HomeMy WebLinkAbout10/28/04 Library Board
MINUTES OF THE LIBRARY BOARD
OF TH E
I CITY OF THE COLONY
October 28, 2004
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Kruzich at at 7:11 p.m.
Present:
Sandi Gehrke Place 1
Diana Kruzich Place 2
James Althaus Place 3
Lorraine Clark Place 4
Wayne Bullard Place 6
Joan Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
Jayme Skelton Place 5 (Business)
Sue Parks Place 7 (Personal Business)
1. Citizens input.
None.
2. Consideration and approval of minutes of the board meeting held September 23, 2004.
I A correction was made to the date shown for the July meeting; the minutes were
approved as corrected.
3. Review of Library Policies.
a. Discussion and consideration of revisions to the General Facility Rules.
Director Sveinsson presented a rough draft of a new version of the General Facility
Rules; she requested, and the Board agreed, that this item be tabled to the
December meeting. Tabling this item will allow additional time to research some of
the issues discussed and will allow the members to review the draft more
thoroughly. Members were asked to send their suggestions to Director Sveinsson
via email.
b. Discussion and consideration of revisions to the Reference Policy.
The Board members agreed upon several changes in grammar and punctuation.
Member Gehrke moved to adopt the revised policy with the recommended changes.
Member Clark seconded the motion and the motion passed unanimously.
c. Discussion and consideration of revisions to the Internet Access Policy.
During discussion, the question was raised as to whether the American Library
Association had issued any statements regarding Internet access that the Board
might want to consider for reference in the policy. Director Sveinsson requested,
I and the Board agreed, that this item be tabled to the December meeting, allowing
additional time to research that question.
4. Library Director's Report:
a. Status report re: operations.
Youth Services Librarian Snyder will attend the Volunteer Appreciation Banquet in
Director Sveinsson's stead; Director Sveinsson will be at the Public Library
Administrators of North Texas Conference that evening.
The rental Xerox copier in the Library Administration office has been changed out
for a rental Kyocera Mita copier. The new copier provides more features, including
fax and network printing and scanning, at a reduced monthly cost. The fax feature
was definitely needed as the fax machine received from the North Texas Regional
Library System many years ago had become unreliable.
SBC has discovered that they have not been charging the correct rate for the
Library's T1 line; they plan to start billing at the corrected higher rate this fall. This
increase will be largely offset by a decrease in the rate that THEnet is charging for
the Library's Internet service.
Due to a vacancy in the Utility Administration staff and the City's efforts to reduce
expenditures, the City Receptionist will be relocated to the Utility Administration
office. Some impact on Library customers and deliveries is anticipated; staff will
work with the Utility Administration Department to work out solutions as needed.
The Library's annual Christmas Luncheon will be held on Monday, December 13th.
b. Status report re: Denton County Library Funding.
No report.
c. Status report re: grants.
A graduate student has volunteered to develop a grant application for funding to
subdivide the Quiet Room.
d. Update re: Friends of the Library activities.
The next book sale and the Photos with Santa event will be on December 4th. The
Holiday Expo at City Hall, sponsored by the Chamber and the Parks and Recreation
Department, will follow the City Christmas parade.
e. Long range planning:
No report.
The next meeting will be December 2,2004, at 7:00 pm.
The meeting adjourned at 8:25 p.m.
O~~ ~k/;
~ [' },Å'>~ Diana Kruzich, Chair /
J Chantrill, Secretary