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HomeMy WebLinkAbout11/18/04 CDCMINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION NOVEMBER 18TH 2004 PRESENT: Richard Boyer — President STAFF: Pam Nelson Vicki Briggs — Member Sam Fitzgerald John Sanders — Vice President Kathy Neal Susan King — Member Allen Harris, Council Liaison Sue Walden — Treasurer Don Beckel - Secretary Bunker Hill - Member Meeting called to order at — 7:00 p.m. 1. CITIZEN'S INPUT — Susan King, 4808 Arbor Glen, The Colony - She is upset that we charged for parking at Five Star during a major event. She also had people tell her they had to pay if they were just going to walk at Five Star. Pam said that was incorrect, parking was not charged to people who were at Five Star to use the walking trail. She told several people herself that they did not have to pay if they were there to use the walking trail. 2. APPROVAL OF MINUTES OF OCTOBER 21sT 2004 - Motion to approve — King; Second — Walden; motion carried. 3. REVIEW AND CONSIDERATION OF A CONCESSIONAIRE AGREEMENT FOR BB OWEN PARK — The agreement is for S years and we get a percentage of the revenue. Item # 8.05 needs to be amended to read "The City stipulates where the designated smoking area will be. " Motion to approve the agreement with an amendment that stipulates the City designates where the designated smoking area will be — Walden; Second — Briggs; motion carried. 4. CONSIDERATION OF A REQUEST FOR FUNDING PROPOSAL FROM THE LAKESIDE ARTS FOUNDATION — Lakeside Arts Foundation has submitted a proposal asking the 4B Board to assist them in their fundraising efforts. They want the board to match whatever amount LAF (Lakeside Arts Foundation) raises to apply towards expanding the proposed Civic Center and then have a designated arts area within the facility. The amount from 4B would be capped over a certain period of time, and City Council would have to approve the project. Christi Martin, from the Lakeside Arts Foundation, informed the board that the additional room has room for 15 tables and could accommodate 150 — 200 people, and there would also be an art gallery. By adding this room, it greatly multiplies the use of the building for everyone. The cost of this addition, according to the architect, is $280,000 - $300, 000. A change order would need to be done before the building phase is completed. 1 Partnering with LAF demonstrates the boards' support of the arts. If the board decides to do this, we should have some stipulations - - The timeline of the change order coincides with the building of the Civic Center - The matching funds would be given to the City to be added into the project fund and be designated for a specific purpose - If $300, 000 is not raised by LAF, then the amount of matching money from 4B will be spent on the building project or something else that would benefit the arts community LAF, on a quarterly basis, will submit an income statement to our accountant for review; then following her review, 4B will put money into the specific line item for this project. Art Phelps has been tasked to do the design without the addition. The current budget is $1 million. The maximum change order amount the board could do is $250, 000. An account will be set up in fund 59 for this item. As money is raised, we would do transfers from fund 55 to fund 59. A public hearing will have to be held for this because it is not on the 4B project list. We would also have an agreement made from the city attorney We have allocated money for the arts for a couple of years, and haven't spent anything since the purchase of the light and sound equipment. We were still able to do other projects when funds were allocated to the arts. Motion to table this item until a public hearing date can be scheduled and to have staff begin to work on the agreement and scheduling the public hearing — Sanders; Second — Walden; motion passes. Pam informed everyone that Council might want to build the Civic Center at Five Star. There is more land to expand at Five Star. Council was only able to allocate $1 million in bonds for the project; an additional $500, 000 is needed to do this at Five Star. If Five Star is determined as the site to build on, 4B maybe asked to help fund $500,000. The money the board has set aside for Five Star for the next 5 — 7 years could help get a shorter -term bank note. 5. DISCUSSION OF UPDATING THE CDC MASTER PLAN — Now is a good time to consider doing another Turco Survey. Projects we have done were based on the information we received from the Turco Survey, and since most of those projects have been completed, before we proceed with any new projects, we should consider another survey. We would hire an outside consultant. We would have to have a public hearing to do this. The consensus of the board was to include it in the public hearing being scheduled for the Art Foundation Funding. 6. UPDATES FROM DIRECTOR / ASST. DIRECTOR — FINANCIAL STATEMENTS — Financial statements were reviewed. SCOUT PARK SIDEWALK - Public Works has informed us they will not be able to complete the sidewalk along North Colony. $30, 000 was allocated for improvements to this park and there is enough money still in this account that can be used to complete the sidewalks. The consensus of the board was to pay for the completion of the sidewalk. LET IT FLY TOURNAMENT — The Let It Fly Tournament is a 4 on 4 Flag Football Tournament. The organization is based in Colorado. Last weekend there were 400 teams that participated in this tournament at Five Star. Parks & Rec. did charge parking fees and collected over $5, 000 for the weekend. A concessionaire was hired to sell concessions and Parks & Rec. will get a percentage of those sales also. They divided the soccer and football fields into 40 fields and they also used some of the baseball fields. The fields held up very well though. We received a lot of compliments about Five Star. This tournament was previously played in Southfork. This tournament is a regulation qualifying tournament for the national tournament. There is apossibility they will do another tournament in May. There was plenty of parking all weekend and one complaint was received from a resident who lives on Goodman. PARK IMPROVEMENTS - The City Hall Beautification Project has begun; when City Hall is finished, Office Creek beautification will start. Bids were received on Tuesday for Austin Ranch Park. There being no further business to discuss, the meeting was adjourned at 8:15 p.m. Kathy Neal, ecording Secretary Richard Boyer, President