HomeMy WebLinkAbout06/23/94 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
JUNE 23, 1994
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Vice-Chair Wood at 7:03 p.m.
Present:
Ken Wood Place 1
Diana Kruzich Place 2
Dorian Barton Place 4
Jayme Skelton Alternate 2
Toby Pollard Council Liaison
Becky Betancourt Secretary
Joan L. Sveinsson Library Director
Absent:
James Althaus Place 3 (Business)
Morris Seay Place 5 (Business)
Jayme Skelton, newly appointed Alternate 2, was introduced to
the Board.
Councilman Toby Pollard was introduced to the Board as the new
Council Liaison.
Alternate 1, Doug Hagedorn, has submitted his resignation from
the Library Board.
1. CITIZEN'S INPUT.
None.
2. CONSIDERATION OF APPROVAL OF MINUTES OF THE BOARD MEETING HELD
APRIL 28, 1994.
Minutes stand approved as presented.
3. CHAIRMAN'S REPORT.
None.
4. LIBRARY FOUNDATION COMMITTEE CHAIR REPORT.
None.
5. NTLS LAY REPRESENTATIVE'S REPORT.
It was reported that Lester McKiernan, NTLS Coordinator,
submitted his resignation, having accepted an out of state
position.
6. NEW TECHNOLOGIES COMMITTEE REPORT.
None.
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7. DISCUSSION AND CONSIDERATION OF PROPOSED AMENDMENTS TO THE ~
CIRCULATION POLICY TO COVER OUTREACH PROGRAMS.
Alternative due dates, renewal periods, the number of items to
be checked out, accrual of overdue fines, and the use of high
demand items were discussed. Member Barton moved to accept the
amendments as recommended by staff. Member Kruzich seconded. The
motion carried.
8. LIBRARY DIRECTOR'S REPORT.
The changes in the format of the Summer Reading Club were
discussed. This years' emphasis is on making contact with the
children, as well as encouraging them to read, as opposed to the
emphasis in previous years on the completion of their reading
contracts.
The revenue year to date has exceeded the year to date
projection.
Circulation for May 1994 was a 30% increase over May 1993. It
was comparable to May 1992, when the Library was funded for more
operating hours and more circulation staff; a 16% reduction in
circulation staff resulted in a 6% reduction in operating hours in
August 1992. The proposal to add a temporary full-time
Circulation Clerk for the summer months for FY 1994-95 was
discussed, as were the proposals for a regular full-time ~-~
Circulation Clerk -- due to the increase in circulation -- and for
a regular, full-time Support Services Clerk to provide clerical
support to the Youth Services and Technical Services Librarians.
The Circulation Clerk for the summer months is the department's
top priority new personnel request, followed by the request for
the regular full-time Circulation Clerk.
The City Council directed the City Manager to send a favorable
response to Commissioner Jacobs re: the library funding policy
proposed by Commissioners Armey and Wilson. This policy would
dedicate 1% of the county's budget to library funding. The
allocation formula would be similar to the current formula, with
an increase in the matching funds portion limit to $10,000.
Ceiling fans were purchased for the Circulation area;
installation is pending availability of the Wastewater Maintenance
staff electrician.
The Library will be sending donated material to the tornado
damaged libraries of Desoto and Lancaster as soon as those
libraries are out of their temporary facilities.
Director Sveinsson advised the Board of new guidelines re:
fines incurred by Library volunteers and asked for their comments.
Brief discussion showed agreement with the guidelines.
Circulation Coordinator Collins will send a letter to the
volunteers to inform them of the new guidelines. ~
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Infotrac, a CD-ROM index to magazine articles, is here on a
trial basis through June; it will be retained on a subscription
basis.
The Friends of The Colony Public Library are purchasing a
network card to add the workstation in the Secretary's office to
the network.
Statistics provided in the May 1994 report included in the Board
packets yielded the following information:
Cardholders: 15,990 (up 13% from May 1993
Collection: 46,981 (up 9% from May 1993
Circulation: 7,509 (up 30% from May 1993
Patron Visits: 6,082 (up 21% from May 1993
Incoming calls: 530 (up 10% from May 1993
Revenue: $ 1,038.77 (up 14% from May 1993
Volunteers: 20 (up 18% from May 1993
Volunteer Hours: 213 ( 0% from May 1993
YA Volunteers: 1 (down 75% from May 1993
YA Vol. Hours: 2 (down 78% from May 1993
Operating Hours: 173 (up 2% from May 1993
Employees: 7.950 (up 14% from May 1993
Employee Hours: 1,202 (up 12% from May 1993
The meeting adjourned at 8:18 p.m.
~en Wood, Vice-Chair
Becky Betancourt, Secretary