HomeMy WebLinkAbout08/25/94 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
AUGUST 25, 1994
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Vice-Chair Wood at 7:04 p.m.
Present:
Ken Wood Place 1
Diana Kruzich Place 2
James Althaus Place 3 (Arrived 7:20 p.m.)
Dorian Barton Place 4
Morris Seay Place 5
Patricia Riggs Alternate 1
Jayme Skelton Alternate 2
Becky Betancourt Secretary
Janet E. Sapp Acting Library Director
Absent:
Toby Pollard Council Liaison
1. CITIZEN'S INPUT.
None.
2. CONSIDERATION OF APPROVAL OF MINUTES OF THE BOARD MEETING HELD
JULY 28, 1994.
Minutes stand approved as presented.
3. CHAIRMAN'S REPORT.
None.
4. LIBRARY FOUNDATION COMMITTEE CHAIR REPORT.
Chairman Seay reported that the Foundation will have a mail
out soon and one major activity is planned by the end of the
year.
5. NTLS LAY REPRESENTATIVE'S REPORT.
The new Director for NTRLS is in place and ready to assume his
duties as of September 1st. A grant has been applied for
which will allow for the sharing of information on AIDS
through public libraries. This project may ultimately result
in a hook up of public libraries to the Internet.
6. NEW TECHNOLOGIES COMMITTEE REPORT.
A brief discussion followed on three articles that were
included in this months' packet.
7. BUDGET STATUS REPORT.
Acting Director Sapp told the Board that the highest priority
on the personnel requests for 1994-95 was the addition of a full-
time temporary Circulation Clerk for the summer months.
8. LIBRARY DIRECTOR'S REPORT.
It was noted that Library Director Sveinsson was at a Public
Library Administrators of North Texas meeting and Acting Director
Sapp would give the Director's report.
The wording on the agreement for county funding was reworded
so that all county libraries would qualify to receive funds.
The Outreach program with the seniors group in Little Elm is
going well. One new card was issued and 20 items were checked
out. A final decision on whether to keep the program will be made
in December.
The 200 video security cases have been received and put into
use. The Library needs 100 to 150 more cases to complete this
project. The funding for the first 200 cases was provided by the
Friends group.
All staff members attended a Violence in the Workplace seminar
on the in-service day 8-19. Frank Mills from The Colony Police
Department provided information on identifying employees who are
a risk to security in the workplace and the steps to take to deal
with them.
An outside air conditioner unit was replaced. This unit
controls the workroom, lounge and Directors office.
The new UPS is up and running. The old Data Shield has been
moved to the Reference desk.
Baker & Taylor books sent bookjackets and date due tags to
make up for all the problems encountered on the pre-processed book
orders. The date due tags were not compatible with our system and
were returned to Baker & Taylor.
The Library received approval to split the position for a
temporary Circulation Clerk into two part-time positions. One
clerk will work 1 p.m. to 5 p.m. on Tuesday, Wednesday and
Thursday and 9 a.m. to 5:30 p.m. on Friday. The second clerk
will work 5:30 p.m to 9:30 p.m. on Tuesday, Wednesday and Thursday
and 9 a.m. to 5:30 p.m. on Saturday. Two applications have been
received to date.
The shifting of the Non-Fiction section is moving slowly. The
900's is complete and 1/2 of the 800's is complete.
The Canned Auction netted over $85.00.
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Statistics provided in the July 1994 report included in the Board
packets yielded the following information:
Cardholders: 16,326 (up 13% from July 1993
Collection: 47,377 (up 7% from July 1993
Circulation: 10,364 (up 15% from July 1993
Patron visits: 7,423 (down 3% from July 1993
Incoming calls: 567 (down 9% from July 1993
Revenue: $ 855.81 (up 21% from July 1993
Volunteers: 20 (down 9% from July 1993
Volunteer Hours: 211 (down 28% from July 1993
YA Volunteers: 1 (down 90% from July 1993)
YA Vol. Hours: 2 (down 94% from July 1993)
Operating Hours: 183 (down 6% from July 1993)
Employees: 7.950 (up 14% from July 1993)
Employee Hours: 1,097 (up 10% from July 1993)
The meeting adjourned at 7:45 p.m.
Ken Wood, Vice-Chair
Becky Bet~ncourt, Secretary
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