HomeMy WebLinkAbout07/28/94 Library Board MINUTES OF THE LIBRARY BOARD
OF TEE
CITY OF THE COLONY
JULY 28, 1994
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Vice-Chair Wood at 7:05 p.m.
Present:
Ken Wood Place 1
Dorian Barton Place 4
Jayme Skelton Alternate 1
Toby Pollard Council Liaison
Becky Betancourt Secretary
Joan L. Sveinsson Library Director
Absent:
James Althaus Place 3 (Business)
Morris Seay Place 5 (Business)
Diana Kruzich Place 2 (Vacation)
1. CITIZEN'S INPUT.
None.
2. CONSIDERATION OF APPROVAL OF MINUTES OF THE BOARD MEETING HELD
JUNE 23, 1994.
Minutes stand approved as presented.
3. CHAIRMAN'S REPORT.
None.
4. LIBRARY FOUNDATION COMMITTEE CHAIR REPORT.
None.
5. NTLS LAY REPRESENTATIVE'S REPORT.
None
6. NEW TECHNOLOGIES COMMITTEE REPORT.
Director Sveinsson noted that cooperative efforts from NTRLS
are being made to get free access to the Internet for public
libraries.
At this time Ms. Pat Riggs arrived. She was introduced to the
Board by Councilman Pollard. Ms. Riggs will be interviewed by
Council next week for the vacant Alternate 2 position.
7. LIBRARY DIRECTOR'S REPORT.
Director Sveinsson read a memo from the City Secretary on
security procedures for Board groups who use City Hall as a
meeting place.
All circulation records were broken in the month of June.
Director Sveinsson attributes this usage increase largely to the
upgraded non-fiction collection made possible by the additional
$10,000 provided by City Council this year. Additional impact is
due to the improvements in the picture book collection provided
through fundraising efforts.
The new Executive Director of NTRLS, Joe Garcia, visited the
Library and met with the staff.
The Reference Librarian conducted the second Outreach program
for the seniors group in Little Elm. Three additional cards were
issued; fourteen items were checked out.
The Board members viewed a video about a new video security
system. The Friends of the Library are providing funding for the
purchase of 200 cases and a detacher. This security system will
eliminate the need for double casing of the video collection.
The Friends of the Library are planning the following
fundraisers: 1) canned auction 2) Thanksgiving pecan pie sale
3) rummage sale 4) Tupperware sale 5) used book sale.
A network card for the Secretary's computer has been purchased
by the Friends of the Library.
All preprocessed book orders from Baker & Taylor have been
discontinued. The company has offered to send processing supplies
to the Library to make amends for the poor service received on
these orders.
A revised version of Commissioner Armey's proposal for county
funding to libraries was passed at the July 21st Commissioners'
Court Budget Worksession. The revised policy provides funding to
the city libraries based on a formula of up to $10,000 matching
funds to each library, plus $1.20 per capita. Director Sveinsson
warned the Board that there may be restrictions on the use of the
funding outlined in the interlocal agreement this year. Such
restrictions could impact the Library's program of service as
currently budgeted. The Commissioners will be discussing the
interlocal agreements at an upcoming meeting. Director Sveinsson
will be present at that meeting.
Director Sveinsson and Reference Librarian Sapp went to the
Friends of the Plano Public Library used booksale to purchase
updated reference materials, as well as fiction and non-fiction
items for the collection.
The UPS was received today; installation is planned for August
1st.
The upgraded search software has been ordered.
The Library received a donated XT computer this month. It
needs more memory to run the catalog and circulation programs.
Technical Services Librarian Allen will check on the feasibility
of adding more RAM.
Council Liaison Pollard informed the Board that his company
will be surplusing computers by December. He will keep the Board
informed if anything the Library could use becomes available.
A staff member will be on maternity leave in September.
Director Sveinsson has submitted the paperwork to Personnel to
hire a temporary clerk.
The adult program "Wills and Trusts" had a good response.
Seventeen people were in attendance.
The Library staff will participate in a "Violence in the
Workplace" seminar on the in-service day 8-19-94.
Reference Librarian Sapp will be the staff representative at
the August Board meeting. Director Sveinsson will be at the
Public Library Administrators of North Texas conference.
Director Sveinsson served on the United Way Venture Grant
committee; she found it to be an informative experience.
Statistics provided in the June 1994 report included in the Board
packets yielded the following information:
Cardholders: 16,157 (up 13% from June 1993
Collection: 47,133 (up 8% from June 1993
Circulation: 11,476 (up 19% from June 1993
Patron Visits: 8,192 (up 1% from June 1993
Incoming calls: 755 (up 17% from June 1993
Revenue: $ 1,116.55 (up 25% from June 1993
Volunteers: 22 (up 5% from June 1993
Volunteer Hours: 225 (down 36% from June 1993'
YA Volunteers: 1 (down 83% from June 1993~
YA Vol. Hours: 4 (down 75% from June 1993)
Operating Hours: 195 ( 0% from June 1993)
Employees: 7.950 (up 14% from June 1993)
Employee Hours: 1,342 (up 20% from June 1993)
The meeting adjourned at 8:50 p.m.
Ken Wood, Vice-Chair
Becky Be~ancourt, Secretary
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