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HomeMy WebLinkAbout01/18/05 Technologies MINUTES OF SPECIAL SESSION OF THE TECHNOLOGIES BOARD HELD ON January 18,2005 I The Special Session of the Technologies Board of the City of The Colony, Texas was called to order at 6:30 P.M. on the 18th of January, 2005 in the City Manager's Conference Room, City Hall, 6800 Main Street, The Colony, Texas with the following Technologies Board members present: John Harton Mike Lynch John Marshall With three out of four members present a quorum was established and the following items were addressed: 11.0 I Call Meeting to Order: 6:30 P.M. I 4.1 Election of Officers: Chairman, Vice-Chairman, and Secretary for the Technologies Board. (Board) Chairman - John Marshall Vice-Chairman - TeRon Lawrence Secretary - John Harton I Mike Lynch made a motion to accept the election of officers; John Harton seconded it. The motion carried. 12.0 1 DISPOSITION OF MINUTES 2.1 Correction and acceptance of Technologies Board Minutes for a meeting held on January 10,2005. (Board) 13.0 1 CITIZEN INPUT None 14.0 1 AGENDA ITEMS I 4.2 Presentation of the SCADA Upgrade for Water System. (Staft) Gordon Scruggs, City Engineer gave a background of where the City stands on its needs for upgrades to the SCADA System for Water. He said the cost for a full upgrade is $1 million but there are interim upgrades they are looking at, which can be preserved and used in future upgrades. He outlined a number of items being looked at in the water I system. He spoke of remedies that should have taken care of the taste and odor problems in the drinking water, particularly in the summer. He said the City adopted a New Water Master Plan including a back up pump station. This would provide a redundancy if there are problems. Mike Lynch asked if a water line was installed about 5 years ago under 1 Paige and 121. Gordon said there was a 20" water line installed there. He then introduced Ed Murphy and Steve Riedl of Chiang, Patel & Yerby. I Ed Murphy made a presentation to the Board about the SCADA system. He spoke about deficiencies in the existing system saying the radios are not fast enough to remote sites, the PLC Hardware is outdated and safety instrumentation is not incorporated in the existing system. The Communications Media at 9600 baud is not capable of video transmission but is OK for low levels of data. The master radio at the well site has frequent power failures. He recommended increasing the tower height at Spring Creek and providing new computer monitors. He said the HMI is not configured in a redundant mode. For future considerations he reviewed Vulnerability Assessment (V A) and recommends video motion detectors, but this requires increased bandwidth. He said that the City will get the source codes on all software so that changes can be made, without needing the original vendor to do the work. Gordon said that some system improvements are under contract and some are being considered for the future. Ed Murphy recommended the future SCADA upgrades include: Replacing the radios with high speed industrial wireless Ethernet. Adding Remote Terminal Units (RTUs) at additional water distribution sites and lift station. Installing motion sensors and smart video cameras in places where the system is vulnerable. He outlined some costs for the upgrades. The Technologies Board then discussed the information from the presentation. They I wanted to insure that all new systems provide for spares and training in the contract. They discussed if a monitor for the Wastewater system could be located with the monitors in the Water system. They liked that the City will be provided with source codes and that systems were to be controlled at the remote sites, wherever possible. The Board asked if there will be an interface between the Water and Wastewater SCADA Systems. The board would like to recommend that the Council review costs for an interface for the Water and Wastewater SCADA system and look at the ability to add a microwave link, as recommended by Ed Murphy, to cover the distance. Gordon said he will get prices for possible contract changes and prices for Engineering costs also. Gordon reminded the Board that all information is confidential, particularly with regard to the vulnerability of the plant and security of the water and wastewater systems. Fred Mobley said he will send out confidentiality agreements that all Board members are to sign and return to him. The Board agreed to review the requested proposal at a future meeting. 4.3 Discussion to formulate Goals and Objectives for the Technologies Board. (Board) I The Technologies Board is interested in knowing what items the City is considering since they would like to review proposals related to technology. They would like to review proposals before they go to the City Council. Fred Mobley said as he meets with department heads about the IT requirements, he is letting know about the Board. 2 The board reviewed Ordinance 04-1547, Section 2-202, which describes the Powers and duties of the Board. There was a brief discussion. John Marshall will consider making a presentation to the Council at the February ih meeting to let them know the Board is up I and running. Since there is already an Ordinance, no motion was made. 4.4 Draft on the scope of responsibilities of the Board. (Staft) The Board discussed the scope of responsibilities and felt it was redundant. They are reserving the option to add a scope of responsibilities in the future. Mike Lynch made a motion saying that the scope of responsibilities of the Board are found in the Goals and Objectives, as found in Ordinance 04-1547. John Harton seconded the motion and it carried. 4.5 Emergency Power Generator Project Presentation and Discussion (Staft) Fred Mobley, IT Manager made a presentation of the proposal for a Diesel back up generator for the City Hall. The current battery back up system lasts 45 minutes. The Board discussed the proposal and asked questions about the current system. They raised concerns about the installation requirements, reliability, maintenance, testing and security of the proposed system. They would like Fred to ask Ken Leverich about existing wiring at the City Hall and whether the server room has separate AC wiring. I (Ken Leverich will retire at the end of February 2005 after 20 years with the City, including serving as Public Works Director). The board wants to be sure all new equipment is in compliance with the TCEQ. They also wanted to have the current electric co-op that the City uses questioned about their solutions to power back up. The Board decided to table the discussion until a more detailed quote, including cost breakdown and exact features of the proposal is prepared. 14.0 I ADJOURNMENT I With no further business to discuss the meeting adjourned at 9:29 pm. APPROVED: \ î ~¿fJ1~ .(;~. Secretary Chairman I 3