Loading...
HomeMy WebLinkAboutResolution No. 05-06 RESOLUTION NO, o5~Oú A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE ENGINEERING SERVICES CONTRACT BY AND BETWEEN THE CITY OF THE COLONY AND HALFF ASSOCIATES, INC. FOR ENGINEERING SERVICES FOR PORTIONS OF MEMORIAL DRIVE, PAIGE ROAD, AND SOUTH COLONY BOULEVARD, WHICH IS ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City and Consultant have entered into an agreement such that the Consultant is to provide the following services: ENGINEERING SERVICES FOR PORTIONS OF MEMORIAL DRIVE, PAIGE ROAD, AND SOUTH COLONY BOULEV ARD; and WHEREAS, the City has determined that it is in the best interest of the City to enter into the Contract with HALFF ASSOCIATES, INC., which is attached hereto and incorporated herein by reference as Exhibit "A," under the terms and conditions provided therein. WHEREAS, with this Contract the City of The Colony is agreeing to pay the sum not to exceed $794,430.00 for such work. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THAT: Section 1. The Engineering Services Contract, which is attached and incorporated hereto as Exhibit "A", having been reviewed by the City Council of the City of The Colony, Texas, and found to be acceptable and in the best interest ofthe City and its citizens, be, and the same is hereby, in all things approved, and the City Manager is hereby authorized to execute the Agreement on behalf of the City of The Colony, Texas. Section 2. That this Resolution shall take effect immediately from and after its adoption and it is so resolved. PASSED, APPROVED and EFFECTIVE this 3rd day of January, 2005. ~ \~\~D t Dillard, Mayor AJ] ., ~ty of The Colony, Texas tisti~~?s~:' &ty {;i~,J [CITY SEAL] 63918 EXHIBIT "A" SCOPE OF WORK for Construction Plans, Specifications and Estimates Major Thoroughfare Roadways in THE COLONY 1. Description: The project will involve the construction/reconstruction of three (3) major thoroughfare roadways; along with associated drainage, water, sanitary sewer, streetscape and traffic signal improvements. The roadways are as follows: A. Memorial Drive - Memorial Drive is classified as a 50-A. It will ultimately be constructed as a six lane divided major arterial with 12-foot lanes. At this time, construction will provide for only the four outside lanes. Three separate sections of Memorial Drive will be improved. Plans are complete for a fourth section of Memorial Drive from 800 feet east of Paige Road to Worley Drive. This section will be constructed under a separate contract. (1) Construct the eastbound two lanes of Memorial Drive from Blair Oaks to Paige Road. The westbound two lanes are built. The total length of this segment is 3,200 If. (2) Construct the eastbound two lanes of Memorial Drive from Worley Drive to 875 feet west of Morningstar. The westbound two lanes are built. The total length of this segment is 2,400 If. A 15-inch water line will be constructed with this segment of the roadway. (3) Construct the eastbound two lanes of Memorial Drive from Morningstar to Navajo Lane. The westbound two lanes are built. The total length of this segment is 1,950 If. Memorial Drive construction will include paving, drainage, streetlight, and streetscape improvements. Sidewalks are not included. It is assumed these will be constructed with future development. B. South Colony Boulevard - This segment extends from Memorial Drive to SH 121. South Colony Boulevard is classified as a 4D-C and will be built as a four lane divided roadway. The total length of this segment is 1,900 If. A-1 South Colony Boulevard construction will include paving, drainage, streetlight, and streetscape improvements. A 12-inch water line will be constructed with the roadway. A traffic signal will be provided at the Memorial Drive intersection and at the SH 121 intersection. Sidewalks are not included. It is assumed these will be constructed with future development. C. Paige Road - This roadway segment extends from South Colony Boulevard to North Colony Boulevard. Paige Road is classified as a 6D-B and will be constructed to six lanes divided with 11-foot lanes. The total length of this segment is 5,200 If Paige Road reconstruction will include paving, drainage, streetlight, and streetscape improvements. All water and sanitary sewer lines under new pavement will be replaced as well. The existing traffic signal at North Colony Boulevard will be replaced. Sidewalks will be replaced. Strom drain lines in the right-of-way will be replaced and upgraded in some areas. 2. Design Assumptions - Certain assumptions were employed in developing the scope and fee for this proposal. A. Environmental Documentation - No federal or State money will be used for design and construction. Therefore no environmental statements or studies are required. B. Construction Packages - The work will be produced, bid and constructed in four separate construction packages: (1) Contract Package "A" will include Memorial Drive from Blair Oaks to Paige Road (Item 1.A.( 1) above). (2) Contract Package "B" will include Paige Road (item 1.C. above). (3) Contract Package "C" will include Memorial Drive from Worley Drive to Navajo Lane (Items 1.A.(2) and 1A.(3) above). (4) Contract Package "0" will include South Colony Drive from Memorial Drive to SH 121 (Item 1B. above). C. Design Standards - All roadways will be constructed to City standards with 8-inch jointed reinforced concrete pavement and lime stabilized subgrades. Alley and driveway returns within street rights-of-way will be constructed as well. Design will be in accordance with City standards and latest AASHTO guidelines. A-2 3. Work Plan: A. Surveying: The Consultant shall provide surveying services, which, in general, may be defined as normal services applicable to a project of this type. The following particulars will also apply. (1) Vertical benchmarks shall be established such that all points of construction shall be within 500 feet of a benchmark. Benchmarks should not be subject to loss during construction. Fire hydrants and similar appurtenances are not to be used for benchmarks. The City will furnish one or more benchmarks for this Project. The surveyor shall establish temporary benchmarks throughout the length of the project. (2) Topographic features will be surveyed along with any and all other features needed for design, review, permitting, construction and inspection of the project. Coverage will extend beyond the proposed rights-of-way far enough to integrate the design with the adjacent properties. (3) Existing property corners, iron pins, etc. shall be tied into established existing rights-of-way. Prior to surveying on private property, the surveyor shall secure written permission from the property owners and/or tenant and shall provide the City a copy of said written permission. Should only oral permission be granted, the surveyor shall document the permission granted by letter to the property owner/tenant, with a copy to the City. If permission cannot be obtained, the City will assist or other arrangements worked out. B. Right-of-Way Determination: Right-of-way plans, exhibits and legal descriptions for all right-of-way and temporary and permanent easement acquisition required for construction of the project will be prepared as follows: (1) Right-of-way plans shall include City title block, location map, monumention, ties to project centerline, area required, area remaining, parcel number, owner of record, and existing easements. Right-of-way plans shall be included in the construction plans. (2).lndividual Exhibits shall be on 8-1/2" x 14" paper and shall include area required, area remaining, parcel number, and owner of record. Individual exhibits shall be stamped, dated, and signed by a Registered Professional Land Surveyor. (3).Legal descriptions shall reference volume, page and owner of record and shall be incorporated into the standard City of The A-3 Colony easement instrument document. Individual parcels shall be cross-referenced on the plan and profile sheets. (4).Upon approval of the right-of-way plans by the City, the Consultant shall then stake and flag the taking for inspection by the appraiser and property owner. The documents, including legal description shall be furnished to the City on a disk or CD ROM in Microsoft Word or WordPerfect format. C. Construction Plans: The Consultant shall develop construction plans for review, permitting, bidding, construction, inspection and record keeping. In general, construction plans shall be consistent with normal practice for projects of this nature. The following particulars will also apply. The construction plans will consist of numerous sheets ordered as follows: (1) Title Sheet - (Sheet No.1). The title sheet shall include a location map. It shall also include a sheet index with drawings numbered consecutively and without subscripts. Additionally, the title sheet shall show the project name, project number, date, City logo, Consultant's name, address, and telephone number and other items as may be specified. (2) Project Layout Sheet(s). The project layout sheet(s) will be drawn to a scale of 1 II = 100' and laid out with the north arrow up or to the right. The purpose of the project layout is to depict the project in a simplified view. Major items of work will be shown without excessive detail. This sheet(s) will include a listing of abbreviations, legend, general notes, and key map. (3) Typical Sections. Typical sections shall be drawn to scales of 1" = 5' hand 1" = 2' v and shall depict a view looking north or east. As a minimum, typical sections will be drawn showing the relationship of the proposed street and existing and proposed improvements. Typical sections will include existing roadways, utilities, right-of-way lines, etc., along with all proposed utility and highway improvements and will depict all significant items of work. (4) Plan and Profile Sheets. Plan-profile sheets will be arranged from south to north and from west to east, with the north arrow up or to the right on the sheet. Plan-profile sheets will be drawn to scales of 1 II = 20' hand 1" = 4' v. Stationing will be from south to north or west to east with the beginning station being set at approximately 0+00. Each plan-profile sheet will include no more than 500 feet of street; thus, leaving ample margins both left and right. The plan and profile station will align vertically on the sheet with the proposed centerline drawn parallel to the profile grid. When there A-4 is a centerline curvature, the plan-profile should be drawn so that as much of the plan view is in alignment as possible. Plan-profile sheets shall depict all existing and proposed items pertinent to the project. (5) Detail Sheets. The City's standard drawings will be used as a beginning point in developing standard details for this project. They will be reviewed and modified for this project. Where other agency standards are used, they shall be reduced as necessary to fit on the City's standard sheet format with complete title block. (6) Miscellaneous. Construction plans will also address erosion control, traffic control (including detours, road closures, signing, barricading, etc.) and all other improvements. (7) Cross Sections. Cross sections shall be drawn to scales of 1" = 5' hand 1" = 5' v on sheets of 1" grids Hand V. They shall be arranged from bottom to top of the sheet looking up station and shall show existing and proposed features and improvements. Generally, no more than twelve (12) sections per sheet are to be plotted. Each section should extend beyond the easement and rights-of-way a sufficient distance to clearly show the relationship between the proposed improvements and the existing properties. Full sections will be drawn at critical locations, such as steep driveways, retaining walls, and at maximum spacings of 200 feet. (8) Review Plans - Preliminary plans shall then be prepared and submitted at the 60% milestone. Final plans shall be prepared and submitted at the 100% milestone. Also, the Consultant may submit plan sheets or working drawings to the City for review and comment to reduce the number of revisions that otherwise would be required. During development of the plans, the Consultant shall attend meetings as needed. The Consultant shall, in company with the City, perform at least one plans-in-hand review. (9) Design - The design of the project shall be in general accordance with the City of The Colony ordinances, standard details, and good engineering practices. During the design phase, the Consultant shall contact various utility companies and obtain information relating to existing utility lines. The design should avoid major utility relocations, where practical. When required, proposed relocations or replacements will be shown in plan and profile. (10)Prints - The Consultant shall provide prints of construction plans for review and permitting. Two sets of plans will be submitted to the City for each review stage. The Consultant will provide utility companies with copies of 60% plans for review. The Engineer will A-5 run thirty-five (35) sets of half-size prints for bidding and construction. (11 )General - Construction plans shall be furnished full size and half- size. Full size construction plans shall be on 4 mil, double matt, mylar sheets measuring 22" x 34" overall dimensions. The City's standard format shall be used. All prints shall be furnished on 22" x 34" sheets. Construction plans shall be suitable for half-scale reduction and shall be provided as follows: one set of 11" x 17" paper originals drawn by laser plotter. (12)Generic Sheet List - Following is a general list of plan sheets required for each construction package. (a) Cover Sheet (b) Project Layout Sheet (c) General Notes and Legend (d) Typical Paving Sections (e) Right-of-Way Maps (f) Paving Plan and Profile Sheets (g) Detailed Intersection Grading (h) Drainage Area Map (i) Drainage and Inlet Calculations U) Drainage Plan and Profile Sheets (k) Storm Drain Lateral Profiles (I) Water and Sanitary Sewer Line Plans and Profiles (m)Erosion Control Plan (n) City of The Colony Paving and Sidewalk Standard Details (0) City of The Colony Storm Drain Details (p) Box Culverts Details (q) City of The Colony Water Standard Details (r) City of The Colony Wastewater Standard Details (s) Miscellaneous Details (t) Streetscape Plans and Details (u) Irrigation Plans and Details (v) Pavement Markings Plans and Details (w) Traffic Signal Layouts (x)Traffic Signal Installation Details (y) Roadway Lighting Plans and Details (z) Construction Sequencing and Temporary Traffic Control Plans and Details (aa) Roadway Cross Sections D. Specifications: The Consultant shall prepare a project manual and technical specifications required for bidding and constructing the project. The project manual will be provided in the City's standard format. Only specifications amending or supplementing COG Ä-6 specifications need be furnished. Project manual, specifications, bid items and quantities shall be furnished on hard copy and by electronic file. E. Estimates: Estimates of probable cost will be developed at each milestone submittal. F. Bidding, Construction, Closure: (1) Bidding - During the bidding phase, the Consultant will prepare bid documents and assist the City in advertising of the project for bids. The consultant will address technical questions and prepare addenda and issue to the bidders. The Consultant shall attend a pre-bid meeting, if required, and prepare minutes. The Consultant will tabulate bids and make recommendation for award of contract. (2) Construction - The Consultant will prepare an agenda, attend the pre-construction meeting and prepare minutes of the meeting. The Consultant's design engineer and/or project manager shall visit the site at least once per calendar month to evaluate the general progress of the construction. Monthly reports shall be prepared and forwarded to the City outlining any deviations noted from the requirements of the contract documents. The Consultant will not be responsible for the contractor's work, nor shall the Consultant be required to perform inspection services. The Consultant shall assist the City in the preparation of field changes and/or change orders that may become necessary for the orderly completion of the project. The Consultant shall assist the City in performing a final walk-through inspection and prepare a written "final punch list". (3) Closure - The Consultant shall prepare "record" plans, incorporating all changes and known variations to provide the City the best possible set of record drawings. The final record drawings shall be furnished on mylar, of the same specification as provided for in the Agreement and on CD. G. Permitting. The Consultant shall prepare applications to the Texas Department of Licensing and Review (TDLR) for code review of sidewalks and ramps. After construction the consultant shall notify TDLR of completion date. Consultant shall address any questions or issues by TDLR as a result of review and inspection. TDLR review and inspection fees shall be paid by the City. Consultant shall submit plans to the Texas Department of Transportation for approval of work in or near the SH 121 right-of-way. H. Geotechnical Investigation. The Consultant shall engage a geotechnical sub-consultant to provide sub-surface investigations in A-7 the form of boring logs. Borings shall be of sufficient depth and spacing to provide general information needed for the design and construction of the project. The geotechnical sub-consultant shall be selected by the Consultant using the standard two-step method complying with applicable state laws and guidelines established by the Texas State Board of Registration for Professional Engineers. The City should be contacted for concurrence of the recommended geotechnical sub-consultant. J. Miscellaneous. Miscellaneous services not provided for herein and not generally associated with a project of this type will be paid for under an amendment to this Agreement and for an additional fee. 3. Schedule: A. Completion of design surveys and geotechnical investigation: 90 calendar days from date of written authorization to begin work. B. Completion/furnishing 60% preliminary plans, specifications, bid quantities, and construction cost estimate: 195 calendar days from date of written authorization to begin. C. Completion/furnishing 100% final plans, specifications, bid quantities, and construction cost estimate: 255 calendar days from date of written authorization, excluding City review times. D. Bidding services: 30 calendar days from city's approval of final plans. E. Construction services: In accordance with construction schedule (estimated to be 390 calendar days total) F. Closure: 60 calendar days from the date of construction completion. A-8