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Home My WebLink About10/27/94 Library Board MINUTES OF THE LIBRARY BOARD OF THE CITY OF THE COLONY OCTOBER 27, 1994 A REGULAR SESSION of the Library Board of the City of The Colony Texas, was called to order by Chairman Althaus at 7:00 p.m. Present: Ken Wood Place 1 Diana Kruzich Place 2 James Althaus Place 3 Dorian Barton Place 4 Patricia Riggs Alternate 1 Patricia Mooney NTRLS System Representative Becky Betancourt Secretary Janet E. Sapp Acting Library Director Absent: Morris Seay Place 5 Jayme Skelton Alternate 1 Toby Pollard Council Liaison 1. CITIZEN'S INPUT. None. 2. CONSIDERATION OF APPROVAL OF MINUTES OF THE BOARD MEETING HELD AUGUST 25, 1994. Minutes stand approved as presented. 3. DISCUSSION AND CONSIDERATION OF PROPOSED AMENDMENT TO THE CIRCULATION POLICY RE: OUTREACH PROGRAMS (SECTION I.F.) Several members voiced concerns over the Library's liability if volunteers are used to implement this service. Acting Director Sapp stated that volunteers would be covered by workmans comp. Member Riggs questioned whether it was really necessary to make a policy change to include this service. Acting Director Sapp stated that is was necessary. Member Kruzich made a motion to accept the amendment. Member Wood seconded. The amendment was approved. At this time, a proposal was made to amend the current wording on this section of the Circulation Policy. The policy will now include the phrase "Delivery of materials will be restricted within The Colony boundary at the discretion of the supervising Librarian". Member Wood made a motion to approve the amended wording. Member Kruzich seconded. The amendment was approved. 1 4. DISCUSSION AND CONSIDERATION OF PROPOSED AMENDMENTS TO THE MEETING ROOM POLICY. A motion was placed on the floor by member Barton and seconded by member Kruzich to: a) allow food and beverages to be served in the meeting room at events sponsored and co-sponsored by the Library and b) to convert the Conference Room to office/work space. Acting Director Sapp stated that the Conference Room is underutilized and can be better used as an office/work space. The patrons who use the room for individual study can book the meeting room for this purpose. The coin operated typewriter will be moved into the public area. The amendment was approved. 5. DISCUSSION AND CONSIDERATION OF PROPOSED SCHEDULE FOR THE REGULAR BOARD SESSIONS FOR NOVEMBER AND DECEMBER, 1994. Both dates approved as presented. 6. CHAIRMAN'S REPORT. Chair Althaus encouraged members to attend the NTRLS area meeting being hosted by The Colony Public Library on Monday, November 7th at 10 a.m. Chair Althaus brought up the need to start planning five year/ long term goals. He suggested that the Board choose a time in January or February to "brainstorm" and set up a timeline. 7. LIBRARY FOUNDATION EXECUTIVE DIRECTOR'S REPORT. None. 8. NTRLS SYSTEM REPRESENTATIVE'S REPORT. At this time Patricia Mooney presented Chair Althaus with a certificate of appreciation from the NTRLS Transition Committee. Representative Mooney noted that the Board of Directors have been sworn in for NTRLS. Four new libraries have been added to the system ; 66 libraries total. Nine new Library Directors have been placed since April. Current State Librarian Bill Gooch is retiring. 9. NEW TECHNOLOGIES COMMITTEE REPORT. Member Wood noted the updates being made to Project Guttenberg. Four classics put into electronic form are being added each month. Representative Mooney noted that the bonfire from Texas A & M University can be downloaded on Internet for viewing. 10. BUDGET STATUS REPORT. Acting Director Sapp updated the Board on the final budget set by the Council. A full-time Circulation Clerk for the summer months has been added; a merit-based pay plan has been instituted; long-term disability has been added; all private auto allowances have been deleted; pest control treatment of the Library facility will be done by the City's Chemical Applicator; funding for sign language interpreters has been provided; funding approved for installation and monthly charges for 370 number for modem access; $15,000 for repair of the Library's foundation; funding via the interlocal agreement with the county will increase by $3600. 11. LIBRARY DIRECTOR'S REPORT. The Library will receive a yearly purchase order for Baker & Taylor Books. Full-time Circulation Clerk Donahue is expected back from maternity leave on November 15, 1994. Both of the temporaries will have ended their time with the Library by November 1st. A roll of date due tags has been received from Baker & Taylor. Two fans have been installed over the Circulation Desk. The Library staff is still working on a solution to the wand reader problems. Outreach program Top of the Crop had a total of 17 items checked out this month. A flyer advertising the sale of the card catalog is being prepared to send out to system libraries. Statistics provided in the September 1994 report included in the Board packets yielded the following information: Cardholders: 16,637 (up 12% from September 1993 Collection: 47,897 (up 8% from September 1993 Circulation: 8,254 (up 17% from September 1993 Patron Visits: 6,476 (up 7% from September 1993 Incoming calls: 631 (up 10% from September 1993 Revenue: $ 990.81 (up 48% from September 1993 Volunteers: 19 (down 5% from September 1993 Volunteer Hours: 209 (down 8% from September 1993 YA Volunteers: 1 (up 100% from September 1993 YA Vol. Hours: 6 (up 600% from September 1993 Operating Hours: 187 (down 1% from September 1993 Employees: 7.950 (up 14% from September 1993 Employee Hours: 1,180 (up 19% from September 1993 The meeting adjourned at 8:45 p.m. Jame~ Althaus, Becky Be~ancourt, Secretary