Loading...
HomeMy WebLinkAbout11/18/03 Telecommunications ~ TELECOMMUNICA TIONS BOARD MEETING MINUTES November 18,2003 I The Regular Session of The Telecommunications Board of the City of The Colony, Texas, was called to order at 7:04 p.m. on the 18th day of November 2003, at City Hall with the following members present: Board Members Present Staff Present Clark Switzer, Chairman Rebecca Koo - Finance Director Richard Kuether, Vice Chairman Walter Gillette Bill Cunningham Marcus Latham Board Members Absent Melvina Sparks - No Phone Call Michael Fogerty - Alternate With five (5) board members present, a quorum was established and the following items were addressed: Rhonda Gann was absent. Minutes were taken by Bill Cunningham and by cassette recorder for records. I 1. Citizens Input None 2. Consideration of approval of the minutes of the Telecommunications Board meeting held on November 4th, 2003. Bill said under Staff Liaison Report, number I-d, he did not remember saying the Council said they were looking for volunteer. Bill requested taking out the line, "the Council is looking for volunteers to do this work. Most of the volunteers will assist only, but". Clark asked for (I-i) to be changed as follows: l. V olunteers needed for each event: 1. Council Meetings - 2 Volunteers 2. Seniors Events - 1 Volunteer " Basketball Games - 3-4 Volunteers .). 4. Football Games - 3-4 Volunteers 5. Baseball Games - 3-4 Volunteers 6. Soccer Games - 2 Volunteers 7. Wrestling Events - They have their own camera, but if more than one event is going on at a time, a volunteer can film it. I 1 Marcus Latham asked about number (l-k). Marcus said there were companies to call besides BML Marcus wanted the minutes corrected as follows: "Y ou have to call BMI (Broadcast Music Incorporated) and ASCAP (American Society of Composers, Arrangers and Producers)." Bill Cunningham suggested the City contacted the City Attorney and found out who the City would need to contact to be sure we were in compliance with copyright laws. Walter made a motion to approve minutes after corrections were made. Bill seconded. Those in favor: All Those oppose: None 3. Discussion of licensing issues for taped information being sold: Rebecca reported that Jonathan Alzamora with LT. Department, went to the Senior Citizens Center on Saturday, and taped their program. Linda called Alician at the Senior Center and requested a list of the songs that were recorded, about 18 songs. Alician agreed to fax the list to Linda, but it was not done. Rebecca talked to the City Attorney and he agreed the City needed to contact either/or BMI and ASCAP and to look on the website to see what could be found. Linda went on the web site and could not find contact information unless you are a member. Rebecca asked Linda to call Alician and informed her they might have to pay royalties when they sold the tapes that Jonathan taped for them. Clark told Rebecca that Linda told him that Jonathan did not use the City equipment so the City was not liable. Walter said that we could not use the word sold or sell; we had to use the word distribute. Rebecca said that she was informed that the Senior Citizens did not sell the tapes. The tapes are distributed for donations only. Clark said what the Telecommunication Board and the City needed to do was to make sure when anyone requested the Telecommunication Board to film an event, the group should make the request by contacting the proper agencies for copyright release and gave the release to whoever was taping that event. They in turn will give it to the City Secretary to file it away in the records department. The City is not responsible for calling these companies and requesting releases. The release needs to be completed and signed by the correct companies and give to the Telecommunication Board for filming. ! Clark said when they started filming the football games next year, they should go to the band director and requested a release letter on the music they played at the games. Clark said the band director was aware of this and had done this in the past. 2 ~---....._-,-, · Richard suggested the board formulate some questions on these concerns and other so they can get with Michael Fogerty. Michael Fogerty has been appointed the alternate board member on the Telecommunication by the City Council. I Bill recommended after talking to Michael about questions on copyright issues, the City still needs to get with the City Attorney for final recommendations. 4. Staff Liaison Report: Rebecca reported that the Council might have a meeting on December 8th, 2003 to interview board members. Rebecca is not sure if they are going to interview new board members or the existing board members. Clark told Rebecca that several board members are coming up for review. Clark said he and Walter received a letter from Council. Marcus said he received a letter asking if he wanted to serve again, not for a meeting or interview. 5. Sub-committee Reports: Bill reported he sent a brief e-mail to Joe Clark about information or a report on the radios. Joe said the final list would be going to Bob Sparkman after the Directors approved it. The list will consist of three UHF pairs at the Legends, one UHF pair at Clover Valley and one VHF pair at The Colony Police Department, possibly off their tower, (Bill is not sure) for Parks and I Recreation. They have an ACU-T Interconnect to connect the VHF repeater with the UHF. The Fire Department will also be able to tie to Denton County's system. This request will go to the directors first and possibly will be on line some time after the first of the year. No exact dates or timelines are set as of yet. 6. Chairman's Report: Clark reviewed the Policy that had been drawn up for Council's review. Clark would like to change the wording on (A-6) to read as follows: "The Volunteer Coordinator is responsible for organizing volunteers." Delete line (A-7). Rebecca told the board she would have the Policy submitted to the Council at the next Council Meeting on December 1, 2003. Rebecca said Clark would present the PoliSY to the Council. Rebecca will have the following paperwork attached to the Policy for the Council packet for review: 1. Policy requested by Council 2. Copy of the Telecommunications Advisory Board Listing 3. The Municipal Cable Channel Policy I 3 Bill Cunningham made a motion to approve the policy the board came up with per Council's request. Richard Kuether seconded. Those in favor: All Those oppose: None Clark told Rebecca they had only one cartridge for the label maker. He needs to order six cartridges. Clark has one box of 9-9volt batteries left, and needs to order more. He needs 2 or 3 more boxes, and the batteries are for the wireless microphones. Marcus made a motion to inform Dale that the board needs 6 cartridges of labeling tape, and 9-9volt batteries for the wireless mikes. Walter seconded. Those in favor: All Those oppose: None Clark told the board the next meeting would be held on December 2, 2003. Clark adjourned the meeting at 8:58p.m. APPROVED: Clark Switzer, Chairman Rhonda Gann, Recording Secretary 4