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HomeMy WebLinkAboutResolution No. 04-86 Resolution No. 04~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, APPROVING THE STATEMENT OF AGREEMENT BETWEEN THE AMERICAN RED CROSS - DALLAS AREA CHAPTER AND THE CITY OF THE COLONY, WmCH IS ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE THE SAME; PROVIDING A REPEALER CLAUSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of The Colony ("City") has a responsibility to protect the public and to preserve life and property through specific disaster preparedness activities and by conduction and coordinating actual disaster relief operations; and WHEREAS, the American Red Cross ("Red Cross"), through its preparedness program, maintains capability to take immediate action to provide emergency assistance to people affected by disaster or threat of disaster; and WHEREAS, the City Council has determined that it would be in the best interest of the City to protect the health, safety and welfare of its citizens, to enter into Statement of Agreement, which is attached hereto and incorporated herein as Exhibit "A", with the American Red Cross for the purpose of working together in the event of a disaster or threat of disaster situation. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THAT: Section 1. The City Council hereby approves the Statement of Agreement by and between the City and the Red Cross, which is attached hereto and incorporated herein by reference as Exhibit "A." Section 2. That the Mayor is hereby authorized to execute all appropriate documents to enter into said Agreement as provided for herein. Section 3. That all provisions of any resolution of the City Council of the City of The Colony in conflict with the provisions of this resolution be, and the same are hereby, repealed, and all other provisions not ill conflict with the provisions Of~iS resolution shall remam ill full force and effect PASSED, APPROVED and EFFECTIVE this ~Ly of fit~, 2004. ~J2jJ hn Dillard, Mayor ity of The Colony, Texas ATTEST: éLJAß W~~ Christie Wilson, City Secretary, City of The Colony, Texas [CITY SEAL] 68469 I APPROVED AS TO FORM: ROb~t~~~~ City of The Colony, Texas (REH/cdb 10/28/04) 68469 STATEMENT OF AGREEMENT BETWEEN THE AMERICAN RED CROSS - DALLAS AREA CHAPTER AND THE CITY OF THE COLONY 1. Purpose This statement defmes methods of cooperation and coordination between The American Red Cross - Dallas Area Chapter and The City of The Colony relative to disaster preparedness and disaster operations. II. Responsibilities 1. The City of The Colony: The City of The Colony (herein referred to as The City) has a responsibility to protect the public and to preserve life and property through specific disaster preparedness activities and by conducting and coordinating actual disaster relief operations. 2. The American Red Cross: Through its preparedness program, the American Red Cross (herein referred to as Red Cross) maintains its capability to take immediate action to provide emergency assistance to any number of people affected by, and emergency workers involved in, disaster or the threat of disaster. Assistance may be in the form of fixed or mobile feeding stations, clothing, mass or individual shelter, cleaning supplies, comfort kits, first aid or other supplementary medical care, or the provision of other basic needs. The Red Cross provides blood and blood products for disaster victims and handles welfare inquiries from anxious relatives outside the disaster area. Simultaneously, or as soon as possible, the Red Cross also provides to individual families help with their most urgent needs so that they can resume living as families rather than in shelters. Assistance to families is given on the basis of verified need. Help may include funds for food, clothing, housing, fuel, cooking, and eating utensils, bed and bedding, cleaning supplies, linens, rent, necessary furniture, medical and health care, prescription drugs, dentures and other prosthetic devices, eyeglasses, personal occupational supplies and equipment, transportation, and minor home repairs to make a home livable again. 1 NJDHSJREY. 68468 In doing so, the Red Cross utilizes all available resources, including those of the family, if they can be used without causing undue hardship; the resources of federal, state, and local government; and private agencies' disaster relief capabilities, in addition to the resources of the Red Cross. The Red Cross refers families to available governmental resources and, if necessary, assists families in making application for such aid. In those instances where other resources are not available to the family or prove inadequate to meet basic disaster-caused needs, the Red Cross may provide for additional recovery assistance in the form of help with the repair or rebuilding of homes, the replacement of essential household contents, or other needs for assistance. This is done by working with each family or individual. Whenever possible, Red Cross help is channeled through normal commercial establishments in the community in an effort to help restore the disrupted local economy. Families are given purchase orders that they can take to the merchant of their choice. All Red Cross help to the disaster victims is an outright grant. No repayment is required or requested. No Red Cross disaster supplies are sold. III. Authorities l. The City conducts its disaster preparedness and operations activities under these authorities: a. Texas Disaster Act of 1975, § 418.001 et seq., TEXAS LocAL GoVERNMENT CODE, as amended. b. Federal Civil Defense Act of 1950 as amended. c. Disaster Relief Act of 1974, as amended. d. Chapter 7, Article II, 07-21 et seq., Code of Ordinances of the City of The Colony. 2. The Red Cross conducts disaster preparedness and operations activities under these authorities: a. Act of Congress of January 5, 1905, as amended, 36 U.S. Code 3, Fifth b. Disaster Relief Act of 1974, as amended. ') NJDHS./REV. 68468 I IV. Methods of Cooperation 1. Disaster Preparedness a. In order to assure continuity in disaster planning, the Red Cross will seek representation from the City for its Community Liaison Committee. LikeWise, the City will seek Red Cross representation on its disaster planning body. b. The Red Cross and the City will share their written disaster plans. 2. Operations Liaison a. During disaster operations, the City will provide space within its Emergency Operations Center for a Red Cross government liaison. Specifically, the government liaison will perform as the Red Cross Mass Care and Sheltering Coordinator for the City. b. The Red Cross will assign a government liaison to the City's Emergency Operations Center or command post to help coordinate Mass Care and Sheltering activities during EOC Operations. 3. Emergency Mass Care a. The City and the Red Cross will cooperatively conduct and maintain an inventory of all buildings which could potentially serve as mass care shelters. b. When the need for mass care shelters occur, the City and the Red Cross cooperatively designate one or more mass care shelter facilities based upon anticipated need. c. The Red Cross will retain administrative and financial control of the mass care activities it provides. The Red Cross will assign a shelter manager to each mass care shelter for this purpose and will I assume responsibility for the cost of providing Red Cross shelter and feeding operations. d. The City agrees to admit properly identified Red Cross personnel into the disaster impact area to provide mass care services. -::z NJDHS./REV. 68468 \ ~ 4. Disaster Damage Assessment a. The Red Cross and the City agree to exchange and share damage assessment information and to conduct assessments cooperatively to the extent possible. b. The City agrees to admit properly identified Red Cross personnel into the disaster impact areas for the purpose of conducting Red Cross disaster damage assessment's. 5. Direct Assistance to Families a. The Red Cross provides direct assistance to disaster victims as defmed in Section II Responsibilities, Paragraph 2 above. In carrying out any relief activities, the Red Cross will exercise administrative and financial control over its own operations. b. The City will assist the Red Cross in establishing disaster service centers by providing use of City owned facilities as available and requested. c. When surplus federal property and emergency housing are made available for affected individuals and families, the City and the Red Cross will coordinate and agree upon the use and disposition of such property and service to the individuals concerned. 6. Fund Raising: The Red Cross may initiate fund raising activities in the affected areas in accordance with existing fund raising ordinances and agreements. 7. Recurrent Local Disasters a. The City will notify the Red Cross of recurrent local disasters (such as house fIres) where families or individuals will require immediate assistance. b. The Red Cross will dispatch its Disaster Action Team to recurrent local disasters at any time to meet the emergency needs of the victims. d. NJDHSJREV. 68468 I - -,~ c. The Red Cross will, upon request, provide emergency canteen services to fIrefighters and other emergency workers at the scene of recurrent local disasters. 8. Notification and Contact a. The City will alert the Red Cross promptly of actual or potential disasters at the 24-hour emergency number: (214) 678-4800 or (877) 505-4800. b. The Red Cross may contact the City's Emergency Operations Center at 972.625.1887 or 972.625.8273. The Emergency Management Coordinator (EMC) may be reached at 972.625.3944. The Cities after hours number may be reached at 972.625.1887. V. Endorsement Nothing in this statement shall be considered to invalidate or change any existing agreements entered into at the federal or state levels and in the event of future understandings at those levels, this agreement will be revised to assure conformance thereto. This agreement shall. be reviewed annually and modified as appropriate. The agreement may be cancelled by either party through written notice to the other. :l!J:i-I~ ~ ,'"-- Martin A. )lerren hn Dillard Director, Ep1ergency Planning ayor American Red Cross - Dallas Area Chapter The City of The Colony í Date t I is 1..fK)Lf Jj:ltt~ Mike Nole Chairman, Board of Directors Fire ChiefÆmergency " NJDHS./REY. 68468 -- ~ American Red Cross - Dallas Area Chapter Management Coordinator The City of The Colony Date Date r:. NIDHS./REV. 68468 I ., _.,-