only, for the treatment process, and not
the ability to control the Waste Water Treatment Plant. Gordon said there will be further
discussions on the SCADA Upgrade and engineers will be making presentations to the
Board in future meetings.
TeRon Lawrence made a motion to recommend the proposal on the SCADA interface,
and John Harton seconded it. The motion was approved unanimously. Gordon will
present the board's recommendation to the Council and requested a representative from
the Technologies Board to be present at that Council Meeting. Chairman John Marshall
volunteered to attend.
I 5.0 I ADJOURNMENT
With no further business to discuss the meeting adjourned at 7:29 p.m.
APPROVED:
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John Marshall, Chairman
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